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Sunday, August 10 • 9:00am - 5:00pm
Accessioning and Ingest for Electronic Records [DAS] #1507 [This course is FULL]

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Fees: Advance / Regular

SAA Members: $199 / $269
Employees of SAA Member Institutions: $229 / $299
Nonmembers: $259 / $319

Course Description

Has your institution found itself in a situation in which a prominent donor has offered a trove of significant office documents and digital photographs stored on her hard drive? Or an important department is ready to transfer records of long-term value from a file server to the archives? Or a professor drops off an external hard drive and DVDs with video footage from a symposium featuring nationally recognized participants? If you were unprepared or unsure of how to handle such a donation, this one-day course will introduce you to basic policies, resources, and procedures that will enable your institution to successfully accession and ingest common born-digital materials (office documents, PDFs, images, audio, video, and email).

Upon completion of this course you’ll be able to:

  • Discuss current practices and resources, and

  • Develop policies and workflows that are best suited to your institution’s mission and resources.

Who should attend? This course is geared toward practitioners and managers with little or no experience handling born-digital materials (as opposed to digitized versions of paper/analog items) and IT professionals seeking to better understand archival concerns.  In this context “ingest” (as outlined by the Open Archival Information System Reference Model) encompasses “accessioning” in its traditional sense (i.e., “to take legal and physical custody of a group of records or other materials and to formally document their receipt”), but includes additional steps to validate the transfer and make the content suitable for long-term preservation.

What should you know? This content touches on topics already taught in the following SAA DAS courses: Appraisal of Electronic Records, Arrangement and Description of Electronic Records, and Digital Forensics for Archivists.

This course is one of the Tactical and Strategic Courses in the Digital Archives Specialist (DAS) Curriculum and Certificate Program. If you intend to pursue the Certificate, you'll need to pass the examination for this course.

The DAS Core Competencies Addressed in this Course:

#1: Understand the nature of records in electronic form, including the functions of various storage media, the nature of system dependence, and the effect on integrity of records over time.

#3: Formulate strategies and tactics for appraising, describing, managing, organizing, and preserving digital archives.

#4: Integrate technologies, tools, software, and media within existing functions for appraising, capturing, preserving, and providing access to digital collections.


  • This course will not explore the creation, support, and use of database systems or resources (such as Archivists’ Toolkit™) used to create and maintain accession records or to track the ingest, location, and status of digital deposits.

  • Links to software will be included in registration materials.  Students are welcome to pre-install applications to follow along with demonstrations, but hands-on activities will be limited to avoid spending excessive time troubleshooting the installation and operation of tools.

  • You may be asked to bring a laptop to participate successfully in this course.

The instructor uses AXAEM to facilitate teaching the content of Accessioning and Ingest for Electronic Records. The use of AXAEM does not represent or imply SAA endorsement of this product. The SAA Education Department encourages the use of software and tools that are open source (i.e., that meet the ten criteria of open-source software cited at http://opensource.org/docs/osd).

Attendance limited to 35.

avatar for Erin Faulder

Erin Faulder

Digital Archivist, Cornell University

Sunday August 10, 2014 9:00am - 5:00pm
Washington 5 [Exhibition Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

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