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Sunday, August 10
 

7:00am

General Information
The information presented and the opinions expressed at ARCHIVES*RECORDS 2014 sessions and events are not necessarily endorsed by the Council of State Archivists, the National Association of Government Archives and Records Administrators, the Society of American Archivists, or the 2014 Program or Host committees.

Special Needs
If you have any special needs in order to participate fully in the conference, please notify a staff member at the Onsite Registration Desk.

The Host Committee: At Your Service!
Your Washington, DC-area colleagues have joined forces to staff the Advance Registration Desk – and provide you with the informationyou need to enhance your conference experience with repository tours (on Tuesday and Wednesday, see below), restaurant advice, ideas for on-your-own adventures, and tips on navigating the cityand its surrounding areas. Tap into the Host Committee’s great ideas and updates at http://archivesdc2014.wordpress.com/.

MP3Audio Recordings
Extend your learning even after the conference ends! Most education sessions are being audio-recorded, and MP3 recordings may be ordered during and after the meeting. Please purchase online at http://www2.archivists.org/2014/program/recordings

Need a Place to Meet?
The conference hotel is full of wonderful spaces in which to meet – both inside and outside. But just in case your small group would like a slightly more “formal” space, we’ve set aside an ad hoc room set with round tables that you’re welcome to share. Please be courteous of others. Thursday, 8:00 am – 11:00 am and 2:00 pm – 7:00 pm; Friday and Saturday, 8:00 am – 7:00 pm (Balcony B)

Information Tables
Stop by these information tables in the Registration Area to learn about your colleagues’ initiatives:
  • Academy of Certified Archivists

  • Archives Leadership Institute 2013-2015

  • Council of State Archivists

  • National Association of Government Archivesand Records Administrators

  • Journal of Contemporary Archival Studies

  • SAA Committee on Public Awareness

  • SAA Preservation Section

  • Mid-Atlantic Regional Archives Conference (MARAC)


“Office Hours” in the Exhibit Hall

ARCHIVES*RECORDS 2014
is a great place tomeet and greet – and CoSA, NAGARA, and SAA aredelighted to offer representatives from our own andrelated organizations an opportunity to answer yourquestions and hear your ideas. See page 59 for theOffice Hours schedule and location in the ExhibitHall. (Exhibit Hall A)

New this year – the “Funders Corner” in the Networking Café!

Drop by the Networking Café during the annual meeting to visit with program officers from CLIR, IMLS, NEH, and NHPRC.  Share ideas about projects and get some details on relevant funding programs.  If a representative isn’t there when you come by, grab some literature and leave a note requesting a follow up communication.  See how you can turn your inspirations into activities!


Sunday August 10, 2014 7:00am - 11:30pm
Marriott Wardman Park 2660 Woodley Road NW, Washington, DC 20008

7:00am

In Case of Emergency
Dial 11 – the Marriott’s internal emergency number – from any house phone. Provide the location of your emergency.

Dial 11 before calling 911 so that the hotel is aware of the emergency and can dispatch appropriate personnel.

Sunday August 10, 2014 7:00am - 11:30pm
Marriott Wardman Park 2660 Woodley Road NW, Washington, DC 20008

7:00am

SAA Code of Conduct*
SAA does not tolerate harassment in any form. In keeping with the core principles stated in its Code of Ethics for Archivists** and Equal Opportunity/Non-Discrimination Policy, the Society of American Archivists is committed to providing a harassment-free environment for its members and others who participate in its conferences, events, meetings, formal mentoring relationships, and online spaces, regardless of age, color, creed, disability, family relationship, gender identity/expression, individual life style, marital status, national origin, physical appearance, race, religion, sex, sexual orientation, or veteran status.

Harassment may include abusive verbal comments and/or discriminatory images in public spaces, deliberate intimidation, stalking, harassing photography or recording, sustained disruption of talks or other events, inappropriate physical contact, and unwelcome sexual attention.

Conference, event, meeting, and online participants who are asked to stop any harassing behavior are expected to comply immediately. Those who violate these rules may be expelled from the conference, event, or meeting at the discretion of the SAA Executive Director or organizers or may be denied access to the online space at the discretion of the administrator or the SAA Executive Director. Persons who have been expelled or denied access may appeal to the SAA Executive Committee.

If you feel that you are in immediate danger at any time during an SAA Annual Meeting or event, contact law enforcement (by dialing 911) or the facility front desk without delay. If you are not in immediate danger but feel that you are being harassed or that someone else is being harassed, or if you have other concerns, please contact the SAA Executive Director immediately.

At the SAA Annual Meeting: Go to the Onsite Registration Desk and ask the SAA staff member there to contact the Executive Director. You may be asked for a cell phone number at which the Executive Director can reach you.

At Other SAA Events/Meetings: Discuss your concerns with the presiding officer or instructor and/or contact the SAA Executive Director at 866-722-7858 or nbeaumont@archivists.org.

In SAA Online Spaces: Contact the administrator or the SAA Executive Director.

Content presented at SAA conferences or meetings or online may at times deal with sensitive subject matter, ranging from visually sensitive historical material (such as images related to acts of genocide) to sexually explicit language or images (such as in archival letters, nude photographs, or film or audiorecordings). This policy is not intended to constrain scholarly or professional presentation, discourse, or debate, as long as these exchanges are conducted in a respectful manner.
---------------------------------------------------------------------------------------
* This policy is based on US OpenGLAM Friendly Space Policy (https://meta.wikimedia.org/wiki/US_OpenGLAM_Launch/Friendly_space_policy), which in turn is based on the Geek Feminism Wiki sample policy (http://geekfeminism.wikia.com/wiki/Conference_anti-harassment_policy).

** See particularly “Archivists cooperate and collaborate with other archivists, and respect them and their institutions’ missions and collecting policies. In their professional relationships with donors, records creators, users, and colleagues, archivists are honest, fair, collegial, and equitable.”


Adopted by the SAA Council on July 23, 2014.

Sunday August 10, 2014 7:00am - 11:30pm
Marriott Wardman Park 2660 Woodley Road NW, Washington, DC 20008

9:00am

WiFi Information
NETWORK: Marriott_CONFERENCE
PASSWORD: SAA2014

Sunday August 10, 2014 9:00am - 5:00pm
Marriott Wardman Park 2660 Woodley Road NW, Washington, DC 20008

9:00am

Accessioning and Ingest for Electronic Records [DAS] #1507 [This course is FULL]
Fees: Advance / Regular

SAA Members: $199 / $269
Employees of SAA Member Institutions: $229 / $299
Nonmembers: $259 / $319

Course Description

Has your institution found itself in a situation in which a prominent donor has offered a trove of significant office documents and digital photographs stored on her hard drive? Or an important department is ready to transfer records of long-term value from a file server to the archives? Or a professor drops off an external hard drive and DVDs with video footage from a symposium featuring nationally recognized participants? If you were unprepared or unsure of how to handle such a donation, this one-day course will introduce you to basic policies, resources, and procedures that will enable your institution to successfully accession and ingest common born-digital materials (office documents, PDFs, images, audio, video, and email).

Upon completion of this course you’ll be able to:


  • Discuss current practices and resources, and

  • Develop policies and workflows that are best suited to your institution’s mission and resources.


Who should attend? This course is geared toward practitioners and managers with little or no experience handling born-digital materials (as opposed to digitized versions of paper/analog items) and IT professionals seeking to better understand archival concerns.  In this context “ingest” (as outlined by the Open Archival Information System Reference Model) encompasses “accessioning” in its traditional sense (i.e., “to take legal and physical custody of a group of records or other materials and to formally document their receipt”), but includes additional steps to validate the transfer and make the content suitable for long-term preservation.

What should you know? This content touches on topics already taught in the following SAA DAS courses: Appraisal of Electronic Records, Arrangement and Description of Electronic Records, and Digital Forensics for Archivists.

This course is one of the Tactical and Strategic Courses in the Digital Archives Specialist (DAS) Curriculum and Certificate Program. If you intend to pursue the Certificate, you'll need to pass the examination for this course.

The DAS Core Competencies Addressed in this Course:

#1: Understand the nature of records in electronic form, including the functions of various storage media, the nature of system dependence, and the effect on integrity of records over time.

#3: Formulate strategies and tactics for appraising, describing, managing, organizing, and preserving digital archives.

#4: Integrate technologies, tools, software, and media within existing functions for appraising, capturing, preserving, and providing access to digital collections.

Note:


  • This course will not explore the creation, support, and use of database systems or resources (such as Archivists’ Toolkit™) used to create and maintain accession records or to track the ingest, location, and status of digital deposits.

  • Links to software will be included in registration materials.  Students are welcome to pre-install applications to follow along with demonstrations, but hands-on activities will be limited to avoid spending excessive time troubleshooting the installation and operation of tools.

  • You may be asked to bring a laptop to participate successfully in this course.


The instructor uses AXAEM to facilitate teaching the content of Accessioning and Ingest for Electronic Records. The use of AXAEM does not represent or imply SAA endorsement of this product. The SAA Education Department encourages the use of software and tools that are open source (i.e., that meet the ten criteria of open-source software cited at http://opensource.org/docs/osd).

Attendance limited to 35.

Speakers
avatar for Erin Faulder

Erin Faulder

Digital Archivist, Cornell University


Sunday August 10, 2014 9:00am - 5:00pm
Washington 5 [Exhibition Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

9:00am

Archives: Principles and Practices #1508 (Day 1 of 2) [This course is FULL]
Fees: Advance / Regular

SAA Members: $289 / $349
Employees of SAA Member Institutions: $329 / $389
Nonmembers: $379 / $429

Course Description

Although they have much in common with librarians, records managers, and museum staff, archivists must use different practices to protect the integrity of historical records. A strong archives program puts into practice long-standing archival principles. What are those principles and how do you implement them? This workshop provides an overview of basic archival functions, including appraisal and accessioning, arrangement and description, preservation, and reference.

 In this workshop you’ll:


  • Learn archives and historical records terminology and get an overview of the body of knowledge needed, ethical responsibilities, and resources for continuing professional development;

  • Discover the principles of archival organization and functions: provenance, respect de fonds, and original order;

  • Find out about core policy statements, professional standards, and best practices, and learn how to evaluate your current program and determine needed improvements;

  • Develop the knowledge base needed to make choices for balancing access to and preservation of historical records and holdings; and

  • Gain a greater understanding of the role of the archives in fulfilling the mission of the institution.


 

Who should attend? Librarians, records managers, museum staff, and administrators who have responsibility for archival records but little or no archives training.

Attendance is limited to 35.

Speakers
avatar for Pam Hackbart-Dean

Pam Hackbart-Dean

Director, Special Collections Research Center, Southern Illinois University, Carbondale
Pam Hackbart-Dean is currently Director of the Special Collections Research Center at Southern Illinois University Carbondale. Previously she was head of Special Collections & Archives at Georgia State University and processing archivist for the Richard B. Russell Library for Political Research and Study at the University of Georgia. | Hackbart-Dean has been active in many professional archival organizations, including the Midwest... Read More →
avatar for Anne Ostendarp

Anne Ostendarp

Multimedia Archivist, Knights of Columbus
| Anne Ostendarp is Consulting and Project Archivist. Her career in archives started in 1983 as an archives assistant. She has served as archivist in research and college library special collections settings at Dartmouth College (1992-2002), University of Connecticut (1987-1991), and Amherst College (1985-86, 1991-93). She was processing archivist at the Ford Foundation (1986-87). Anne has provided historical records consultations to public... Read More →


Sunday August 10, 2014 9:00am - 5:00pm
Washington 6 [Exhibition Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008
 
Monday, August 11
 

7:00am

General Information
The information presented and the opinions expressed at ARCHIVES*RECORDS 2014 sessions and events are not necessarily endorsed by the Council of State Archivists, the National Association of Government Archives and Records Administrators, the Society of American Archivists, or the 2014 Program or Host committees.

Special Needs
If you have any special needs in order to participate fully in the conference, please notify a staff member at the Onsite Registration Desk.

The Host Committee: At Your Service!
Your Washington, DC-area colleagues have joined forces to staff the Advance Registration Desk – and provide you with the informationyou need to enhance your conference experience with repository tours (on Tuesday and Wednesday, see below), restaurant advice, ideas for on-your-own adventures, and tips on navigating the cityand its surrounding areas. Tap into the Host Committee’s great ideas and updates at http://archivesdc2014.wordpress.com/.

MP3Audio Recordings
Extend your learning even after the conference ends! Most education sessions are being audio-recorded, and MP3 recordings may be ordered during and after the meeting. Please purchase online at http://www2.archivists.org/2014/program/recordings

Need a Place to Meet?
The conference hotel is full of wonderful spaces in which to meet – both inside and outside. But just in case your small group would like a slightly more “formal” space, we’ve set aside an ad hoc room set with round tables that you’re welcome to share. Please be courteous of others. Thursday, 8:00 am – 11:00 am and 2:00 pm – 7:00 pm; Friday and Saturday, 8:00 am – 7:00 pm (Balcony B)

Information Tables
Stop by these information tables in the Registration Area to learn about your colleagues’ initiatives:


  • Academy of Certified Archivists

  • Archives Leadership Institute 2013-2015

  • Council of State Archivists

  • National Association of Government Archivesand Records Administrators

  • Journal of Contemporary Archival Studies

  • SAA Committee on Public Awareness

  • SAA Preservation Section

  • Mid-Atlantic Regional Archives Conference (MARAC)

“Office Hours” in the Exhibit Hall

ARCHIVES*RECORDS 2014
is a great place tomeet and greet – and CoSA, NAGARA, and SAA aredelighted to offer representatives from our own andrelated organizations an opportunity to answer yourquestions and hear your ideas. See page 59 for theOffice Hours schedule and location in the ExhibitHall. (Exhibit Hall A)

New this year – the “Funders Corner” in the Networking Café!

Drop by the Networking Café during the annual meeting to visit with program officers from CLIR, IMLS, NEH, and NHPRC.  Share ideas about projects and get some details on relevant funding programs.  If a representative isn’t there when you come by, grab some literature and leave a note requesting a follow up communication.  See how you can turn your inspirations into activities!


Monday August 11, 2014 7:00am - 11:30am
Marriott Wardman Park 2660 Woodley Road NW, Washington, DC 20008

7:00am

In Case of Emergency
Dial 11 – the Marriott’s internal emergency number – from any house phone. Provide the location of your emergency.

Dial 11 before calling 911 so that the hotel is aware of the emergency and can dispatch appropriate personnel.

Monday August 11, 2014 7:00am - 11:30pm
Marriott Wardman Park 2660 Woodley Road NW, Washington, DC 20008

7:00am

SAA Code of Conduct*
SAA does not tolerate harassment in any form. In keeping with the core principles stated in its Code of Ethics for Archivists** and Equal Opportunity/Non-Discrimination Policy, the Society of American Archivists is committed to providing a harassment-free environment for its members and others who participate in its conferences, events, meetings, formal mentoring relationships, and online spaces, regardless of age, color, creed, disability, family relationship, gender identity/expression, individual life style, marital status, national origin, physical appearance, race, religion, sex, sexual orientation, or veteran status.

Harassment may include abusive verbal comments and/or discriminatory images in public spaces, deliberate intimidation, stalking, harassing photography or recording, sustained disruption of talks or other events, inappropriate physical contact, and unwelcome sexual attention.

Conference, event, meeting, and online participants who are asked to stop any harassing behavior are expected to comply immediately. Those who violate these rules may be expelled from the conference, event, or meeting at the discretion of the SAA Executive Director or organizers or may be denied access to the online space at the discretion of the administrator or the SAA Executive Director. Persons who have been expelled or denied access may appeal to the SAA Executive Committee.

If you feel that you are in immediate danger at any time during an SAA Annual Meeting or event, contact law enforcement (by dialing 911) or the facility front desk without delay. If you are not in immediate danger but feel that you are being harassed or that someone else is being harassed, or if you have other concerns, please contact the SAA Executive Director immediately.

At the SAA Annual Meeting: Go to the Onsite Registration Desk and ask the SAA staff member there to contact the Executive Director. You may be asked for a cell phone number at which the Executive Director can reach you.

At Other SAA Events/Meetings: Discuss your concerns with the presiding officer or instructor and/or contact the SAA Executive Director at 866-722-7858 or nbeaumont@archivists.org.

In SAA Online Spaces: Contact the administrator or the SAA Executive Director.

Content presented at SAA conferences or meetings or online may at times deal with sensitive subject matter, ranging from visually sensitive historical material (such as images related to acts of genocide) to sexually explicit language or images (such as in archival letters, nude photographs, or film or audiorecordings). This policy is not intended to constrain scholarly or professional presentation, discourse, or debate, as long as these exchanges are conducted in a respectful manner.
---------------------------------------------------------------------------------------
* This policy is based on US OpenGLAM Friendly Space Policy (https://meta.wikimedia.org/wiki/US_OpenGLAM_Launch/Friendly_space_policy), which in turn is based on the Geek Feminism Wiki sample policy (http://geekfeminism.wikia.com/wiki/Conference_anti-harassment_policy).

** See particularly “Archivists cooperate and collaborate with other archivists, and respect them and their institutions’ missions and collecting policies. In their professional relationships with donors, records creators, users, and colleagues, archivists are honest, fair, collegial, and equitable.”


Adopted by the SAA Council on July 23, 2014.

Monday August 11, 2014 7:00am - 11:30pm
Marriott Wardman Park 2660 Woodley Road NW, Washington, DC 20008

8:00am

WiFi Information
NETWORK: Marriott_CONFERENCE
PASSWORD: SAA2014

Monday August 11, 2014 8:00am - 11:30pm
Marriott Wardman Park 2660 Woodley Road NW, Washington, DC 20008

9:00am

Advocating for Archives #1509
Limited Capacity seats available

Fees: Advance / Regular

CoSA / NAGARA / SAA Members: $39 / $49
Employees of SAA Member Institutions: $49 / $59
Nonmembers: $79 / $99

Course Description

You value your profession, but aren’t sure how to make an impact in advocating for it?  This workshopoffered in support of SAA’s Strategic Goal 1: “Society values the vital role of archivists and archives”provides information on how to identify goals, develop and deliver a message, and implement methods for advocating for archives programs (including your own!) and archives issues.  The instructors offer practical approaches, tangible models, and examples of materials needed to be an effective advocate.

 In this workshop you’ll learn how to:


  • Develop a focused statement of an advocacy goal for your institution or an archives issue of concern;

  • Create a profile of the audience/individual to whom your advocacy efforts will be directed and develop a plan for how to approach that person/organization;

  • Craft advocacy support materials as part of the effort;

  • Deliver a three- to five-minute “pitch” to support your advocacy goal; and

  • Construct a framework (plan) for reaching your advocacy objectives.


 

Who should attend?  Archivists, librarians, museum curators, and others at any experience level who want to enhance their skills in advocating for archives programs and issues.

Attendance is limited to 60.

(This workshop is offered at a very low registration fee in support of SAA’s Strategic Goal 1. Sorry, no refunds for cancellations received less than 10 business days prior to the workshop.)

Speakers
avatar for David Carmicheal

David Carmicheal

Director, Records and Information Management, Atlanta Housing Authority
Former Director, Georgia Archives. Past President, Council of State Archivists. Author of: Implementing the Incident Command System at the Institutional Level (Heritage Preservation and RescuingRecords.com).
JC

Jelain Chubb

State Archivist, Texas State Library and Archives Commission
Jelain Chubb joined the Texas State Library and Archives Commission in June 2010 as director of the Archives and Information Services Division and Texas state archivist. She oversees the commission’s public service areas: the Texas State Archives, the Reference and Information Center, the Texas Family Heritage Research Center, and the Sam Houston Regional Library and Research Center. As state archivist, she is responsible for ensuring... Read More →


Monday August 11, 2014 9:00am - 5:00pm
Washington 4 [Exhibition Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

9:00am

Archives: Principles and Practices #1508 (Day 2 of 2) [This course is FULL]
Fees: Advance / Regular

SAA Members: $289 / $349
Employees of SAA Member Institutions: $329 / $389
Nonmembers: $379 / $429

Course Description

Although they have much in common with librarians, records managers, and museum staff, archivists must use different practices to protect the integrity of historical records. A strong archives program puts into practice long-standing archival principles. What are those principles and how do you implement them? This workshop provides an overview of basic archival functions, including appraisal and accessioning, arrangement and description, preservation, and reference.

 In this workshop you’ll:


  • Learn archives and historical records terminology and get an overview of the body of knowledge needed, ethical responsibilities, and resources for continuing professional development;

  • Discover the principles of archival organization and functions: provenance, respect de fonds, and original order;

  • Find out about core policy statements, professional standards, and best practices, and learn how to evaluate your current program and determine needed improvements;

  • Develop the knowledge base needed to make choices for balancing access to and preservation of historical records and holdings; and

  • Gain a greater understanding of the role of the archives in fulfilling the mission of the institution.


 

Who should attend? Librarians, records managers, museum staff, and administrators who have responsibility for archival records but little or no archives training.

Attendance is limited to 35.

Speakers
avatar for Pam Hackbart-Dean

Pam Hackbart-Dean

Director, Special Collections Research Center, Southern Illinois University, Carbondale
Pam Hackbart-Dean is currently Director of the Special Collections Research Center at Southern Illinois University Carbondale. Previously she was head of Special Collections & Archives at Georgia State University and processing archivist for the Richard B. Russell Library for Political Research and Study at the University of Georgia. | Hackbart-Dean has been active in many professional archival organizations, including the Midwest... Read More →
avatar for Anne Ostendarp

Anne Ostendarp

Multimedia Archivist, Knights of Columbus
| Anne Ostendarp is Consulting and Project Archivist. Her career in archives started in 1983 as an archives assistant. She has served as archivist in research and college library special collections settings at Dartmouth College (1992-2002), University of Connecticut (1987-1991), and Amherst College (1985-86, 1991-93). She was processing archivist at the Ford Foundation (1986-87). Anne has provided historical records consultations to public... Read More →


Monday August 11, 2014 9:00am - 5:00pm
Washington 6 [Exhibition Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

9:00am

Arrangement and Description of Electronic Records Part I and II #1512 (Day 1 of 2) [DAS] [This course is FULL]
NOTE: This course will be held at an off site location. Please plan accordingly.

Fees:
Advance / Regular


SAA Members: $299 / $369
Employees of SAA Member Institutions: $339 / $409
Nonmembers: $399 / $459

Day One or Day Two (Due to technical constraints, if you intend to register for one-day, please call the SAA office to register.):

SAA Members: $199 / $269
Employees of SAA Member Institutions: $229 / $299
Nonmembers: $259 / $319

Course Description

On Day One: You’re introduced to processing strategies that are applicable to born-digital records, with an emphasis on basic concepts that archivists use to establish descriptive control over digital content. You’ll learn about standards and tools that can be used to implement an integrated processing strategy.  You’ll also participate in a set of instructor-led exercises that arrange and describe some electronic records in ways that maintain the integrity and authenticity of the digital records.  A laptop is required to participate in this course, and you must have the ability to install and use open-source software on that laptop.

 In the morning, you’ll review the unique processing challenges posed by electronic records before undertaking a detailed discussion about how standards, protocols, and best practices can help you address those challenges. In the afternoon session, you’ll explore the applicability of Describing Archives: A Content Standard (DACS) to digital records and manuscripts. The instructor will demonstrate the use of basic tools that implement descriptive standards and best practices, leading you in a processing exercise that results in the generation of an archival information packet for some relatively homogeneous records.  The day will conclude with a discussion of lessons learned and next steps to be taken in light of individual repository needs.

Upon completion of Day One you'll be able to:


  • List the major processing challenges posed by electronic records;

  • Suggest strategies to mitigate them;

  • Identify the elements of an integrated arrangement and description program for electronic materials;

  • Describe the major standards supporting the description of electronic materials; and

  • Identify basic tools that will help you to arrange and describe born-digital records.


 

Who should attend? Repository managers, archivists, practitioners, and anyone responsible for the arrangement and description of electronic records.


What should you know? Registrants should have basic knowledge about digital preservation strategies.  This course builds on others in the Digital Archives Specialist (DAS) Curriculum including Basic Electronic Records.

This course is one of the Foundational Courses in the Digital Archives Specialist (DAS) Curriculum and Certificate Program. If you intend to pursue the Certificate, you'll need to pass the examination for this course. 

The DAS Core Competencies addressed in this course are:

#1: Understand the nature of records in electronic form, including the functions of various storage media, the nature of system dependence, and the effect on integrity of records over time.

#3: Formulate strategies and tactics for appraising, describing, managing, organizing, and preserving digital archives.

#4: Integrate technologies, tools, software, and media within existing functions for appraising, capturing, preserving, and providing access to digital collections.

On Day Two: You’re introduced to advanced processing strategies that are applicable to born-digital and hybrid (i.e., mixed analog and digital) records, with an emphasis on hands-on work. We’ll use a variety of software tools to establish descriptive control over digital archives, focusing on arrangement and description at the collection and series levels.  The instructor will demonstrate specific techniques, and you’ll practice them on a set of sample records and/or materials supplied by your repository. A laptop is required to participate in this course, and you must have the ability to install and use open-source software on that laptop.

In the morning, we’ll review the functional requirements that must be met by a program to arrange and describe heterogeneous digital materials, focusing on the implications that the OAIS Reference Model and DACS have regarding archival processing workflows. Then we’ll use open-source tools to process digital records at the collection level.  In the afternoon session, we’ll undertake additional processing exercises, focusing on control at the series and file levels, resulting in the production of descriptive, structural, and preservation metadata that are stored in an archival information packet. We’ll conclude the course by discussing factors to be considered when selecting tools and developing processing services in light of repository needs, resources, and capabilities.

Upon completion of Day Two you'll be able to:


  • Use standards and tools that support an integrated processing workflow for digital materials;

  • Evaluate and use software to process electronic records in a way that preserves their identity, significant characteristics, evidential value, and utility; and

  • Make implementation decisions to develop a processing workflow that is suitable for your repository.


Who should attend? Repository managers, archivists, practitioners, and anyone responsible for the arrangement and description of electronic records.

What should you know?  Prerequisite: Students should have taken the course and/or passed the exam for Arrangement and Description, Part I.

This course is one of the Tactical and Strategic courses in the Digital Archives Specialist (DAS) Curriculum and Certificate Program.  If you intend to pursue the Certificate, you'll need to pass the examination for this course.

The DAS Core Competencies addressed in this course are:

#4: Integrate technologies, tools, software, and media within existing functions for appraising, capturing, preserving, and providing access to digital collections.

#5: Plan for the integration of new tools or successive generations of emerging technologies, software, and media.

#6: Curate, store, and retrieve original masters and access copies of digital archives.

These courses are designed to be taken separately or together. Choose the option that best me

Speakers
SM

Sam Meister

Digital Archivist, University of Montana
Sam Meister is a Digital Archivist and Assistant Professor in the Maureen and Mike Mansfield Library at The University of Montana-Missoula. He is also currently an instructor in the Society of American Archivist’s Digital Archives Specialist Certificate Program. He holds a Master of Library and Information Science degree from San Jose State University, where he completed a thesis on “Recordkeeping in Small Nonprofit Organizations”. He is... Read More →


Monday August 11, 2014 9:00am - 5:00pm
The Library of Congress 101 Independence Ave SE, Washington, DC 20540

9:00am

Copyright Law for Archivists: A Risk Assessment Approach #1513 (Day 1 of 2) [This course is FULL]
Fees: Advance / Regular

SAA Members: $289 / $349
Employees of SAA Member Institutions: $329 / $389
Nonmembers: $379 / $429

Course Description

When is it safe to take a risk? When it comes to copyright, that’s a hard question to answer. There’s no doubt that copyright rules can sometimes be onerous for archivists. What do you do when even a moderate adherence to the provisions of copyright law seems to inhibit such basic archival work as preservation, reference service, and digitization for external access? Is it worth taking the risk that your decision might land your repository in court? Will your institution back you up if that happens?
William Maher, one of the profession's acknowledged experts, presents a workshop that combines a detailed look at copyright basics with a risk-management approach for archivists to use in assessing their own collections and institutional circumstances. He’ll show you where there can be room to maneuver by explaining the law’s sometimes complex facets and he’ll help you learn how to determine whether there are existing exceptions and limitations you can use. The ultimate goal is to enable archivists to fulfill their fundamental purposeachieving the widest possible use of their collections.

Upon completion of this workshop you’ll be able to:


  • Differentiate among key concepts (e.g., author, work, exclusive rights, fair use, library and archival exemptions, copyright term, ownership, and loopholes and liabilities);

  • Distinguish copyright from related laws;

  • Apply the tools learned to pursue your review of copyright law;

  • Communicate more effectively with donors, users, and institutional legal counsel about copyright; and

  • Determine your own risk level for planning digital projects.


 

Who should attend? Administrators, legal professionals, managers, practitioners, librarians, and museum professionals.

What should you know? Solid command of the English language, especially the ability to read and understand complex text, reference service methodology, and acquisition practices.

Attendance is limited to 35.

Speakers
WJ

William J. Maher

University Archivist and Professor, University of Illinois, Urbana-Champaign
| William Maher is University Archivist and Professor of Library Administration at the University of Illinois at Urbana-Champaign (UIUC). He was Assistant University Archivist at UIUC (1977-85 & 1985-95), and Program Officer at the U.S. National Endowment for the Humanities (1985-86). He was President (1997-88) and Treasurer (1991-94) of the Society of American Archivists; and President (1987-89) and Secretary-Treasurer (1981-85) of the... Read More →


Monday August 11, 2014 9:00am - 5:00pm
Balcony A [Mezzanine Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

9:00am

Curating Research Assets and Data Using Lifecycle Education [DAS] #1510 [This course is FULL]
NOTE: This course will be held at an off site location. Please plan accordingly.

Fees:
Advance / Regular


SAA Members: $199 / $269
Employees of SAA Member Institutions: $229 / $299
Nonmembers: $259 / $319

Course Description

Today’s archives and library leaders require the knowledge, skills, and competencies focused on in this workshop to respond effectively to the growing—and increasingly complex—data management needs of their institutions! You’ll explore the obligations of researchers to manage and preserve their data, the attributes of data that contribute to the complexity of archiving data, and the range of tools and services available to support data curation standards and best practices. Although the focus in this workshop is on social science data, the majority of issues are applicable to much of the data produced in other disciplinary domains.

Upon completion of this course you’ll be able to:


  • Discern funding agency and publisher mandates, policies, standard community practices, and other issues driving the growing need for research data curation and archiving;

  • Identify a variety of data types;

  • Assess selected technical and administrative issues that are specific to archiving digital research data;

  • Recognize standards and best practices of data curation and archiving;

  • List available tools and services to assist with research data management and archiving; and

  • Describe the Data Management Plan (DMP) Tool and Data Curation Profiles based on hands-on experience. 


 

Participants may choose to bring a laptop with wireless Internet connection to independently explore the tools mentioned during the workshop.

Who should attend? Archivist practitioners, archivist managers, archivist administrators, digital curators, and librarians.

What should you know? Archival principles and practices. This workshop is related to other courses/workshops that provide instruction on preservation and management of specific types of archival materials.

This course is one of the Foundational Courses in the Digital Archives Specialist (DAS) Curriculum and Certificate Program. If you intend to pursue the Certificate, you'll need to pass the examination for this course. 

The DAS Core Competencies addressed in this course are:

#2: Communicate and define requirements, roles, and responsibilities related to digital archives to a variety of partners and audiences.

#3: Formulate strategies and tactics for appraising, describing, managing, organizing, and preserving digital archives.

#4: Integrate technologies, tools, software, and media within existing functions for appraising, capturing, preserving, and providing access to digital collections.

Attendance is limited to 35.

Speakers
HT

Helen Tibbo

Alumni Distinguished Professor, University of North Carolina, Chapel Hill
Dr. Helen R. Tibbo is an Alumni Distinguished Professor at the School of Information and Library Science (SILS) at the University of North Carolina at Chapel Hill (UNC-CH), and teaches in the areas of archives and records management, digital preservation and access, appraisal, trustworthy repositories, and data curation. She developed the Archives and Records Management (ARM) Program at SILS and teaches in the SILS Post Master’s Certificate... Read More →


Monday August 11, 2014 9:00am - 5:00pm
The Library of Congress 101 Independence Ave SE, Washington, DC 20540

9:00am

Managing Storage Environments for Sustainable Preservation #1511
Limited Capacity seats available

Fees: Advance / Regular

SAA Members: $189 / $249
Employees of SAA Member Institutions: $219 / $279
Nonmembers: $249 / $299

Course Description

Get the latest information on practices for managing the storage environment for long-term preservation! This workshop is designed to enable collection care and management staff in archives and libraries to work with facilities personnel to define and achieve an optimal preservation environmentone that combines the best possible preservation of collections with the least possible consumption of energythat is sustainable over time. Practical information includes the role of temperature, humidity, and dew point in preservation and the basics of HVAC operation.

Upon completion of this workshop you’ll be able to:


  • Outline the role of the environment in material decay and collection preservation;

  • Identify the factors that shape the storage environment; and

  • Discuss mechanical system functions and components.


Who should attend? Archivist practitioners, archivist managers, archivist administrators, librarians, museum professionals, and records managers.

What should you know? General knowledge of preservation and collections care basics.

Attendance is limited to 35.

Speakers
avatar for Jeremy Linden

Jeremy Linden

Senior Preservation Environment Specialist, Image Permanence Institute
Jeremy Linden joined IPI as a Preservation Environment Specialist in January 2010. He is primarily involved in the environmental management activities of IPI and works closely with colleagues in libraries, archives and museums on issues of material preservation, mechanical system performance, energy-savings and sustainability as a researcher, educator, and consultant. Prior to IPI, Jeremy was the Head of Archives and Special Collections at the... Read More →


Monday August 11, 2014 9:00am - 5:00pm
Delaware A [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

9:00am

Planning New and Remodeled Archival Facilities #1514 (Day 1 of 2) [This course is FULL]
Fees: Advance / Regular

SAA Members: $289 / $349
Employees of SAA Member Institutions: $329 / $389
Nonmembers: $379 / $429

Course Description

This workshop introduces archivists to issues, standards and processes involved in planning a new or renovated facility. Using lectures, case studies and exercises, the instructor addresses working with architects and contractors, establishing facility requirements, exploring energy efficiency, differing approaches to new construction and renovation, selecting equipment, and moving archival collections.
Day Two will conclude with a tour of Archives I (the National Archives) that will reinforce what you’ve learned!

Upon completion of this workshop you’ll be able to:


  • Indicate a clear understanding of the design and building processes involved in creating new or remodeled facilities;

  • Describe the various roles of those involved in the design process and what the archivist must do to ensure that the final building design meets the needs of its collections, staff, and users;

  • Demonstrate an awareness of SAA facilities standards and other technical requirements needed for a successful archival facility; and

  • Communicate those needs to architects and engineers who are unfamiliar with those standards.


This course draws on and supplements Security in Archives and Manuscript Repositories and Management of Cultural Organizations.

 Who should attend? Archivist managers.

 What should you know? Knowledge and understanding of basic archival practices and how those relate to building spaces and needs.

Attendance is limited to 35.

Speakers
TW

Tom Wilsted

Archival Consultant, Wilsted Consulting


Monday August 11, 2014 9:00am - 5:00pm
Balcony B [Mezzanine Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

9:00am

“Rocket's Red Glare”: Studying the Chesapeake Campaign of 1814
Join a bicentennial War of 1812 Staff Ride (tour) to study the Chesapeake Campaignof 1814. Examine the Battles of Bladensburg and Fort McHenry using archival sources such as letters, diaries, and maps that tell the story from individual participants' points of view. Hear from soldiers, sailors, Marines, British military, and "the rocket's red glare!" The Chesapeake Campaign Staff Ride is a free bus tour open to all SAA members. Registration is limited to 50 people. You can add your name to the list by emailing Mike Miller at joseph.m.miller1@usmc.mil. Meet in hotel lobby; bus leaves promptly at 9:00am.

Monday August 11, 2014 9:00am - 5:00pm
Meet at 8:45am in lobby

3:00pm

CoSA Board of Directors Meeting
Monday August 11, 2014 3:00pm - 6:30pm
Suite 8222 [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

5:00pm

SAA Council Meeting
Agenda items are due 4 weeks before the Council meets, or July 14.
Written materials are due 3 weeks before the meeting, or July 21.
First posting: July 28.
Second posting: August 4.

The SAA Council meets on Monday, August 11, 5:00 pm - 9:00 pm; Tuesday, August 12, 8:00 am - noon; and Saturday, August 16, 1:00 pm - 2:30 pm. New officers and Council members - as well as all incoming leaders across the organization - are seated at the SAA Annual Membership (Business) Meeting on Saturday. 

If you plan to submit an item for the Council's agenda, please contact your Council liaison, SAA President Danna Bell (dbellr@att.net), or Executive Director Nancy Beaumont (nbeaumont@archivists.org) by July 14 at the latest.

Monday August 11, 2014 5:00pm - 9:00pm
Washington 5 [Exhibition Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008
 
Tuesday, August 12
 

7:00am

General Information
The information presented and the opinions expressed at ARCHIVES*RECORDS 2014 sessions and events are not necessarily endorsed by the Council of State Archivists, the National Association of Government Archives and Records Administrators, the Society of American Archivists, or the 2014 Program or Host committees.

Special Needs
If you have any special needs in order to participate fully in the conference, please notify a staff member at the Onsite Registration Desk.

The Host Committee: At Your Service!
Your Washington, DC-area colleagues have joined forces to staff the Advance Registration Desk – and provide you with the informationyou need to enhance your conference experience with repository tours (on Tuesday and Wednesday, see below), restaurant advice, ideas for on-your-own adventures, and tips on navigating the cityand its surrounding areas. Tap into the Host Committee’s great ideas and updates at http://archivesdc2014.wordpress.com/.

MP3Audio Recordings
Extend your learning even after the conference ends! Most education sessions are being audio-recorded, and MP3 recordings may be ordered during and after the meeting. Please purchase online at http://www2.archivists.org/2014/program/recordings

Need a Place to Meet?
The conference hotel is full of wonderful spaces in which to meet – both inside and outside. But just in case your small group would like a slightly more “formal” space, we’ve set aside an ad hoc room set with round tables that you’re welcome to share. Please be courteous of others. Thursday, 8:00 am – 11:00 am and 2:00 pm – 7:00 pm; Friday and Saturday, 8:00 am – 7:00 pm (Balcony B)

Information Tables
Stop by these information tables in the Registration Area to learn about your colleagues’ initiatives:


  • Academy of Certified Archivists

  • Archives Leadership Institute 2013-2015

  • Council of State Archivists

  • National Association of Government Archivesand Records Administrators

  • Journal of Contemporary Archival Studies

  • SAA Committee on Public Awareness

  • SAA Preservation Section

  • Mid-Atlantic Regional Archives Conference (MARAC)



“Office Hours” in the Exhibit Hall

ARCHIVES*RECORDS 2014
is a great place tomeet and greet – and CoSA, NAGARA, and SAA aredelighted to offer representatives from our own andrelated organizations an opportunity to answer yourquestions and hear your ideas. See page 59 for theOffice Hours schedule and location in the ExhibitHall. (Exhibit Hall A)



Tuesday August 12, 2014 7:00am - 11:30pm
Marriott Wardman Park 2660 Woodley Road NW, Washington, DC 20008

7:00am

In Case of Emergency
Dial 11 – the Marriott’s internal emergency number – from any house phone. Provide the location of your emergency.

Dial 11 before calling 911 so that the hotel is aware of the emergency and can dispatch appropriate personnel.

Tuesday August 12, 2014 7:00am - 11:30pm
Marriott Wardman Park 2660 Woodley Road NW, Washington, DC 20008

7:00am

SAA Code of Conduct*
SAA does not tolerate harassment in any form. In keeping with the core principles stated in its Code of Ethics for Archivists** and Equal Opportunity/Non-Discrimination Policy, the Society of American Archivists is committed to providing a harassment-free environment for its members and others who participate in its conferences, events, meetings, formal mentoring relationships, and online spaces, regardless of age, color, creed, disability, family relationship, gender identity/expression, individual life style, marital status, national origin, physical appearance, race, religion, sex, sexual orientation, or veteran status.

Harassment may include abusive verbal comments and/or discriminatory images in public spaces, deliberate intimidation, stalking, harassing photography or recording, sustained disruption of talks or other events, inappropriate physical contact, and unwelcome sexual attention.

Conference, event, meeting, and online participants who are asked to stop any harassing behavior are expected to comply immediately. Those who violate these rules may be expelled from the conference, event, or meeting at the discretion of the SAA Executive Director or organizers or may be denied access to the online space at the discretion of the administrator or the SAA Executive Director. Persons who have been expelled or denied access may appeal to the SAA Executive Committee.

If you feel that you are in immediate danger at any time during an SAA Annual Meeting or event, contact law enforcement (by dialing 911) or the facility front desk without delay. If you are not in immediate danger but feel that you are being harassed or that someone else is being harassed, or if you have other concerns, please contact the SAA Executive Director immediately.

At the SAA Annual Meeting: Go to the Onsite Registration Desk and ask the SAA staff member there to contact the Executive Director. You may be asked for a cell phone number at which the Executive Director can reach you.

At Other SAA Events/Meetings: Discuss your concerns with the presiding officer or instructor and/or contact the SAA Executive Director at 866-722-7858 or nbeaumont@archivists.org.

In SAA Online Spaces: Contact the administrator or the SAA Executive Director.

Content presented at SAA conferences or meetings or online may at times deal with sensitive subject matter, ranging from visually sensitive historical material (such as images related to acts of genocide) to sexually explicit language or images (such as in archival letters, nude photographs, or film or audiorecordings). This policy is not intended to constrain scholarly or professional presentation, discourse, or debate, as long as these exchanges are conducted in a respectful manner.
---------------------------------------------------------------------------------------
* This policy is based on US OpenGLAM Friendly Space Policy (https://meta.wikimedia.org/wiki/US_OpenGLAM_Launch/Friendly_space_policy), which in turn is based on the Geek Feminism Wiki sample policy (http://geekfeminism.wikia.com/wiki/Conference_anti-harassment_policy).

** See particularly “Archivists cooperate and collaborate with other archivists, and respect them and their institutions’ missions and collecting policies. In their professional relationships with donors, records creators, users, and colleagues, archivists are honest, fair, collegial, and equitable.”


Adopted by the SAA Council on July 23, 2014.

Tuesday August 12, 2014 7:00am - 11:30pm
Marriott Wardman Park 2660 Woodley Road NW, Washington, DC 20008

8:00am

SAA Council Meeting
Agenda items are due 4 weeks before the Council meets, or July 14.
Written materials are due 3 weeks before the meeting, or July 21.
First posting: July 28.
Second posting: August 4.

The SAA Council meets on Monday, August 11, 5:00 pm - 9:00 pm; Tuesday, August 12, 8:00 am - noon; and Saturday, August 16, 1:00 pm - 2:30 pm. New officers and Council members - as well as all incoming leaders across the organization - are seated at the SAA Annual Membership (Business) Meeting on Saturday. 

If you plan to submit an item for the Council's agenda, please contact your Council liaison, SAA President Danna Bell (dbellr@att.net), or Executive Director Nancy Beaumont (nbeaumont@archivists.org) by July 14 at the latest.

Tuesday August 12, 2014 8:00am - 12:00pm
Washington 5 [Exhibition Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

8:00am

CoSA Board of Directors Meeting
Tuesday August 12, 2014 8:00am - 12:30pm
Suite 8222 [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

8:00am

Registration Open
Registration packets may be picked up onsite at the Registration Desk in the Marriott Wardman Park. Packets include a name badge and an Onsite Program that lists times, locations, and descriptions of all education sessions and events. Onsite registrants should register at the Registration Desk. A name badge is required for admission to all sessions and events.

Tuesday, August 12, 8:00 am - 4:00 pm
Wednesday, August 13, 8:00 am - 6:00 pm 
Thursday, August 14, 7:00 am - 5:30 pm 
Friday, August 15, 7:00 am - 6:00 pm 
Saturday, August 16, 7:00 am - 10:00 am

Please Note: Two types of badge holders are being offered at the conference. Do not use a magnetic badge holder if you have a pacemaker or must avoid magnets for any reason.


Tuesday August 12, 2014 8:00am - 4:00pm
Conference Registration Foyer [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

8:00am

WiFi Information
NETWORK: Marriott_CONFERENCE
PASSWORD: SAA2014

Tuesday August 12, 2014 8:00am - 11:30pm
Marriott Wardman Park 2660 Woodley Road NW, Washington, DC 20008

9:00am

Service Project: DC Central Kitchen
Take an opportunity to give back to the host city and sign up for a three hour shift at DC Central Kitchen's main meal preparation facility to thelp wash, cut, chop and peel food. Fifteen spots have been reserved for Joint Annual Meeting attendees, and as of July 1, spaces were still available. Contact Carole Prietto to sign up (Carole.Prietto@doc.org or 301-447-7017). (DC Central Kitchen, 425 2nd St., NW, main kitchen accessible via the Metro Red Line - Judiciary Square stop.)

Tuesday August 12, 2014 9:00am - 12:00pm
DC Central Kitchen 425 2nd St NW, Washington, DC 20001

9:00am

2014 Research Forum: 'Foundations and Innovations'
View the 2014 agenda at http://www2.archivists.org/proceedings/research-forum/2014/agenda

Participants’ enthusiastic response to the past seven Research Forums confirms that the full spectrum of research activities— from “pure” research to applied research to innovative practice—is of interest and value to the archives community. If you’re engaged in research…seeking to identify research-based solutions for your institution… willing to participate in the research cycle by serving as a beta site for research trials… or simply interested in what’s happening in research and innovation…then join us for the 8th Annual SAA Research Forum!

Free to conference registrants; $50 / $25 (students) for those not registered for ARCHIVESRECORDS: Ensuring Access (badge required for admission).

Moderators
NM

Nancy McGovern

Digital Preservation Program lead, Massachusetts Institute of Technology
Since 2012, Nancy Y. McGovern has been responsible for digital preservation at MIT Libraries. She directs the Digital Preservation Management (DPM) workshop series, offered fifty times since 2003. She has thirty years of experience with preserving digital content, including senior positions at ICPSR; Cornell University Library; the Open Society Archives; and the Center for Electronic Records of the U.S. National Archives. She chairs the Digital... Read More →

Speakers
SA

Susie Allard

University of Tennessee at Knoxville
Suzie Allard is Associate Dean for Research, Director of Center for Information & Communication Studies, and Professor at the School of Information Sciences, University of Tennessee at Knoxville.  Her research interests focus how scientists and engineers use and communicate information. She is a co-investigator and member of the Leadership Team for DataONE, an NSF funded cyberinfrastructure for environmental science information. Allard is the... Read More →
avatar for Erin Antognoli

Erin Antognoli

Graduate Fellow - Digital Curation, University of Maryland College Park
Erin Antognoli is pursuing her Masters in Library Science at University of Maryland's College of Information Studies with a specialization in Curation and Management of Digital Assets. She earned her Bachelor's degree in Photojournalism from Kent State University in Ohio, and her Master of Fine Arts degree in Photography from Savannah College of Art & Design in Georgia. Erin has worked as a professional photographer and educator, and is an... Read More →
AB

Alex Ball

Research Officer, University of Bath
Alex Ball works for the UK Digital Curation Centre, providing support and guidance to the higher education community in the area of research data management. His areas of interest include metadata for research data. the curation of engineering-related data, and data discovery, citation, licensing and metrics.
JB

Jordan Bass

Archivist, University of Manitoba Libraries
TB

Tom Belton

Western University
Tom Belton has an MA in Public History from the University of Waterloo. He has been an archivist since 1988, and a Certified Archivist since 2005. Until 2001, he worked at the Archives of Ontario in a variety of roles culminating with responsibility for court records and assisting with archives descriptive software implementation. Between 2001 and 2004, after a brief stint as a records management officer, he travelled Ontario as a roving Archives... Read More →
avatar for Kris Bronstad

Kris Bronstad

Modern Political Archivist and Assistant Professor, University of Tennessee
I am interested in archives, hidden collections, humanities, media, language, history, who tells the stories, how they do it, and what fer.
KS

Kirsten Strigel Carter

Franklin D. Roosevelt Presidential Library & Museum
Kirsten Strigel Carter is Digital Archivist at the Franklin D. Roosevelt Presidential Library & Museum in Hyde Park, New York, where her work primarily involves digitization, web development, and research services. Kirsten is a primary creator of the FRANKLIN research database, a newly launched online resource providing public access to FDR Library digital collections. She also acts as co-webmaster for the Library’s overall website. Prior to... Read More →
AC

Alex Chassanoff

University of North Carolina at Chapel Hill
Alex Chassanoff is a Ph.D. candidate in the School of Information and Library Science (SILS) at the University of North Carolina at Chapel Hill. Her research interests include the information behavior of digital archive users, digital materiality, and curation and preservation environments. Her current research looks at how historians use digitized photographs as evidence. Alex received her MSIS in 2009 and was a Digital Curation Fellow at SILS... Read More →
MC

Marika Cifor

University of California, Los Angeles
Marika Cifor is a second year doctoral student in Department of Information Studies at the University of California, Los Angeles where she is also pursuing a Concentration Certificate in Gender Studies. Previously she has worked as a processing archivist for the History Associates and in a range of archival positions for community, government and academic institutions. Marika has been an active member of SAA since 2009, and is currently... Read More →
avatar for Anthony Cocciolo

Anthony Cocciolo

Associate Professor, Pratt Institute
Anthony Cocciolo is an Associate Professor and the MSLIS Program Coordinator at Pratt Institute School of Information, where his research and teaching are in the archives area. He completed his doctorate from the Communication, Media and Learning Technologies Design program at Teachers College Columbia University, and BS in Computer Science from the University of California, Riverside.
PP

Patricia (Patti) Condon

Simmons College
Patricia Condon is a doctoral candidate in the Graduate School of Library and Information Science at Simmons College in Boston, Massachusetts. Patti holds an MLIS and MA in Anthropology from The University of Southern Mississippi, and a BA in Anthropology/International Affairs from the University of New Hampshire. Patti has fifteen years experience researching, teaching, and working in the information disciplines, including professional positions... Read More →
JC

Jeff Cowick

CUNY Queens College
Jeff Cowick graduated in May of 2014 with a Master in Library Science from CUNY Queens College. He is currently curating and managing the Secret Supper Club Digital Archive, a digital archive documenting the social phenomenon of secret dinner parties in New York City.
GD

Gordon Daines

Supervisor of Reference Services and Department Chair, Brigham Young University
J. Gordon Daines III is the Supervisor of Reference Services and Department Chair in the L. Tom Perry Special Collections at Brigham Young | University. He holds degrees in history from Brigham Young University (BA) | and the University of Chicago (MA) and a certificate in archives and records | management from Western Washington University. His research interests | include the history of Brigham Young University, the history of the... Read More →
SD

Sammy Davidson

Kent State University
Sammy Davidson has his B.A. in Sociology from Baldwin-Wallace College. He graduated with his MLIS in August of 2013 and also expecting to graduate with his MS in Information Architecture and Knowledge Management from Kent State University at the end of this summer.
avatar for Alexandra Dolan-Mescal

Alexandra Dolan-Mescal

Graduate Student and Institutional Archivist, CUNY Queens College
Alexandra Dolan-Mescal serves as the Special Collections Librarian at Queens College, where she received her MLS in 2013. Previously, she was the Digital Archivist for Civil Rights Collections at the school. She is also the Lab Manager for the independent Experiential Learning Lab for Digital Humanities in Archives, a loosely-organized group that works with students interested in using digital humanities tools and concepts to explore archival... Read More →
ED

Ellen Doon

Head of the Manuscript Unit, Yale University
Ellen Doon is Head of the Manuscript Unit in the Beinecke Rare Book and Manuscript Library at Yale University, where she has worked since 1999.  She received her MLIS from Simmons College in 1997.  She is active in the Manuscript Repositories Section of SAA and in New England Archivists.
CG

Christine George

University at Buffalo, State University of New York
Christine Anne George is the Archivist & Faculty Services Librarian at the Charles B. Sears Law Library at SUNY Buffalo. She received her B.A. from Bard College, her J.D. from St. John’s University School of Law, and her M.S.I.S. from the University of Texas at Austin School of Information.
JG

Jane Gorjevsky

Columbia University
Jane Gorjevsky holds a newly created position of a Digital Assets Archivist at Columbia University Rare Books and Manuscript Library since January 2012. Her duties include working with record creators, the Columbia Libraries staff and other stakeholders to plan and manage new electronic acquisitions as well as preservation and reformatting of legacy digital media. Jane is also responsible for developing policies and workflows pertaining to the... Read More →
avatar for Karen Gracy

Karen Gracy

Associate Professor, Kent State University
Karen F. Gracy, Ph.D., is an associate professor with tenure at the School of Library and Information Science of Kent State University. She possesses an MLIS and PhD in Library and Information Science from the University of California, Los Angeles and an MA in critical studies of Film and Television from UCLA. Recent publications have appeared in JASIST, Archival Science, The American Archivist, Journal of Library Metadata, and Information and... Read More →
AG

Ayse Gursoy

University of Texas Austin
Ayse Gursoy is a current doctoral student in the School of Information at UT Austin. Her current research interests cover the preservation of video games as cultural artifacts. Prior to her doctoral study, she earned a Master of Science degree in Comparative Media Studies from MIT. As part of her Master’s work, she studied the wide world of online video game criticism. Her interest in archives began early in life, but was kindled by... Read More →
avatar for Tibaut Houzanme

Tibaut Houzanme

Electronic/Digital Records Specialist, Indiana Commission on Public Records (ICPR)
CJ

Christian James

University of Maryland College Park
Christian James is a M.L.S. Candidate at the University of Maryland, College Park, where he specializes in the Curation and Management of Digital Assets. He holds a B.A. in both History and American Studies from the University of Maryland, College Park and a M.A. in History from George Mason University. Christian is a Digital Curation Fellow at the National Agricultural Library and Student Assistant at the University of Maryland Special... Read More →
AJ

Ann Jimerson

FHI 360
Ann Jimerson is a senior specialist in health communication and behavior change. She currently works for FHI 360 on Alive & Thrive, a project funded by the Bill & Melinda Gates Foundation to promote improved feeding practices for children under 2 years old in Bangladesh, Ethiopia, and Vietnam. In the early 1960s, her northern family moved to Birmingham, Alabama, where her father was one of the few white full-time paid civil rights workers in... Read More →
EJ

Elizabeth-Anne Johnson

University of Manitoba
avatar for Christopher (Cal) Lee

Christopher (Cal) Lee

Professor, University of North Carolina, Chapel Hill
Christopher (Cal) Lee is Professor at the School of Information and Library Science at the University of North Carolina, Chapel Hill. He teaches archival administration; records management; digital curation; understanding information technology for managing digital collections; and digital forensics. He is a lead organizer and instructor for the DigCCurr Professional Institute, and he teaches professional workshops on digital forensics methods... Read More →
avatar for Ryan Lee

Ryan Lee

Curator, 19th Century Mormon and Western Manuscripts, Brigham Young University
Harold B. Lee Library, Brigham Young University
KM

Kerry Macdonald

University of Manitoba
Kerry Macdonald graduated in 2005 with an MLIS from the University of Western Ontario. Kerry has worked for the University of Manitoba as a health librarian at various academic hospital libraries throughout Winnipeg. In her current role at the Carolyn Sifton – Helene Fuld Library, St. Boniface Hospital, she provides information services and programs to support hospital staff, patients, families, and staff and students of the University.
KM

Kristin MacDonough

Coordinator for the AV Artifact Atlas, Bay Area Video Coalition
Kristin MacDonough is the Coordinator for the AV Artifact Atlas, a community-based online resource for the audiovisual archiving field used to identify and describe visual anomalies found in audio and video signals. The AVAA is hosted by the Bay Area Video Coalition. She serves as a co-director of XFR Collective, a volunteer-run organization based in New York City, where she has worked as a preservation and archival consultant for independent... Read More →
SM

Sarah Malcolm

Archivist, Franklin D. Roosevelt Presidential Library & Museum
Sarah Malcolm is an Archivist at the Franklin D. Roosevelt Presidential Library & Museum. Sarah has worked at the Roosevelt Library since 2007, beginning as a student intern, then serving in the progressively responsible roles of Archives Technician, Archives Specialist, and Archivist. Her work at the Library largely focuses on metadata and description, social media, digitization and reference, and includes co-managing the content population of... Read More →
TM

Toby Maloney

Seven Oaks General Hospital
avatar for Megan A. McShea

Megan A. McShea

Audiovisual Archivist, Archives of American Art, Smithsonian Institution
Megan McShea is the Audiovisual Archivist at the Archives of American Art, Smithsonian Institution, where she has been developing and implementing a sustainable program for managing, preserving, and making available films, videos, and sound recordings from the Archives’ mixed-media collections since 2007. Since 2012, she has been working on a grant project funded by the Council on Library and Information Resources’ “Hidden Collections... Read More →
SM

Sam Meister

Digital Archivist, University of Montana
Sam Meister is a Digital Archivist and Assistant Professor in the Maureen and Mike Mansfield Library at The University of Montana-Missoula. He is also currently an instructor in the Society of American Archivist’s Digital Archives Specialist Certificate Program. He holds a Master of Library and Information Science degree from San Jose State University, where he completed a thesis on “Recordkeeping in Small Nonprofit Organizations”. He is... Read More →
avatar for Meg Miner

Meg Miner

University Archivist & Special Collections Librarian, Illinois Wesleyan University
Meg Miner is the University Archivist & Special Collections Librarian at Illinois Wesleyan University. She helps cultivate interest in IWU's history among alumni, students, faculty and administrators by arranging and providing access to university records in physical and digital formats. Miner also works with campus offices on records management issues, has curatorial responsibilities for Special Collections, and serves as the liaison to the... Read More →
avatar for Courtney C. Mumma

Courtney C. Mumma

Archivematica and AtoM Community Development Consultant, Artefactual Systems, Inc.
Courtney works with US and international clients and community members, development partners and open-source project groups to promote the use and ongoing development of Artefactual Systems' products, Archivematica and AtoM. She is an active conference presenter and liaison with the heritage community, and uses her extensive knowledge of digital preservation to assist institutions to use Archivematica and AtoM to preserve and provide access to... Read More →
avatar for Cory Nimer

Cory Nimer

University Archivist, Brigham Young University
Cory Nimer is the University Archivist and Processing Supervisor at the L. Tom Perry Special Collections at Brigham Young University. He received a Masters of Arts degree in History from Sonoma State University and a Masters of Library and Information Science degree from San Jose State University, and he is a member of the Academy of Certified Archivists. He currently serves as a member of the ArchivesSpace Technical Advisory Council.
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Ayako Ohkura

University of Tsukuba, Japan
Ayako Ohkura (大蔵 綾子) is a Doctoral Program student at the Graduate School of Library, Information and Media Studies, University of Tsukuba, Japan. In addition she is the Unit Chief at the Archives Section of the General Affairs Division of the Secretariat of National Personnel Authority, Government of Japan. She is responsible for active documents management under the Public Records and Archives Management Act. She engaged in the... Read More →
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Porter Olsen

University of Maryland College Park
Porter Olsen is a research faculty member at the Maryland Institute for Technology in the Humanities (MITH) where he is the Community Lead on the BitCurator project, a Mellon funded project to bring digital forensics tools and techniques to collecting institutions working with born-digital material. Simultaneously, he is a Ph.D. candidate in the English Department at the University of Maryland studying digital humanities and postcolonial... Read More →
avatar for Susan Pyzynski

Susan Pyzynski

Associate Librarian of Houghton Library forTechnical Services, Harvard University
avatar for Joshua Ranger

Joshua Ranger

Senior Consultant, AVPS
Joshua (M.) Ranger is a Senior Consultant with AVPreserve where he leads Collection Assessment and Inventory projects, specializing in data analysis and communication in support of planning, advocacy, collection management, and resource development. Recent projects have focused on non-traditional and production-based archives, including broadcasting collections, performance documentation, and corporate archives. Joshua’s work centers on... Read More →
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William C. Regli

Drexel University College of Computing and Informatics
avatar for Vanessa Reyes

Vanessa Reyes

Doctoral Candidate, Simmons College, United States of America
Vanessa Reyes is a Doctoral Candidate at the School of Library and Information Science at Simmons College. She holds an M.S. in Library and Information Studies from Florida State University and a B.A. in English from Florida International University. Having worked in legislative, university, and public libraries, she became interested in exploring the PIM field when she noticed that researchers' interest were sparked when they used appropriately... Read More →
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Lorraine L. Richards

Ph.D. Candidate, Drexel University College of Computing and Informatics
JY

Jameatris Y. Rimkus

University of Illinois at Urbana-Champaign
Jameatris Rimkus is the Archivist for Reference and User Engagement at the University of Illinois at Urbana-Champaign since 2012. She is a member of the Society of American Archivists. Her research interests include the arrangement and description of culturally sensitive materials, the development of reference practices that incorporate cultural awareness along with the development of access policies to sensitive materials and how that influences... Read More →
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Ryuko Saito

Gakushuin University
Ryuko Saito is a third-year doctoral course student of Archival Science at Gakushuin University, Tokyo. She has also been a records management consultant for a company and local government for about 30 years. Ryuko is a research assistant of The Ohara Institute for Social Research at Hosei University, Tokyo and an outside instructor of Tokyo Art Research Lab from 2012. Her job title is both records management consultant and registered archivist... Read More →
avatar for Seth Shaw

Seth Shaw

Assistant Professor of Archival Studies, Clayton State University
Seth Shaw is an Assistant Professor of Archival Studies at Clayton State University. His teaching and research focus is on the impact of electronic records archival principles and practice. | He received his Bachelors of Science in Information Systems from Brigham Young University - Idaho in 2005 and then his Masters of Science in Information, Archives & Records Management from the University of Michigan's School of Information in 2007. From... Read More →
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Dina Sokolova

Columbia University
Dina Sokolova has been a Digital Preservation Librarian at Columbia University Libraries Digital Program Division since March 2012. Her role incorporates acquisition, assessment, and long-term management of born-digital and digitized materials from library's special and general collections, as well as development of digital preservation workflows, policies and procedures. Dina has been employed with Columbia University Libraries since 2001 in... Read More →
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Heather Soyka

University of Pittsburgh
Heather Soyka is a doctoral candidate and teaching fellow in the Archival Studies program at the University of Pittsburgh School of Information Sciences. Previously she held the post of assistant university archivist and then head of preservation for Texas Tech University. Heather has been an active member of SAA since 2005, and recently completed three years on the Distinguished Service Award Committee. She has served on several SAA roundtables... Read More →
avatar for Jordon Steele

Jordon Steele

Hodson Curator of the University Archives, Johns Hopkins University
Jordon Steele is Hodson Curator of the University Archives at Johns Hopkins University, where he oversees the management of institutional records and manuscript collections in the Special Collections department.
avatar for Jennifer Stevenson

Jennifer Stevenson

Research Assistant, University of Wisconsin-Milwaukee
Jenny Stevenson recently finished her second year of doctoral work at University of Wisconsin-Milwaukee. Jenny graduated with a MLIS and concentration in Archival Studies in December 2010. She then went on to receive her Certificate of Advanced Study in Digital Libraries. Her research interests are invested in the field of archival studies. Specifically, digital archives, new and social media, and user studies and archival software development... Read More →
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Yayoi Tsutsui

Lecturer, Hitotsubashi University
Yayoi Tsutsui is a certified archivist by Academy of Certified Archivists and a registered archivist of the Japan Society for Archival Science. She is a part-time lecturer of Hitotsubashi University and a part time staff of National Institute of Japanese Literature. She is also a part-time student of Gakushuin University. She earned a Master of Arts in Archival Science degree from Gakushuin University, the first graduate school of Archival... Read More →
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Eliot Wilczek

Tufts University
Eliot Wilczek is the University Records Manager at Tufts University. He is also a doctoral student at the Graduate School of Library and Information Science at Simmons College. He has an MS in Library and Information Science and a MA in History, both from Simmons College. 
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Kam Woods

BitCurator, UNC Chapel Hill
Kam Woods is a Postdoctoral Research Associate in the School of Information and Library Science at the University of North Carolina at Chapel Hill. He is currently Technical Lead on the BitCurator project, and works with Dr. Cal Lee developing techniques and tools to assist in long-term archiving of born-digital data. Kam’s research focuses on long-term preservation of born-digital materials. He is interested in interdisciplinary approaches... Read More →
avatar for Sonia Yaco

Sonia Yaco

Assistant Professor, University of Illinois at Chicago
Sonia Yaco is an assistant professor at University Library at the University of Illinois at Chicago and the head of Special Collections and University Archives. She has a courtesy appointment in the Department of History. From 2007 to 2013, she was the Special Collections librarian and | university archivist at Old Dominion University in Norfolk, Virginia. She is the co-founder and Senior Advisor to the Desegregation of Virginia Education... Read More →
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Jane Zhang

Assistant Professor, Catholic University of America
Jane Zhang is an assistant professor at the Department of Library and Information Science, the Catholic University of America. She holds a PhD in Library and Information Studies with archival concentration from Simmons College, Boston, and a joint Master of Archival Studies and Library and Information Studies from the University of British Columbia, Canada. Her teaching and research areas cover records and recordkeeping, archival theory and... Read More →


Tuesday August 12, 2014 9:00am - 5:00pm
Washington 4 [Exhibition Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

9:00am

ARL/SAA Mosaic Leadership Symposium
The initial cohort of five Mosaic Program scholars participates in a full day of leadership development and conversation. The Mosaic Program is a joint project of the Association of Research Libraries and SAA that is funded by a three-year grant from the Institute of Museum and Library Services.

Tuesday August 12, 2014 9:00am - 5:00pm
Wilson AB [Mezzanine Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

9:00am

Arrangement and Description of Electronic Records Part I and II #1512 (Day 2 of 2) [DAS] [This course is FULL]
NOTE: This course will be held at an off site location. Please plan accordingly.

Fees:
Advance / Regular


SAA Members: $299 / $369
Employees of SAA Member Institutions: $339 / $409
Nonmembers: $399 / $459

Day One or Day Two (Due to technical constraints, if you intend to register for one-day, please call the SAA office to register.):

SAA Members: $199 / $269
Employees of SAA Member Institutions: $229 / $299
Nonmembers: $259 / $319

Course Description

On Day One: You’re introduced to processing strategies that are applicable to born-digital records, with an emphasis on basic concepts that archivists use to establish descriptive control over digital content. You’ll learn about standards and tools that can be used to implement an integrated processing strategy.  You’ll also participate in a set of instructor-led exercises that arrange and describe some electronic records in ways that maintain the integrity and authenticity of the digital records.  A laptop is required to participate in this course, and you must have the ability to install and use open-source software on that laptop.

 In the morning, you’ll review the unique processing challenges posed by electronic records before undertaking a detailed discussion about how standards, protocols, and best practices can help you address those challenges. In the afternoon session, you’ll explore the applicability of Describing Archives: A Content Standard (DACS) to digital records and manuscripts. The instructor will demonstrate the use of basic tools that implement descriptive standards and best practices, leading you in a processing exercise that results in the generation of an archival information packet for some relatively homogeneous records.  The day will conclude with a discussion of lessons learned and next steps to be taken in light of individual repository needs.

Upon completion of Day One you'll be able to:


  • List the major processing challenges posed by electronic records;

  • Suggest strategies to mitigate them;

  • Identify the elements of an integrated arrangement and description program for electronic materials;

  • Describe the major standards supporting the description of electronic materials; and

  • Identify basic tools that will help you to arrange and describe born-digital records.


 

Who should attend? Repository managers, archivists, practitioners, and anyone responsible for the arrangement and description of electronic records.


What should you know? Registrants should have basic knowledge about digital preservation strategies.  This course builds on others in the Digital Archives Specialist (DAS) Curriculum including Basic Electronic Records.

This course is one of the Foundational Courses in the Digital Archives Specialist (DAS) Curriculum and Certificate Program. If you intend to pursue the Certificate, you'll need to pass the examination for this course. 

The DAS Core Competencies addressed in this course are:

#1: Understand the nature of records in electronic form, including the functions of various storage media, the nature of system dependence, and the effect on integrity of records over time.

#3: Formulate strategies and tactics for appraising, describing, managing, organizing, and preserving digital archives.

#4: Integrate technologies, tools, software, and media within existing functions for appraising, capturing, preserving, and providing access to digital collections.

On Day Two: You’re introduced to advanced processing strategies that are applicable to born-digital and hybrid (i.e., mixed analog and digital) records, with an emphasis on hands-on work. We’ll use a variety of software tools to establish descriptive control over digital archives, focusing on arrangement and description at the collection and series levels.  The instructor will demonstrate specific techniques, and you’ll practice them on a set of sample records and/or materials supplied by your repository. A laptop is required to participate in this course, and you must have the ability to install and use open-source software on that laptop.

In the morning, we’ll review the functional requirements that must be met by a program to arrange and describe heterogeneous digital materials, focusing on the implications that the OAIS Reference Model and DACS have regarding archival processing workflows. Then we’ll use open-source tools to process digital records at the collection level.  In the afternoon session, we’ll undertake additional processing exercises, focusing on control at the series and file levels, resulting in the production of descriptive, structural, and preservation metadata that are stored in an archival information packet. We’ll conclude the course by discussing factors to be considered when selecting tools and developing processing services in light of repository needs, resources, and capabilities.

Upon completion of Day Two you'll be able to:


  • Use standards and tools that support an integrated processing workflow for digital materials;

  • Evaluate and use software to process electronic records in a way that preserves their identity, significant characteristics, evidential value, and utility; and

  • Make implementation decisions to develop a processing workflow that is suitable for your repository.


Who should attend? Repository managers, archivists, practitioners, and anyone responsible for the arrangement and description of electronic records.

What should you know?  Prerequisite: Students should have taken the course and/or passed the exam for Arrangement and Description, Part I.

This course is one of the Tactical and Strategic courses in the Digital Archives Specialist (DAS) Curriculum and Certificate Program.  If you intend to pursue the Certificate, you'll need to pass the examination for this course.

The DAS Core Competencies addressed in this course are:

#4: Integrate technologies, tools, software, and media within existing functions for appraising, capturing, preserving, and providing access to digital collections.

#5: Plan for the integration of new tools or successive generations of emerging technologies, software, and media.

#6: Curate, store, and retrieve original masters and access copies of digital archives.

These courses are designed to be taken separately or together. Choose the option that best me

Speakers
SM

Sam Meister

Digital Archivist, University of Montana
Sam Meister is a Digital Archivist and Assistant Professor in the Maureen and Mike Mansfield Library at The University of Montana-Missoula. He is also currently an instructor in the Society of American Archivist’s Digital Archives Specialist Certificate Program. He holds a Master of Library and Information Science degree from San Jose State University, where he completed a thesis on “Recordkeeping in Small Nonprofit Organizations”. He is... Read More →


Tuesday August 12, 2014 9:00am - 5:00pm
The Library of Congress 101 Independence Ave SE, Washington, DC 20540

9:00am

Cataloging the Universe of Visual Materials: From Prints and Photographs to Digital Files #1515 [This course is FULL]
Fees: Advance / Regular

SAA Members: $189 / $249
Employees of SAA Member Institutions: $219 / $279
Nonmembers: $249 / $299

Course Description

Visual materials present a unique cataloging challenge as a greater understanding of process, format, and interpretation is required. Get specialized instruction in the description and cataloging of still analog and digital images, including examples of prints and photographs, many of which are used as cartoons, posters, and other published works. Building on the information presented in the Photographs: Archival Principles and Practices workshop, you’ll be introduced to sources that are available to assist in the creation of records and how to define standards for descriptive and subject cataloging at the collection or item level. And you’ll have the chance to participate in extended discussions of descriptive metadata standards and how they are applied to all types of visual material.

Upon completion of this workshop you’ll be able to:


  • Identify visual material formats and briefly explain their historical or contextual significance;

  • Analyze or learn to read visual materials, both analog or digital, to create effective descriptions/metadata;

  • Perform basic cataloging of visual materials in an online catalog or database; and

  • Apply your metadata to a variety of schema, including, but not limited to, Dublin Core, Cataloging Cultural Objects (CCo), and Describing Archives: A Content Standard (DACS).


Who should attend? Archivist practitioners.

What should you know? Participants should have a basic understanding of archival principles. Some experience with arranging and describing/cataloging photographs would be helpful. There will be a modest list of readings to help attendees prepare for the workshop.

Attendance is limited to 35.

Speakers
RB

Robert Burton

Photograph Cataloger, Harvard University
JE

James Eason

Archivist for Pictorial Collections, University of California, Berkeley
avatar for Mary Alice Harper

Mary Alice Harper

Head, Photography & Art Cataloging, Harry Ransom Center
avatar for Miriam Meislik

Miriam Meislik

Media Curator, University of Pittsburgh


Tuesday August 12, 2014 9:00am - 5:00pm
Washington 1 [Exhibition Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

9:00am

Copyright Law for Archivists: A Risk Assessment Approach #1513 (Day 2 of 2) [This course is FULL]
Fees: Advance / Regular

SAA Members: $289 / $349
Employees of SAA Member Institutions: $329 / $389
Nonmembers: $379 / $429

Course Description

When is it safe to take a risk? When it comes to copyright, that’s a hard question to answer. There’s no doubt that copyright rules can sometimes be onerous for archivists. What do you do when even a moderate adherence to the provisions of copyright law seems to inhibit such basic archival work as preservation, reference service, and digitization for external access? Is it worth taking the risk that your decision might land your repository in court? Will your institution back you up if that happens?
William Maher, one of the profession's acknowledged experts, presents a workshop that combines a detailed look at copyright basics with a risk-management approach for archivists to use in assessing their own collections and institutional circumstances. He’ll show you where there can be room to maneuver by explaining the law’s sometimes complex facets and he’ll help you learn how to determine whether there are existing exceptions and limitations you can use. The ultimate goal is to enable archivists to fulfill their fundamental purposeachieving the widest possible use of their collections.

Upon completion of this workshop you’ll be able to:


  • Differentiate among key concepts (e.g., author, work, exclusive rights, fair use, library and archival exemptions, copyright term, ownership, and loopholes and liabilities);

  • Distinguish copyright from related laws;

  • Apply the tools learned to pursue your review of copyright law;

  • Communicate more effectively with donors, users, and institutional legal counsel about copyright; and

  • Determine your own risk level for planning digital projects.


 

Who should attend? Administrators, legal professionals, managers, practitioners, librarians, and museum professionals.

What should you know? Solid command of the English language, especially the ability to read and understand complex text, reference service methodology, and acquisition practices.

Attendance is limited to 35.

Speakers
WJ

William J. Maher

University Archivist and Professor, University of Illinois, Urbana-Champaign
| William Maher is University Archivist and Professor of Library Administration at the University of Illinois at Urbana-Champaign (UIUC). He was Assistant University Archivist at UIUC (1977-85 & 1985-95), and Program Officer at the U.S. National Endowment for the Humanities (1985-86). He was President (1997-88) and Treasurer (1991-94) of the Society of American Archivists; and President (1987-89) and Secretary-Treasurer (1981-85) of the... Read More →


Tuesday August 12, 2014 9:00am - 5:00pm
Washington 6 [Exhibition Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

9:00am

Planning New and Remodeled Archival Facilities #1514 (Day 2 of 2) [This course is FULL]
Fees: Advance / Regular

SAA Members: $289 / $349
Employees of SAA Member Institutions: $329 / $389
Nonmembers: $379 / $429

Course Description

This workshop introduces archivists to issues, standards and processes involved in planning a new or renovated facility. Using lectures, case studies and exercises, the instructor addresses working with architects and contractors, establishing facility requirements, exploring energy efficiency, differing approaches to new construction and renovation, selecting equipment, and moving archival collections.
Day Two will conclude with a tour of Archives I (the National Archives) that will reinforce what you’ve learned!

Upon completion of this workshop you’ll be able to:


  • Indicate a clear understanding of the design and building processes involved in creating new or remodeled facilities;

  • Describe the various roles of those involved in the design process and what the archivist must do to ensure that the final building design meets the needs of its collections, staff, and users;

  • Demonstrate an awareness of SAA facilities standards and other technical requirements needed for a successful archival facility; and

  • Communicate those needs to architects and engineers who are unfamiliar with those standards.


This course draws on and supplements Security in Archives and Manuscript Repositories and Management of Cultural Organizations.

 Who should attend? Archivist managers.

 What should you know? Knowledge and understanding of basic archival practices and how those relate to building spaces and needs.

Attendance is limited to 35.

Speakers
TW

Tom Wilsted

Archival Consultant, Wilsted Consulting


Tuesday August 12, 2014 9:00am - 5:00pm
Washington 3 [Exhibition Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

9:00am

Using Open-Source OCR Tools for Digitization Projects #1516 [This course is FULL]
NOTE: This course takes place at an off site location. Please plan accordingly.

Fees:
Advance / Regular


SAA Members: $189 / $249
Employees of SAA Member Institutions: $219 / $279
Nonmembers: $249 / $299

Course Description

Archivists, museum professionals, and individual scholars should not be intimidated by technological or financial concerns when considering an OCR project! Learn how to find and use freely available tools for implementing your own, successful OCR projects.

Does this scenario sound familiar? Your aim is to digitize source documents to preserve the text in another format and make page images available electronically. But then you find that the text is locked in that document and therefore isn’t available for indexing and searching until the page images have undergone an additional OCR process or a costly hand-transcription process. Your instructor (who draws on his experience as a member of the Initiative for Digital Humanities, Media, and Culture team that is working on a two-year, Mellon-funded grant to OCR 45 million pages of 15th- to 18th-century printed and digitized English documents) will demystify the OCR process so that you’re on your way to achieving your goal.

Upon completion of this workshop you’ll be able to:


  • Define the basic principles and vocabulary of OCR;

  • Select various open-source tools that are essential to the OCR process; and

  • Describe some of these tools and the Tesseract OCR engine based on hands-on use.


 

Who should attend? Archivist practitioners, archivist managers, digital curators, IT professionals, and librarians.

What should you know? Attendees should understand the basics of digitization of documents, metadata, and the organization of data. Attendees who bring their own page images will get a chance to begin OCR-ing them in the workshop.

Attendance is limited to 35.

Speakers
avatar for Matt Christy

Matt Christy

Associate Director for Technology and eResources, Baylor Health Sciences Library


Tuesday August 12, 2014 9:00am - 5:00pm
The Historical Society of Washington, D.C. 801 K St NW, Washington, DC 20001

9:00am

Repository Tours and Open Houses, On-Your-Own Explorations
Your DC-area colleagues represent some of the most diverse and interesting repositories in the country— many of which areoffering special behind-the-scenes access for ARCHIVES*RECORDS: Ensuring Access attendees on Tuesday, August 12, and Wednesday, August 13. Please check the conference website at http://www2.archivists.org/2014/washington/Repository-Tours for more information and updates provided by our dynamic Host Committee! (And be sure to check out the Host Committees blog at http://archivesdc2014.wordpress.com/.)

Tuesday August 12, 2014 9:00am - 5:00pm
Off Site TBA

9:30am

Lincoln Assassination Immersion Tour
Do you have your own conspiracy theory about the Lincoln assassination? Join the Military Archives Round Table as we study the original Lincoln documents at NARA, and then walk to Fords Theater and view other sites associated with the assassination. Registration is free and open to all SAA members but limited to 15 people. As of June 30, this tour is full. Contact Mike Miller at joseph.m.miller1@usmc.mil with questions. (National Archives, Research Entrance, 700 Pennsylvania Ave., NW. See http://www.archives.gov/dc-metor/washington/ for directions.)

Tuesday August 12, 2014 9:30am - 4:00pm
National Archives, Research Entrance 700 Pennsylvania Ave., NW.

12:00pm

NAGARA Board of Directors Meeting
Tuesday August 12, 2014 12:00pm - 6:00pm
Suite 8222 [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

1:00pm

SAA Membership Committee Meeting
Tuesday August 12, 2014 1:00pm - 3:00pm
Suite 8224 [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

1:00pm

CoSA Program for Electronic Records Training, Tools, and Standards (PERTTS) Workshop (Part 1 of 2)
With funding from NHPRC, PERTTS is amassing content for a new online portal that will debut this year. The workshop orients participants to the portal and addresses related electronic records management issues. Open to State and Territory Archivists and their staffs.

Tuesday August 12, 2014 1:00pm - 5:00pm
Washington 2 [Exhibition Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

1:00pm

SAA Committee on Ethics and Professional Conduct Meeting
Tuesday August 12, 2014 1:00pm - 5:00pm
Suite 8222 [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

1:00pm

SAA Standards Committee Meeting
Tuesday August 12, 2014 1:00pm - 5:00pm
Virginia C [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

3:00pm

SAA Diversity Committee Meeting
Tuesday August 12, 2014 3:00pm - 5:00pm
Suite 8228 [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

3:00pm

SAA Finance Committee Meeting
Tuesday August 12, 2014 3:00pm - 5:00pm
Suite 8229 [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

6:00pm

 
Wednesday, August 13
 

6:00am

General Information
The information presented and the opinions expressed at ARCHIVES*RECORDS 2014 sessions and events are not necessarily endorsed by the Council of State Archivists, the National Association of Government Archives and Records Administrators, the Society of American Archivists, or the 2014 Program or Host committees.

Special Needs
If you have any special needs in order to participate fully in the conference, please notify a staff member at the Onsite Registration Desk.

The Host Committee: At Your Service!
Your Washington, DC-area colleagues have joined forces to staff the Advance Registration Desk – and provide you with the informationyou need to enhance your conference experience with repository tours (on Tuesday and Wednesday, see below), restaurant advice, ideas for on-your-own adventures, and tips on navigating the cityand its surrounding areas. Tap into the Host Committee’s great ideas and updates at http://archivesdc2014.wordpress.com/.

MP3Audio Recordings
Extend your learning even after the conference ends! Most education sessions are being audio-recorded, and MP3 recordings may be ordered during and after the meeting. Please purchase online at http://www2.archivists.org/2014/program/recordings

Need a Place to Meet?
The conference hotel is full of wonderful spaces in which to meet – both inside and outside. But just in case your small group would like a slightly more “formal” space, we’ve set aside an ad hoc room set with round tables that you’re welcome to share. Please be courteous of others. Thursday, 8:00 am – 11:00 am and 2:00 pm – 7:00 pm; Friday and Saturday, 8:00 am – 7:00 pm (Balcony B)

Information Tables
Stop by these information tables in the Registration Area to learn about your colleagues’ initiatives:


  • Academy of Certified Archivists

  • Archives Leadership Institute 2013-2015

  • Council of State Archivists

  • National Association of Government Archivesand Records Administrators

  • Journal of Contemporary Archival Studies

  • SAA Committee on Public Awareness

  • SAA Preservation Section

  • Mid-Atlantic Regional Archives Conference (MARAC)



“Office Hours” in the Exhibit Hall

ARCHIVES*RECORDS 2014
is a great place tomeet and greet – and CoSA, NAGARA, and SAA aredelighted to offer representatives from our own andrelated organizations an opportunity to answer yourquestions and hear your ideas. See page 59 for theOffice Hours schedule and location in the ExhibitHall. (Exhibit Hall A)

New this year – the “Funders Corner” in the Networking Café!

Drop by the Networking Café during the annual meeting to visit with program officers from CLIR, IMLS, NEH, and NHPRC.  Share ideas about projects and get some details on relevant funding programs.  If a representative isn’t there when you come by, grab some literature and leave a note requesting a follow up communication.  See how you can turn your inspirations into activities!


Wednesday August 13, 2014 6:00am - 11:30pm
Marriott Wardman Park 2660 Woodley Road NW, Washington, DC 20008

6:00am

In Case of Emergency
Dial 11 – the Marriott’s internal emergency number – from any house phone. Provide the location of your emergency.

Dial 11 before calling 911 so that the hotel is aware of the emergency and can dispatch appropriate personnel.

Wednesday August 13, 2014 6:00am - 11:30pm
Marriott Wardman Park 2660 Woodley Road NW, Washington, DC 20008

6:00am

SAA Code of Conduct*
SAA does not tolerate harassment in any form. In keeping with the core principles stated in its Code of Ethics for Archivists** and Equal Opportunity/Non-Discrimination Policy, the Society of American Archivists is committed to providing a harassment-free environment for its members and others who participate in its conferences, events, meetings, formal mentoring relationships, and online spaces, regardless of age, color, creed, disability, family relationship, gender identity/expression, individual life style, marital status, national origin, physical appearance, race, religion, sex, sexual orientation, or veteran status.

Harassment may include abusive verbal comments and/or discriminatory images in public spaces, deliberate intimidation, stalking, harassing photography or recording, sustained disruption of talks or other events, inappropriate physical contact, and unwelcome sexual attention.

Conference, event, meeting, and online participants who are asked to stop any harassing behavior are expected to comply immediately. Those who violate these rules may be expelled from the conference, event, or meeting at the discretion of the SAA Executive Director or organizers or may be denied access to the online space at the discretion of the administrator or the SAA Executive Director. Persons who have been expelled or denied access may appeal to the SAA Executive Committee.

If you feel that you are in immediate danger at any time during an SAA Annual Meeting or event, contact law enforcement (by dialing 911) or the facility front desk without delay. If you are not in immediate danger but feel that you are being harassed or that someone else is being harassed, or if you have other concerns, please contact the SAA Executive Director immediately.

At the SAA Annual Meeting: Go to the Onsite Registration Desk and ask the SAA staff member there to contact the Executive Director. You may be asked for a cell phone number at which the Executive Director can reach you.

At Other SAA Events/Meetings: Discuss your concerns with the presiding officer or instructor and/or contact the SAA Executive Director at 866-722-7858 or nbeaumont@archivists.org.

In SAA Online Spaces: Contact the administrator or the SAA Executive Director.

Content presented at SAA conferences or meetings or online may at times deal with sensitive subject matter, ranging from visually sensitive historical material (such as images related to acts of genocide) to sexually explicit language or images (such as in archival letters, nude photographs, or film or audiorecordings). This policy is not intended to constrain scholarly or professional presentation, discourse, or debate, as long as these exchanges are conducted in a respectful manner.
---------------------------------------------------------------------------------------
* This policy is based on US OpenGLAM Friendly Space Policy (https://meta.wikimedia.org/wiki/US_OpenGLAM_Launch/Friendly_space_policy), which in turn is based on the Geek Feminism Wiki sample policy (http://geekfeminism.wikia.com/wiki/Conference_anti-harassment_policy).

** See particularly “Archivists cooperate and collaborate with other archivists, and respect them and their institutions’ missions and collecting policies. In their professional relationships with donors, records creators, users, and colleagues, archivists are honest, fair, collegial, and equitable.”


Adopted by the SAA Council on July 23, 2014.

Wednesday August 13, 2014 6:00am - 11:30pm
Marriott Wardman Park 2660 Woodley Road NW, Washington, DC 20008

8:00am

SAA Committee on Education Meeting
Wednesday August 13, 2014 8:00am - 10:00am
Balcony A [Mezzanine Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

8:00am

CoSA Program for Electronic Records Training, Tools, and Standards (PERTTS) Workshop (Part 2 of 2)
With funding from NHPRC, PERTTS is amassing content for a new online portal that will debut this year. The workshop orients participants to the portal and addresses related electronic records management issues. Open to State and Territory Archivists and their staffs. For more information, contact CoSA Executive Director Anne Ackerson at awackerson@statearchivists.org.

Wednesday August 13, 2014 8:00am - 12:00pm
Washington 2 [Exhibition Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

8:00am

NAGARA Board of Directors Meeting
Wednesday August 13, 2014 8:00am - 12:00pm
Virginia B [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

8:00am

SAA Museum Archives Section Standards and Best Practices Working Group Symposium

The Museum Archives Section Standards and Best Practices Working Group is holding a half-day symposium on museum archives and electronic records at this year’s SAA Annual Meeting. The symposium will feature three case studies, five lightning round speakers, discussion, and plenty of time for questions.

Please join us! No registration separate from SAA conference registration is required.

8:00am - 8:15am: Introduction

Rachel Chatalbash, Yale Center for British Art

8:15am-9:45am: Case Studies

Susan Hernandez, Cleveland Museum of Art
Nancy Enneking, Getty Research Institute
Abby Adams, Hagley Museum and Library

9:45am-10:00am: Break

10:00am-11:00am: Lightning Round. Susan Anderson, Chair

Shannon Morelli, The Frick Collection and Frick Art Reference Library
Francine Snyder, Solomon R. Guggenheim Museum
Emily Perkins, Museum of Fine Arts, Houston
Carey Stumm, New York Transit Museum
Brian Wilson, The Henry Ford

11:00am-11:45am: Discussion Led by Museum Archives Section Standards and Best Practices Working Group Members

Ryan Evans, CCS Bard/Hessel Museum

Holly Deakyne, Getty Research Institute

11:45am-12:00pm: Next Steps

Questions? Please email Working Group Co-Chairs Rachel Chatalbash (rachel.chatalbash@yale.edu) or Susan Hernandez (shernandez@clevelandart.org)


Wednesday August 13, 2014 8:00am - 12:00pm
Washington 1 [Exhibition Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

8:00am

SAA Publications Board Meeting
Wednesday August 13, 2014 8:00am - 12:00pm
Suite 8209 [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

8:00am

SAA Standards Technical Subcommittee: TS-AFG Meeting
Open to members 10:00 AM - Noon.

Wednesday August 13, 2014 8:00am - 12:00pm
Virginia A [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

8:00am

SAA Standards Technical Subcommittees: TS-EAC, TS-EAD, SDT-DRT Joint Meeting
Wednesday August 13, 2014 8:00am - 12:00pm
Balcony B [Mezzanine Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

8:00am

Bookstore Open
Monumental deals are yours at the SAA Bookstore! Browse nearly 75 titles, including the latest:Conceptualizing 21st-Century Archives and Through the Archival Looking Glass: A Reader on Diversity and Inclusion. Or stop by to chat about an idea you have for a book, module, journal article, case study, perspective, or newsletter piece with Publications Editor Chris Prom, The American ArchivistEditor Greg Hunter, Director of Publishing Teresa Brinati, and Archival Outlook Coordinator Anne Hartman. 

Wednesday, August 13, 8:00 am - 6:00 pm 
Thursday, August 14, 7:00 am - 5:30 pm 
Friday, August 15, 7:00 am - 6:00 pm 
Saturday, August 16, 7:00 am - 9:00 am

 

Wednesday August 13, 2014 8:00am - 6:00pm
Maryland BC [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

8:00am

Networking Café Open
The Networking Café brings together activities to help attendees get connectedand get ahead professionally. Wondering about your career options oropportunities for postgraduate study? Want to learn more about SAA’s MentoringProgram? Meet with Funders? Recharge your cell phone or tabletbetween sessions? The Networking Café is the place to go!

Wednesday, August 13, 8:00 - 6:00 pm
Thursday, August 14, 7:00 am - 5:30 pm
Friday, August 15, 7:00 am - 6:00 pm
Saturday, August 16, 7:00 am - 10:00 am

Career Center
Hosted by SAA's Membership Committee, the Career Center provides services and opportunities for job seekers and employers.

Wednesday, August 13, Noon - 6:00 pm
Thursday, August 14, 8:00 am - 5:30 pm
Friday, August 15, 8:00 am - 6:00 pm
Saturday, August 16, 8:00 am - 10:00 am

For Job Seekers:

  • Post your résumé for prospective employers to see at the meeting.

  • Review job announcements and meet with employers.

  • Get help polishing your résumé and/or consult with volunteer career advisors. (Attendees were invited to schedule an appointment in advance for consultation with an advisor. Please see the Career Development Subcommittee website for more information: http://www2.archivists.org/groups/career-development-subcommittee. The deadlinewas July 18.)

For Employers:

  • Post your position announcement(s). Place your announcement(s) on file in the Career Center and expand your applicant pool.

  • Meet job seekers and potential employees. Employers who participate in the Career Center will have the chance to meet and speak with job seekers in an informal and relaxed setting.

Archival Education, “Funders’ Corner,” and More
Information tables are available within the Networking Café for graduate archival education programs, funders, and allied organizations to distribute program literature and have representatives answer questions one on one. Take this opportunity to make connections in a conversational setting.

New this year – the “Funders Corner” in the Networking Café!

Drop by the Networking Café during the annual meeting to visit with program officers from CLIR, IMLS, NEH, and NHPRC.  Share ideas about projects and get some details on relevant funding programs.  If a representative isn’t there when you come by, grab some literature and leave a note requesting a follow up communication.  See how you can turn your inspirations into activities!


Mentoring Program Meet-and-Greet
Are you seeking guidance on your professional development? Do you wantto share your knowledge and experience with a fresh young talent? Stop by the Networking Café and learn about how SAA’s dynamic Mentoring Program can help you make the right connections. And if you’re already partof the Program, this is a great opportunity to meet your mentor or protégé inperson! (Thursday, 9:30 am – 10:00 am)

Charging Stations
Recharge your cell phone or tablet between sessions! (Power strips will be available for use. Bring your own charger.)

Wednesday August 13, 2014 8:00am - 6:00pm
Maryland BC [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

8:00am

Registration Open
Registration packets may be picked up onsite at the Registration Desk in the Marriott Wardman Park. Packets include a name badge and an Onsite Program that lists times, locations, and descriptions of all education sessions and events. Onsite registrants should register at the Registration Desk. A name badge is required for admission to all sessions and events.

Tuesday, August 12, 8:00 am - 4:00 pm
Wednesday, August 13, 8:00 am - 6:00 pm
Thursday, August 14, 7:00 am - 5:30 pm
Friday, August 15, 7:00 am - 6:00 pm
Saturday, August 16, 7:00 am - 10:00 am

Please Note: Two types of badge holders are being offered at the conference. Do not use a magnetic badge holder if you have a pacemaker or must avoid magnets for any reason.


Wednesday August 13, 2014 8:00am - 6:00pm
Conference Registration Foyer [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

8:00am

WiFi Information
NETWORK: Marriott_CONFERENCE
PASSWORD: SAA2014

Wednesday August 13, 2014 8:00am - 11:30pm
Marriott Wardman Park 2660 Woodley Road NW, Washington, DC 20008

8:30am

Academy of Certified Archivists Certification Examination
Please see the ACA website for further information.

Wednesday August 13, 2014 8:30am - 12:30pm
Suite 8216 [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

8:30am

SAA Digital Archives Specialist [DAS] Certificate Comprehensive Exam

Wednesday August 13, 2014 8:30am - 12:30pm
Washington 3 [Exhibition Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

9:00am

ALA / SAA / AAM Joint Committee on Archives, Libraries, and Museums Meeting (CALM)
Wednesday August 13, 2014 9:00am - 12:00pm
Suite 8212 [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

9:00am

SAA Committee on Advocacy and Public Policy
Wednesday August 13, 2014 9:00am - 12:00pm
Suite 8229 [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

9:00am

SAA Cultural Heritage Working Group Meeting
Wednesday August 13, 2014 9:00am - 12:00pm
Suite 8224 [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

9:00am

SAA Intellectual Property Working Group Meeting
Wednesday August 13, 2014 9:00am - 12:00pm
Suite 8219 [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

9:00am

Academy of Certified Archivists Board of Regents
Wednesday August 13, 2014 9:00am - 5:00pm
Suite 8216 [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

9:00am

Repository Tours and Open Houses, On-Your-Own Explorations
Your DC-area colleagues represent some of the most diverse and interesting repositories in the country— many of which are offering special behind-the-scenes access for ARCHIVES*RECORDS: Ensuring Access attendees on Tuesday, August 12, and Wednesday, August 13. Please check the conference website at http://www2.archivists.org/2014/washington/Repository-Tours for more information and updates provided by our dynamic Host Committee! (And be sure to check out the Host Committees blog at http://archivesdc2014.wordpress.com/.)

Wednesday August 13, 2014 9:00am - 5:00pm
Off Site TBA

9:30am

SAA Congressional Papers Roundtable Pre-Conference Program
The CPR’s pre-conference program will take place off site and include presentations and discussions on the topics of electronic records and oral history projects. Program information is available on the CPR website at http://www2.archivists.org/groups/congressional-papers-roundtable. (See Friday, August 15, 4:00 pm – 5:30 pm, for information about CPR’s business meeting in the conference hotel.)

Wednesday August 13, 2014 9:30am - 4:00pm
US Capitol Visitor Center First St SE, Washington, DC

10:00am

SAA Standards Technical Subcommittee: TS-DACS Meeting
Wednesday August 13, 2014 10:00am - 12:00pm
Washington 6 [Exhibition Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

10:00am

SAA Committee on Education and DAS Faculty Training
Wednesday August 13, 2014 10:00am - 1:00pm
Balcony A [Mezzanine Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

10:30am

SAA Leadership Orientation and Forum
Each year, all SAA component group leaders are invited to attend an interactive forum that connects experienced leaders with new ones in an effort to help you gain an understanding of your roles and responsibilities as the leader of a section, roundtable, board, committee, task force, or working group and to enhance your effectiveness!
To view the information presented at the Leadership Orientation and Forum: http://www2.archivists.org/governance/leaderresources.
Attendance by all SAA component group leaders is strongly encouraged. Consider continuing your conversation over lunch with one or more colleagues!

Wednesday August 13, 2014 10:30am - 12:00pm
Washington 4 [Exhibition Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

12:00pm

CoSA Work Session (CoSA Members Only)
Limited Capacity seats available

During CoSA’s annual Work Session, CoSA members discuss issues of current interest and hear reports on the progress of programming, funding, legislation, and other initiatives. Lunch sponsored by Ancestry.com. (Lunch is complimentary for up to two representatives from each state/territory; the nominal lunch fee for additional representatives is $15 each. Pre-registrationis required.)

Wednesday August 13, 2014 12:00pm - 5:00pm
Delaware A [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

12:00pm

Career Center Open
Hosted by SAA's Membership Committee, the Career Center provides services and opportunities for job seekers and employers.

Wednesday, August 13, Noon - 6:00 pm
Thursday, August 14, 8:00 am - 5:30 pm
Friday, August 15, 8:00 am - 6:00 pm
Saturday, August 16, 8:00 am - 10:00 am


For Job Seekers:


  • Post your résumé for prospective employers to see at the meeting.

  • Review job announcements and meet with employers.

  • Get help polishing your résumé and/or consult with volunteer career advisors. (Attendees are invited to schedule an appointment in advance for consultation with an advisor. Please see the Career Development Subcommittee website for more information: http://www2.archivists.org/groups/career-development-subcommittee. The deadline is July 18.)


For Employers:


  • Post your position announcement(s). Place your announcement(s) on file in the Career Center and expand your applicant pool.

  • Meet job seekers and potential employees. Employers who participate in the Career Center will have the chance to meet and speak with job seekers in an informal and relaxed setting.


Wednesday August 13, 2014 12:00pm - 6:00pm
Maryland A [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

12:30pm

SAA Membership Committee: Career Development Subcommittee Meeting
Wednesday August 13, 2014 12:30pm - 1:30pm
Suite 8209 [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

12:30pm

SAA Membership Committee: Mentoring Subcommittee Meeting
Wednesday August 13, 2014 12:30pm - 1:30pm
Suite 8219 [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

1:00pm

2014 Program Committee Meeting (CoSA/NAGARA/SAA)
Wednesday August 13, 2014 1:00pm - 2:00pm
Suite 8212 [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

1:00pm

Regional Archival Associations Consortium Meeting
The Regional Archival Associations Consortium (RAAC) was formally established in 2013. Representatives from the regionals meet to discuss the groups progress and its first initiatives related to advocacy, disaster planning, public awareness, and education. Plans for carrying out RAACs three-year plan as submitted to SAA in July 2014 also are discussed. See http://bit.ly/1ih5YG2 formore information.

Wednesday August 13, 2014 1:00pm - 2:30pm
Virginia A [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

1:00pm

SAA Business Archives Section Colloquium
Join the SAA Business Archives Section for in-depth presentations and discussion of topics pertinent to business archivists. You need not be a business archivist to attend. For more details, see the Sections website, http://www2.archivists.org/groups/business-archives-section.

Wednesday August 13, 2014 1:00pm - 5:00pm
Wilson A [Mezzanine Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

1:00pm

The American Archivist Editorial Board Meeting
Wednesday August 13, 2014 1:00pm - 5:00pm
Suite 8222 [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

1:30pm

SAA Membership Committee: Key Contacts Subcommittee Meeting
Wednesday August 13, 2014 1:30pm - 2:30pm
Suite 8219 [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

2:00pm

2015 Program Committee Meeting (SAA)
Wednesday August 13, 2014 2:00pm - 3:00pm
Suite 8212 [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

2:00pm

SAA Awards Committee Meeting
Wednesday August 13, 2014 2:00pm - 3:30pm
Washington 5 [Exhibition Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

3:00pm

SAA-ACRL/RBMS Joint Task Forces
Wednesday August 13, 2014 3:00pm - 5:00pm
Suite 8228 [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

3:30pm

SAA Architectural Records Roundtable
Architectural Records Roundtable provides a forum for discussing issues related to the access to and care of architectural materials. This year's meeting is devoted to digital related issues, including an update from our CAD/BIM Task Force and an incubator session on best practices for born-digital design records (see our website for more details).

Wednesday August 13, 2014 3:30pm - 5:00pm
Balcony A [Mezzanine Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

3:30pm

SAA Archival Educators Roundtable
In addition to our business meeting, several schools will present on their digital curation programs.

Wednesday August 13, 2014 3:30pm - 5:00pm
Balcony B [Mezzanine Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

3:30pm

SAA Archivists and Archives of Color Roundtable
Join us for the AAC business meeting to discuss roundtable activities, hear committee reports, and meet the 2014-2015 leadership as well as the Pinkett and Mosaic award winners.

Wednesday August 13, 2014 3:30pm - 5:00pm
Virginia A [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

3:30pm

SAA Archivists’ Toolkit™ / Archon™ Roundtable
ATART provides a forum for those interested in archival collection management tools to exchange knowledge and expertise. Come and join the discussion about the latest initiatives of the roundtable, the roundtable survey data, and plans for the coming year.

Wednesday August 13, 2014 3:30pm - 5:00pm
Washington 4 [Exhibition Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

3:30pm

SAA Human Rights Archives Roundtable
The Roundtable meeting will include panelists Barbara Lewis from the University of South Florida who will make a presentation on the USF Holocaust and Genocide Studies Oral History Project. Her presentation will be followed by a discussion with Max Rameau, a housing rights activist residing in Washington, D.C.

Wednesday August 13, 2014 3:30pm - 5:00pm
Virginia B [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

3:30pm

SAA International Archival Affairs Roundtable
If you're interested in the role of our profession internationally and what your colleagues are doing around the world,then this is the place to be! This meeting will have an open format that encourages networking and the sharing of news about current projects and a variety of issues.

Wednesday August 13, 2014 3:30pm - 5:00pm
Washington 1 [Exhibition Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

3:30pm

SAA Recorded Sound Roundtable
The Recorded Sound Roundtable is open to anyone interested in the preservation and management of audio collections. The Roundtable serves as a forum for discussing archival issues related to management, preservation, and use of audio resources in archives and other cultural heritage repositories.

Wednesday August 13, 2014 3:30pm - 5:00pm
Washington 2 [Exhibition Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

3:30pm

SAA Research Libraries Roundtable
RLRT promotes discussion and collaboration on initiatives and research projects that affect archivists working in a research library context. Join us for a program about Unhidden Collections as we look at the work research libraries are doing in this area. Panelists discuss such aspects as hidden born-digital collections, mass digitization, linked data, EAD aggregation/integrated discovery interfaces, and more.

Wednesday August 13, 2014 3:30pm - 5:00pm
Washington 3 [Exhibition Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

3:30pm

SAA Security Roundtable
The Roundtable meeting includes a forum for discussion of current security issues facing cultural heritage institutions through open discussion, review of current events, and speakers from various institutions. This year's meeting will also focus on the results of our member survey and identification of projects to implement in 2015.

Wednesday August 13, 2014 3:30pm - 5:00pm
Virginia C [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

3:30pm

SAA Web Archiving Roundtable
Anyone interested in web archiving is encouraged to attend this meeting. The program will highlight web archiving tools and include a discussion of enhancing institutional practices and national standards.

Wednesday August 13, 2014 3:30pm - 5:00pm
Washington 5 [Exhibition Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

3:30pm

SAA Women Archivists Roundtable
Join us for a workshop on professional development! We will further explore the themes discussed over the past year in our live-tweet sessions and "three questions" posts on our blog, including writing and publishing, presenting, and obtaining support (monetary and collegial). After the workshop, we will host our annual business meeting.

Wednesday August 13, 2014 3:30pm - 5:00pm
Washington 6 [Exhibition Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

5:15pm

SAA Archival History Roundtable
AHRT promotes interest in the profession's own past and suggests ways of studying its history. Please join us for a brief business meeting, including a discussion of what members would like to see for future roundtable activities, followed by an archival history-focused panel presentation (exact subject TBA). All are welcome.

Wednesday August 13, 2014 5:15pm - 7:15pm
Balcony A [Mezzanine Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

5:15pm

SAA Archives Management Roundtable
All who are interested in the management of archives should attend this meeting. Our program will focus on how to be successful at advocating for the archives, both internally and externally. Join the discussion and the business meeting that follows. We look forward to seeing you there!

Wednesday August 13, 2014 5:15pm - 7:15pm
Washington 5 [Exhibition Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

5:15pm

SAA Encoded Archival Description Roundtable
This year's program will focus primarily on the changes that come with EAD3, presented for both technical and non-technical archivists. Come learn about EAD3, including what it is, how it affects discovery, and why you should (or should not) consider moving to or implementing EAD3.

Wednesday August 13, 2014 5:15pm - 7:15pm
Washington 1 [Exhibition Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

5:15pm

SAA Local Government Records Roundtable
Please join us to discuss topics of interest to local government records as well as address items of roundtable business. Our invited speakers will be from the District of Columbia Archives: William Branch, Archivist, and Clarence Davis, Public Records Administrator and Historian for the District of Columbia. Find the Archives here: http://os.dc.gov/service/research-and-resources.

Wednesday August 13, 2014 5:15pm - 7:15pm
Virginia A [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

5:15pm

SAA Lone Arrangers Roundtable
Are you an archivist working alone or with limited resources? Are you new to the Archives field? Join the Lone Arrangers and SNAP roundtables for a chance to meet your fellow archivists face to face! The annual business meeting follows panels and open discussion on the topics of archival consultation and internships, including mentoring. Following the meeting we will move the discussion to a local establishment for drinks.

Wednesday August 13, 2014 5:15pm - 7:15pm
Washington 4 [Exhibition Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

5:15pm

SAA Metadata and Digital Object Roundtable
MDOR promotes discussion about access, management, and preservation of digital archival objects and their metadata. This year the MDOR membership selected our meeting format and themes. Come join us for two sets of terrific lightning talks on metadata enhancement and project and workflow management. See you there!

Wednesday August 13, 2014 5:15pm - 7:15pm
Washington 3 [Exhibition Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

5:15pm

SAA Military Archives Roundtable
Please join the Military Archivists for our annual business meeting. We will have presentations by the NARA Archival Recovery Team on physical security and by the American WWII Orphans Network concerning the complications of legacy collections. Anyone interested in these common archives issues is invited to attend.

Wednesday August 13, 2014 5:15pm - 7:15pm
Balcony B [Mezzanine Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

5:15pm

SAA Performing Arts Roundtable
The PAR meeting is open to archivists who work with or have an interest in performing arts materials. Please join us for presentations by several speakers on the subject of punk rock and other performance art ephemera.

Wednesday August 13, 2014 5:15pm - 7:15pm
Virginia C [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

5:15pm

SAA Students and New Archives Professionals Roundtable
Are you an archivist working alone or with limited resources? Are you new to the Archives field? Join the Lone Arrangers and SNAP roundtables for a chance to meet your fellow archivists face to face! The annual business meeting follows panels and open discussion on the topics of archival consultation and internships, including mentoring. Following the meeting we will move the discussion to a local establishment for drinks.

Wednesday August 13, 2014 5:15pm - 7:15pm
Washington 4 [Exhibition Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

5:15pm

SAA Visual Materials Cataloging and Access Roundtable
Join us for a presentation on the recently published Descriptive Cataloging of Rare Materials (Graphics). Speakers Erin Blake (editor), Helena Zinkham and Mary Mundy (co-editors) from LC's Prints and Photographs Division, and James Eason (UC Berkeley) present a "live cataloging demo" direct from their guidelines and instructions for descriptive cataloging of graphic materials other than maps.

Wednesday August 13, 2014 5:15pm - 7:15pm
Washington 6 [Exhibition Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

5:15pm

SAA Women’s Collections Roundtable
Join us for a discussion of the challenges and opportunities of ensuring access to women's collections. We will be joined by Heather Slania, Director of Library and Research at the National Museum for Women in the Arts in DC, who will discuss her position and her efforts to archive the "contemporary art web." After the discussion we will host our annual business meeting.

Wednesday August 13, 2014 5:15pm - 7:15pm
Virginia B [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

5:15pm

Digital Preservation Open Forum for State Archives and Libraries
Join Preservica in an open forum with CoSA and SERI (State Electronic Records Initiative) where we share some of the latest innovations in Preservica, and together explore the digital preservation priorities and needs for state archives and libraries. (Sponsored by Silver Sponsor Preservica.)

Wednesday August 13, 2014 5:15pm - 7:15pm
Washington 2 [Exhibition Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

7:30pm

SAA New Member / First-Timer Orientation
All attendees are welcome to join representatives of SAA's Membership Committee, Key Contact Program, Council, and staff for a casual conversation about how to make the most of your time at the conference. Refreshments will be served and a cash bar will be available.

Wednesday August 13, 2014 7:30pm - 8:45pm
Marriott Salon 1 [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008
 
Thursday, August 14
 

TBA

General Information
The information presented and the opinions expressed at ARCHIVES*RECORDS 2014 sessions and events are not necessarily endorsed by the Council of State Archivists, the National Association of Government Archives and Records Administrators, the Society of American Archivists, or the 2014 Program or Host committees.

Special Needs
If you have any special needs in order to participate fully in the conference, please notify a staff member at the Onsite Registration Desk.

The Host Committee: At Your Service!
Your Washington, DC-area colleagues have joined forces to staff the Advance Registration Desk – and provide you with the informationyou need to enhance your conference experience with repository tours (on Tuesday and Wednesday, see below), restaurant advice, ideas for on-your-own adventures, and tips on navigating the cityand its surrounding areas. Tap into the Host Committee’s great ideas and updates at http://archivesdc2014.wordpress.com/.

MP3Audio Recordings
Extend your learning even after the conference ends! Most education sessions are being audio-recorded, and MP3 recordings may be ordered during and after the meeting. Please purchase online at http://www2.archivists.org/2014/program/recordings

Need a Place to Meet?
The conference hotel is full of wonderful spaces in which to meet – both inside and outside. But just in case your small group would like a slightly more “formal” space, we’ve set aside an ad hoc room set with round tables that you’re welcome to share. Please be courteous of others. Thursday, 8:00 am – 11:00 am and 2:00 pm – 7:00 pm; Friday and Saturday, 8:00 am – 7:00 pm

Information Tables
Stop by these information tables in the Registration Area to learn about your colleagues’ initiatives:


  • Academy of Certified Archivists

  • Archives Leadership Institute 2013-2015

  • Council of State Archivists

  • National Association of Government Archivesand Records Administrators

  • Journal of Contemporary Archival Studies

  • SAA Committee on Public Awareness

  • SAA Preservation Section

  • Mid-Atlantic Regional Archives Conference (MARAC)



“Office Hours” in the Exhibit Hall

ARCHIVES*RECORDS 2014
is a great place tomeet and greet – and CoSA, NAGARA, and SAA aredelighted to offer representatives from our own andrelated organizations an opportunity to answer yourquestions and hear your ideas. See page 59 for theOffice Hours schedule and location in the ExhibitHall. (Exhibit Hall A)

New this year – the “Funders Corner” in the Networking Café!

Drop by the Networking Café during the annual meeting to visit with program officers from CLIR, IMLS, NEH, and NHPRC.  Share ideas about projects and get some details on relevant funding programs.  If a representative isn’t there when you come by, grab some literature and leave a note requesting a follow up communication.  See how you can turn your inspirations into activities!


Thursday August 14, 2014 TBA
Marriott Wardman Park 2660 Woodley Road NW, Washington, DC 20008

TBA

In Case of Emergency
Dial 11 – the Marriott’s internal emergency number – from any house phone. Provide the location of your emergency.

Dial 11 before calling 911 so that the hotel is aware of the emergency and can dispatch appropriate personnel.

Thursday August 14, 2014 TBA
Marriott Wardman Park 2660 Woodley Road NW, Washington, DC 20008

TBA

SAA Code of Conduct*
SAA does not tolerate harassment in any form. In keeping with the core principles stated in its Code of Ethics for Archivists** and Equal Opportunity/Non-Discrimination Policy, the Society of American Archivists is committed to providing a harassment-free environment for its members and others who participate in its conferences, events, meetings, formal mentoring relationships, and online spaces, regardless of age, color, creed, disability, family relationship, gender identity/expression, individual life style, marital status, national origin, physical appearance, race, religion, sex, sexual orientation, or veteran status.

Harassment may include abusive verbal comments and/or discriminatory images in public spaces, deliberate intimidation, stalking, harassing photography or recording, sustained disruption of talks or other events, inappropriate physical contact, and unwelcome sexual attention.

Conference, event, meeting, and online participants who are asked to stop any harassing behavior are expected to comply immediately. Those who violate these rules may be expelled from the conference, event, or meeting at the discretion of the SAA Executive Director or organizers or may be denied access to the online space at the discretion of the administrator or the SAA Executive Director. Persons who have been expelled or denied access may appeal to the SAA Executive Committee.

If you feel that you are in immediate danger at any time during an SAA Annual Meeting or event, contact law enforcement (by dialing 911) or the facility front desk without delay. If you are not in immediate danger but feel that you are being harassed or that someone else is being harassed, or if you have other concerns, please contact the SAA Executive Director immediately.

At the SAA Annual Meeting: Go to the Onsite Registration Desk and ask the SAA staff member there to contact the Executive Director. You may be asked for a cell phone number at which the Executive Director can reach you.

At Other SAA Events/Meetings: Discuss your concerns with the presiding officer or instructor and/or contact the SAA Executive Director at 866-722-7858 or nbeaumont@archivists.org.

In SAA Online Spaces: Contact the administrator or the SAA Executive Director.

Content presented at SAA conferences or meetings or online may at times deal with sensitive subject matter, ranging from visually sensitive historical material (such as images related to acts of genocide) to sexually explicit language or images (such as in archival letters, nude photographs, or film or audiorecordings). This policy is not intended to constrain scholarly or professional presentation, discourse, or debate, as long as these exchanges are conducted in a respectful manner.
---------------------------------------------------------------------------------------
* This policy is based on US OpenGLAM Friendly Space Policy (https://meta.wikimedia.org/wiki/US_OpenGLAM_Launch/Friendly_space_policy), which in turn is based on the Geek Feminism Wiki sample policy (http://geekfeminism.wikia.com/wiki/Conference_anti-harassment_policy).

** See particularly “Archivists cooperate and collaborate with other archivists, and respect them and their institutions’ missions and collecting policies. In their professional relationships with donors, records creators, users, and colleagues, archivists are honest, fair, collegial, and equitable.”


Adopted by the SAA Council on July 23, 2014.

Thursday August 14, 2014 TBA
Marriott Wardman Park 2660 Woodley Road NW, Washington, DC 20008

7:00am

“The Latest Words” Breakfast Forum
Have a conversation over a light continental breakfast with SAA's Dictionary Working Group on the new Dictionary of Archives Terminology.

Thursday August 14, 2014 7:00am - 8:00am
Balcony A [Mezzanine Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

7:00am

Bookstore Open
Monumental deals are yours at the SAA Bookstore! Browse nearly 75 titles, including the latest: Conceptualizing 21st-Century Archives and Through the Archival Looking Glass: A Reader on Diversity and Inclusion. Or stop by to chat about an idea you have for a book, module, journal article, case study, perspective, or newsletter piece with Publications Editor Chris Prom, The American Archivist Editor Greg Hunter, Director of Publishing Teresa Brinati, and Archival Outlook Coordinator Anne Hartman. 

Wednesday, August 13, 8:00 am - 6:00 pm
Thursday, August 14, 7:00 am - 5:30 pm
Friday, August 15, 7:00 am - 6:00 pm
Saturday, August 16, 7:00 am - 9:00 am

Thursday August 14, 2014 7:00am - 5:30pm
Maryland BC [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

7:00am

Networking Café Open
The Networking Café brings together activities to help attendees get connectedand get ahead professionally. Wondering about your career options oropportunities for postgraduate study? Want to learn more about SAA’s MentoringProgram? Meet with Funders? Recharge your cell phone or tabletbetween sessions? The Networking Café is the place to go!

Wednesday, August 13, 8:00 - 6:00 pm 
Thursday, August 14, 7:00 am - 5:30 pm 
Friday, August 15, 7:00 am - 6:00 pm 
Saturday, August 16, 7:00 am - 10:00 am

Career Center
Hosted by SAA's Membership Committee, the Career Center provides services and opportunities for job seekers and employers.

Wednesday, August 13, Noon - 6:00 pm 
Thursday, August 14, 8:00 am - 5:30 pm 
Friday, August 15, 8:00 am - 6:00 pm 
Saturday, August 16, 8:00 am - 10:00 am

For Job Seekers:

  • Post your résumé for prospective employers to see at the meeting.

  • Review job announcements and meet with employers.

  • Get help polishing your résumé and/or consult with volunteer career advisors. (Attendees were invited to schedule an appointment in advance for consultation with an advisor. Please see the Career Development Subcommittee website for more information: http://www2.archivists.org/groups/career-development-subcommittee. The deadlinewas July 18.)

For Employers:

  • Post your position announcement(s). Place your announcement(s) on file in the Career Center and expand your applicant pool.

  • Meet job seekers and potential employees. Employers who participate in the Career Center will have the chance to meet and speak with job seekers in an informal and relaxed setting.

Archival Education, “Funders’ Corner,” and More
Information tables are available within the Networking Café for graduate archival education programs, funders, and allied organizations to distribute program literature and have representatives answer questions one on one. Take this opportunity to make connections in a conversational setting.

New this year – the “Funders Corner” in the Networking Café!

Drop by the Networking Café during the annual meeting to visit with program officers from CLIR, IMLS, NEH, and NHPRC.  Share ideas about projects and get some details on relevant funding programs.  If a representative isn’t there when you come by, grab some literature and leave a note requesting a follow up communication.  See how you can turn your inspirations into activities!


Mentoring Program Meet-and-Greet
Are you seeking guidance on your professional development? Do you wantto share your knowledge and experience with a fresh young talent? Stop by the Networking Café and learn about how SAA’s dynamic Mentoring Program can help you make the right connections. And if you’re already partof the Program, this is a great opportunity to meet your mentor or protégé inperson! (Thursday, 9:30 am – 10:00 am)

Charging Stations
Recharge your cell phone or tablet between sessions! (Power strips will be available for use. Bring your own charger.)

Thursday August 14, 2014 7:00am - 5:30pm
Maryland BC [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

7:00am

Registration Open
Registration packets may be picked up onsite at the Registration Desk in the Marriott Wardman Park. Packets include a name badge and an Onsite Program that lists times, locations, and descriptions of all education sessions and events. Onsite registrants should register at the Registration Desk. A name badge is required for admission to all sessions and events.

Tuesday, August 12, 8:00 am - 4:00 pm
Wednesday, August 13, 8:00 am - 6:00 pm 
Thursday, August 14, 7:00 am - 5:30 pm 
Friday, August 15, 7:00 am - 6:00 pm 
Saturday, August 16, 7:00 am - 10:00 am

Please Note: Two types of badge holders are being offered at the conference. Do not use a magnetic badge holder if you have a pacemaker or must avoid magnets for any reason.


Thursday August 14, 2014 7:00am - 5:30pm
Conference Registration Foyer [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

8:00am

Plenary Session 1 – The State of Access: A Conversation with Miriam Nisbet and David Cuillier
Join CoSA President Matt Veatch, NAGARA President Daphne DeLeon, and SAA President Danna Bell for a jam-packed session that includes a celebration of CoSA's award recipients as well as SAA's five new Fellows. William "Butch" Lazorchak of the Library of Congress then moderates “The State of Access: A Conversation with Miriam Nisbet and David Cuillier.” Tech-savvy 21st-century citizens expect their governments to be visibly transparent, accountable, and responsive. As a result, e-democracy, open government, and “open data” initiatives are reshaping traditional approaches to managing records, releasing information, and searching archives. Society of Professional Journalists president and Arizona State University assistant professor David Cuillier and Miriam Nisbet, director of NARA's Office of Government Information Services, explore the new face of government “openness” and evolving opportunities for all archivists and records managers.

Thursday August 14, 2014 8:00am - 9:30am
Marriott Salon 1/2/3 [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

8:00am

Need a Place to Meet?
The conference hotel is full of wonderful spaces in which to meet – both inside and outside. But just in case your small group would like a slightly more “formal” space, we’ve set aside an ad hoc room set with round tables that you’re welcome to share. Please be courteous of others. 

Thursday, 8 am -11 am; 2 pm – 7 pm (Balcony B)

Friday, 8 am – 7 pm (Delaware A)

Saturday, 7 am – 11 am (Delaware B)



Thursday August 14, 2014 8:00am - 11:00am
Balcony B [Mezzanine Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

8:00am

Career Center Open
Hosted by SAA's Membership Committee, the Career Center provides services and opportunities for job seekers and employers.

Wednesday, August 13, Noon - 6:00 pm
Thursday, August 14, 8:00 am - 5:30 pm
Friday, August 15, 8:00 am - 6:00 pm
Saturday, August 16, 8:00 am - 10:00 am

For Job Seekers:


  • Post your résumé for prospective employers to see at the meeting.

  • Review job announcements and meet with employers.

  • Get help polishing your résumé and/or consult with volunteer career advisors. (Attendees are invited to schedule an appointment in advance for consultation with an advisor. Please see the Career Development Subcommittee website for more information: http://www2.archivists.org/groups/career-development-subcommittee. The deadline is July 18.)


For Employers:


  • Post your position announcement(s). Place your announcement(s) on file in the Career Center and expand your applicant pool.

  • Meet job seekers and potential employees. Employers who participate in the Career Center will have the chance to meet and speak with job seekers in an informal and relaxed setting.


Thursday August 14, 2014 8:00am - 5:30pm
Maryland A [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

8:00am

WiFi Information
NETWORK: Marriott_CONFERENCE
PASSWORD: SAA2014

Thursday August 14, 2014 8:00am - 11:30pm
Marriott Wardman Park 2660 Woodley Road NW, Washington, DC 20008

9:30am

SAA Mentoring Program Meet-and-Greet
Are you seeking guidance on your professional development? Do you want to share your knowledge and experience with a fresh young talent? Stop by the Networking Café and learn about how SAA's dynamic Mentoring Program can help you make the right connections. And if you're already part of the Program, this is a great opportunity to meet your mentor or protégé in person!

Thursday August 14, 2014 9:30am - 10:00am
Maryland A [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

10:00am

SESSION 101 - Getting Things Done with Born-Digital Collections
Recently, we have seen a proliferation of resources enumerating the minimal steps necessary to establish an appropriate archival context and ensure long-term preservation of and access to born digital assets. These contributions have demystified the problem and inspired a number of archives to start or improve existing program. This panel assembles archivists from diverse institutions who will discuss the factors and issues they considered in implementing or extending their programs for handling born digital collections.

Speakers
avatar for Brian Dietz

Brian Dietz

Digital Program Librarian for Special Collections, North Carolina State University Libraries
Brian Dietz is the Digital Program Librarian for Special Collections at NCSU Libraries. Brian manages the Libraries' initiatives in web archiving, born-digital processing, and the digitization of rare and unique materials. He recently co-led an LSTA-funded project to explore social media archiving, which resulted in a open, web-based documentary toolkit and an open-source project that includes a pre-configured collection of tools for easily... Read More →
avatar for Gloria Gonzalez

Gloria Gonzalez

Library Strategist, Zepheira
Gloria uses Linked Data principles and tools to provide solutions for archives and libraries to make their collections visible on the Web. As Library Strategist for Zepheira and the Libhub Initiative, Gloria works with public and academic libraries, archives, special collections and rare book libraries, as well as data and service providers. Gloria believes in iterative, holistic approaches to improving access to archival collections. Before... Read More →
avatar for Jason Evans Groth

Jason Evans Groth

Digital Media Librarian, NCSU Libraries
Jason Evans Groth is the User Experience Librarian for Digital Media at NCSU Libraries in Raleigh, NC. As part of the User Experience department he helps to support the Hunt and Hill Library Music Rooms, Media Production Studios, Digital Media Lab, and other creative multimedia spaces. He earned his MIS/MLS from the School of Library and Information Science at Indiana University in May of 2013. At IU he was the graduate assistant for the Media... Read More →
AH

Ashley Howdeshell

Associate Archivist, Loyola University Chicago
avatar for Daniel W. Noonan

Daniel W. Noonan

eRecords/Digital Resources Archivist, The Ohio State University
As the e-Records/Digital Resources Archivist at The Ohio State University, Dan Noonan reports to the University Archivist, providing consultation to campus departments and units on efficient and effectively best practices for managing their electronic records. Additionally, he collaborates with Library personnel in the development and implementation of processes for long-term digital preservation. Previously, he was the supervisor for... Read More →
LS

Lauren Sorensen

Digital Conversion Specialist, The Library of Congress


Thursday August 14, 2014 10:00am - 11:00am
Marriott Salon 3 [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

10:00am

SESSION 102 - Spreading the Word: Access to Oral History Collections in the Digital Age
How do diverse institutions cope with access issues when it comes to oral histories in their collections? Lightning session presenters discuss how their organizations provide access to oral history collections and how they are connecting their collections with users. Institutions are large and small; federal and educational; public and private. The projects include providing online access to materials, managing oral history collections without adequate release forms, and outreach to increase use of digitized collections.

Nelson: In the Digital Age: New Features for Online Transcripts
Randell: 
SlackWater: A Variety of Sources for One Oral History Repository
Rosenfeld: Society of Former Special Agents of the FBI Oral History Heritage Project


 

Speakers
RA

Regina Akers

Naval History and Heritage Command - Operational Archives
avatar for Trevor Alvord

Trevor Alvord

Curator of 21st-century Mormonism and Western Americana, Brigham Young University
I am responsible for the growth and development of BYU's web archive and for collecting 21st-century Mormon imprints. Before coming to BYU I served as a Processing Archivist at Utah State University and as Head of Special Collections at James Madison University. I received undergraduate degrees from Utah State University in History and Religious Studies and a Masters of Library and Information Science from San Jose State University in 2009.
DC

David Caruso

Director, Center for Oral History, Chemical Heritage Foundation
RG

Rabia Gibbs

Manuscript Archivist, Assistant Professor, University of Tennessee
SL

Shannon Lausch

Archivist, University of Arkansas Little Rock
Archivist at the UALR Center for Arkansas History and Culture
avatar for Amanda Nelson

Amanda Nelson

Associate Archivist, American Institute of Physics
I am the Associate Archivist at the Niels Bohr Library & Archives of the American Institute of Physics. I began here as a graduate student worker on an NEH oral history digitization grant and became a permanent member of the team in 2010. I've worked on all aspects of multiple NEH oral history digitization grants (2008-2013) from proofing OCR'd text, finding permissions, and supervising the project and grant-funded workers to place over 1,000... Read More →
avatar for Blynne Olivieri

Blynne Olivieri

Head of Special Collections, University of West Georgia
In the lovely town of Carrollton, Blynne is Head of Special Collections at the University of West Georgia. Her major project this year is implementing EAD finding aids. From 2009 to 2012, Blynne served as the Pacific Northwest Curator at the University of Washington Special Collections. Blynne holds an M.A. in Art History, an M.L.I.S., and is a Certified Archivist.
CR

Caryn Radick

Digital Archivist, Rutgers University
Caryn Radick has worked as an archivist for more then ten years after a brief career as an editor. As digital archivist at Rutgers, her responsibilities include overseeing EAD mark-up, digitization projects, and public services and reference. She is interested in intersections between archives and fiction has written about and presented on this topic. She is currently investigating romance writers' use of archives for research for their stories.
KR

Kent Randell

Assistant Professor, Librarian/Archivist, St Mary's College of Maryland
avatar for Susan  Rosenfeld

Susan Rosenfeld

Consultant, FSR Associates, Society of Former Special Agents of the FBI
I retired as an archivist and historian with the Federal government: National Archives, FBI, NASA, and the Air National Guard. I give workshops for volunteer oral historians as well as conduct oral histories and interviews of my own. Currently I am a Certified Archivist Emerita and a member of SAA, MARAC, OHA, AHA, OAH, Southern Historical Association, and the Society for History in the Federal Government
AS

Alesha Shumar

University Archivist, University of Tennessee, Knoxville
RT

Rachel Telford

Archivist, The Library of Congress
CT

Courtney Tollison

Assistant Professor of History, Furman University


Thursday August 14, 2014 10:00am - 11:00am
Marriott Salon 1 [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

10:00am

SESSION 103 - Editathon: You Have One Hour to Increase Access to Archival Science Info on Wikipedia...Go!
Come sharpen your wiki-skills (or acquire brand new ones) at this interactive new session format: the Wikipedia editathon. This is a unique opportunity to work side-by-side with colleagues and Wikipedia experts in a collaborative learning environment as we expand encyclopedia articles related to archival science. Attendees will learn Wikipedia best practices and gain knowledge about how to host an editathon at their own institutions. Note: Attendees should bring their own laptop or tablet.

Speakers
avatar for Dominic McDevitt-Parks

Dominic McDevitt-Parks

Digital Content Specialist/Wikipedian in Residence, National Archives and Records Administration
SS

Sara Snyder

Webmaster, Smithsonian American Art Museum
Sara Snyder has been webmaster at the Archives of American Art, Smithsonian Institution since 2007, managing the online user experience for aaa.si.edu and the Archives' social media platforms. She has a MLS in archival studies and an MA in American history from the University of Maryland, College Park and a BA in Literature from the University of California, San Diego. | | Her areas of interest include user-centered design, social media... Read More →


Thursday August 14, 2014 10:00am - 11:00am
Washington 4 [Exhibition Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

10:00am

SESSION 104 - Leadership Lessons: Tools to Guide You and Words to Inspire You
Concrete tools and examples are offered to help attendees learn and apply tested leadership techniques to their work and personal lives in order to interact more effectively with others. Techniques offered are applicable not only to such workplace situations as directing employees and leading or participating in teams, but also to volunteer efforts, social organizations, and even family dynamics. Attendees learn to lead--and to be more effective and productive participants in--group efforts.

Hodges:
Why Didn't They Tell Me This Ten Years Ago? Things I Wish I Had Known When I Was a New Leader
McClurkin: Expect the Unexpected: Stepping up During a Shaking-up
Mix: Lean In, Take On, Reach Out! Lessons from a Reluctant Library Director

Speakers
avatar for Ann E. Hodges

Ann E. Hodges

Director of Grants and Research, University of Texas at Arlington Libraries
Ann E. Hodges is a degreed librarian and Certified Archivist with expertise in grant-seeking, management of special collections and archives, description of archives and manuscripts, and project management. She has been a member of the UTA Libraries leadership team since 2003. Her current appointment is as Director of Grants and Research for the UTA Libraries. She was head of Special Collections at UTA from 2003 to 2013 and worked in the... Read More →
BS

Brenda S. McClurkin

Department Head, Special Collections, University of Texas at Arlington
I have been an archivist at UT Arlington Libraries Special Collections for nearly 12 years, first as Historical Manuscripts Archivist, and as of July 2013, Department Head. Major projects I am currently working on include the construction of a cold storage vault for acetate negatives, planning for digital humanities projects, ROI/impact of Special Collections materials, and implementing a collections management system. Let's talk!
avatar for Lisa Mix

Lisa Mix

Head, Medical Center Archives, New York-Presbyterian/Weill Cornell Medical Center


Thursday August 14, 2014 10:00am - 11:00am
Washington 1 [Exhibition Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

10:00am

SESSION 105 - The Year of Living Essentially: Got Essential Records?
The speakers present a case study of how the Arizona Library, Archives, and Public Records (LAPR) designated 2013 the Year of Essential Records and embarked on a year-long campaign to educate and train all Arizona public bodies on essential (vital) records. By the end of this session, attendees will have the knowledge, tools, and an Essential (Vital) Records Program model that can be used to roll out a similar program anywhere in the U.S.

Sturgeon: Prologue to the Year of Living Essentially
Lucente-Kirkpatirck: Moving From Best Intentions to a Call for Action
Gray: The Wild West and Mandatory Reporting: Finding the Best Solution for Everyone

Speakers
KG

Karen Gray

Records Analyst, Arizona State Library, Archives, and Public Records
avatar for Jerry Lucente-Kirkpatrick

Jerry Lucente-Kirkpatrick

Records Analyst, Arizona State Library, Archives, and Public Records
I have been a Records Analyst with the Arizona Secretary of State’s Office – Library, Archives and Public Records Division (LAPR), since July 2008. I serve as the Records Analyst for Local Agencies (all government bodies except for State Agencies), as well as providing Records Management training around the State. | | Prior to working with the LAPR, I was the Maricopa County Records Manager for almost four years, and have enjoyed... Read More →
MS

Melanie Sturgeon

Director, History and Archives, Arizona State Library, Archives, and Public Records


Thursday August 14, 2014 10:00am - 11:00am
Washington 2 [Exhibition Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

10:00am

SESSION 106 - Archival Education: Outcomes and Opportunities
What should be the outcomes of archival education programs? Are graduates of archival education programs equipped to find and succeed in their first professional positions? Should programs focus on traditional archival skills, or should they focus on technology and digital specializations? In this participatory discussion, a diverse panel of archival educators, managers, and visionaries will respond to questions about community expectations and aspirations for the future of archival education. Audience participation is encouraged.

Speakers
avatar for Michelle Light

Michelle Light

Director, Special Collections, University of Nevada, Las Vegas
Michelle Light is the Director of Special Collections at the University of Nevada, Las Vegas Libraries. Previously, she was the Head of Special Collections, Archives, and Digital Scholarship at the University of California, Irvine; Head of Special Collections Technical Services at the University of Washington; Assistant Archivist at the Northeastern University Libraries; and Project Archivist in Manuscripts and Archives at Yale University. She... Read More →
DP

Danielle Plumer

Statewide Resource Sharing Coordinator, Texas State Library and Archives Commission
Danielle Cunniff Plumer manages the TexShare Consortium and other resource sharing projects at the Texas State Library and Archives Commission. She has been a digital collections consultant and previously managed the Texas Heritage Online statewide digitization project. She has taught courses on metadata, digitization, and digital preservation and curation for the College of Information at the University of North Texas and for the School of... Read More →
CS

Cecilia Salvatore

Professor, Dominican University
avatar for Samantha Winn

Samantha Winn

Collections Archivist, Virginia Tech
Emerging archives professional, researcher, and technical writer with an interest in facilitating the participation of women and girls in STEM careers, advancing the preservation of architectural records, and promoting equitable access to cultural heritage materials of underserved communities. She graduated from Drexel University in June 2014 with her MLIS and a concentrations in archives.
PW

Peter Wosh

Director, Archives / Public History Program, New York University
Peter J. Wosh is the Director of the Archives and Public History Program at New York University, a graduate education program based in the history department, where he has worked since 1994. Prior to joining NYU, Wosh had been the Director of Archives and Library Services at the American Bible Society in New York(1989-1994); Archivist/Records Manager at the American Bible Society (1984-1989), and University Archivist at Seton Hall University in... Read More →


Thursday August 14, 2014 10:00am - 11:00am
Washington 3 [Exhibition Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

10:00am

SESSION 107 - Archivist AND Records Manager?! Strategies for Dual-Role Archivists
The Lone Arrangers and Records Management Roundtables created a records management manual in response to the increasing number of archivists taking on records management duties. Panelists discuss the research done in preparation for the manual, the contents of the manual, and their experiences starting and maintaining programs. Attendees will gain a better understanding of the current state of dual records management/archival programs, along with ideas for starting and/or maintaining their own program.

Speakers
AA

Alexis Antracoli

Records Management Archivist, Drexel University
avatar for Nancy Freeman

Nancy Freeman

Director/Archivist, Women and Leadership Archives, Loyola University Chicago
I am the Director at the Women and Leadership Archives (WLA), Loyola University Chicago, and have worked at the WLA for 2 years. Previously, I held a Records Manager/Archivist position with the USDA, at a wildlife research facility in Colorado. I've been a lone arranger all my 16 years in the archival field. The past two years I've served as Co-Chair of SAA's Committee on Ethical and Professional Conduct (CEPC). I'm very pleased CEPC is... Read More →
HG

Holly Geist

Senior Records Analyst - Archivist, Denver Water
LM

Lisa M. Sjoberg

Archivist & Digital Collections Librarian, Midwest Archives Conference/Concordia College
Lisa Sjoberg is the College Archivist and Digital Collections Librarian at Concordia College in Moorhead, Minnesota. She earned a Master of Arts in speech communication at North Dakota State University and a Master of Library and Information Science, concentrating in archives and records administration, at the University of Wisconsin, Milwaukee. In 2009, she earned her archival certification. Her archival passions are outreach and advocacy... Read More →


Thursday August 14, 2014 10:00am - 11:00am
Virginia AB [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

10:00am

SESSION 108 - Preventive Conservation in the Archives: Broad Approaches for a Big Impact
The shift from routine, item-level preservation actions to collections-based strategies in archives parallels the growing focus of conservation professionals utilizing preventive conservation to maintain the integrity of and access to cultural heritage. Panelists discuss risk management approaches to collections care and preventive conservation in the context of several institution-based case studies. The case studies cover practical issues of prioritization and selection, benchmarks, housing and storage decisions, and standards and policies.

Speakers
avatar for Priscilla Anderson

Priscilla Anderson

Senior Preservation Librarian, Weissman Preservation Center, Harvard University
Priscilla Anderson is a Senior Preservation Librarian in the Weissman Preservation Center at Harvard University, providing library preservation consultation and services to over seventy libraries and archives that make up Harvard Library, one of the world’s largest academic library systems. Anderson practiced rare book conservation in museums, libraries, and private practice prior to moving into preservation, and holds masters degrees in both... Read More →
avatar for Lorrie Dong

Lorrie Dong

Doctoral candidate, University of Texas at Austin
Lorraine (Lorrie) Dong is a doctoral candidate at the University of Texas at Austin's School of Information (UT). Her dissertation research examines the legal, political, and community issues surrounding the archival efforts to protect and provide access to historical mental health records. Other research interests include community archives-creation and international preservation collaborations. She has published in Archival Science and Archival... Read More →
avatar for Fletcher Durant

Fletcher Durant

Preservation Librarian, University of Florida George A. Smathers Libraries
Fletcher Durant is the Preservation Librarian at the University of Florida Smathers Libraries. His work focuses on the preventive conservation of library and archival materials, the sustainability of cultural heritage, and risk management. He is a trained book and paper conservator and a Professional Associate of the American Institute for Conservation. Prior to joining the University of Florida, he was the Preservation Archivist for NYU... Read More →
LM

Laura McCann

Conservation Librarian, New York University Libraries
Laura McCann has held the position of Conservation Librarian in the Barbara Goldsmith Preservation and Conservation Department of New York University Libraries since 2006. Previous positions include Deputy Director and Paper Conservator of the New York Municipal Archives. Degrees conferred: MS in Library and Information Science from the Palmer School, Long Island University; MA in Paper Conservation from Camberwell College of Arts; BA in Art... Read More →
avatar for Sarah Stauderman

Sarah Stauderman

Director of Collections, Hirshhorn Museum and Sculpture Garden
Sarah Stauderman is the director of the department of collections care at the Hirshhorn Museum and Sculpture Garden. She co-edited the publication "Proceedings of the Smithsonian Institution Summit of the Museum Preservation Environment" in 2016 available for download at opensi.si.edu. She was a member of the board of directors of AIC 2012-2015, and is currently bylaws chair. Her areas of interest include preventive conservation, emergency... Read More →


Thursday August 14, 2014 10:00am - 11:00am
Washington 5 [Exhibition Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

10:00am

SESSION 109 - Ethics, Provenance, Metadata: Trust and Recordkeeping in the Cloud?
In the digital environment, metadata accumulate over the life of records and data. How can we create, manage, and provide metadata sufficient for establishing authenticity, preservation, and access in the expanding universe of cloud computing? Who is responsible? This session explores the possibilities for formalizing and systematizing metadata capture—part of InterPARES Trust, an international, interdisciplinary research project studying trustworthiness of records and data in the cloud.

Rogers: Ethical Metadata: Secure Provenance, Privacy, and Access
Tennis: Metadata, Mutatis Mutandis: Cloud-Based Conceptions of Authenticity Metadata
Thibodeau: Missing Links? What Happens to the Chains of Custody and Preservation in the Cloud?

Speakers
avatar for Corinne Rogers

Corinne Rogers

Project Coordinator, InterPARES Trust, The University of British Columbia
Corinne Rogers is an adjunct professor (diplomatics, digital records forensics) at the University of British Columbia. She is Project Coordinator of InterPARES Trust – international multidisciplinary research into issues of trust in digital objects in online environments, and a researcher with the Law of Evidence in the Digital Environment Project (Faculty of Law, UBC).
avatar for Joseph T. Tennis

Joseph T. Tennis

Assistant Professor, University of Washington
Joseph T. Tennis is an Associate Professor and Director of Faculty Affairs at the University of Washington Information School University of Washington. He is President of the International Society for Knowledge Organization and Chair-Elect of the Dublin Core Metadata Initiative. He is on the Library Quarterly and Knowledge Organization editorial boards, and a member of the InterPARES Trust research team. He works in metadata versioning and... Read More →
KT

Ken Thibodeau

Current status: | Senior Guest Scientist, Information Technology Laboratory | National Institute of Standards and Technology


Thursday August 14, 2014 10:00am - 11:00am
Virginia C [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

10:00am

SESSION 110- Primary Sources in the Sciences: Accessing the Past to Ensure Tomorrow's Discoveries
Understanding how primary sources are accessed and used in the sciences is new territory. Drawing on their work supporting classes and research projects in biology, ecology, and health sciences, university and museum archivists describe case studies, lessons learned, and best practices. Cases are drawn from contexts ranging from K-12 education to graduate teaching and research. In audience discussion, participants brainstorm access and use models for new frontiers in the sciences.

Anderson: Open Wide: Using Archives in Orthodontics Research
Fidler: The Grinnell Resurvey Project: How Archival Materials are Used to Resurvey Vertebrate Diversity Across California
Wasman: Seeing Through the Eyes of Early Naturalists: Middle School Students Meet Museum Archives

Speakers
MA

Maija Anderson

Head, Historical Collections & Archives, Oregon Health and Science University
avatar for Christina V. Fidler

Christina V. Fidler

Museum Archivist, Museum of Vertebrate Zoology, University of California, Berkeley
Christina is the archivist for the Museum of Vertebrate Zoology’s (MVZ) CLIR grant, The Hidden Collections Project. She manages the cataloging, processing, preservation, and organization of the museum’s archival collections. Her interests are in linking archival resources and description with related museum collections. Christina previously worked at the California Academy of Sciences as the Digital Projects Coordinator. | | Christina... Read More →
avatar for Wendy Wasman

Wendy Wasman

Librarian & Archivist, Cleveland Museum of Natural History


Thursday August 14, 2014 10:00am - 11:00am
Washington 6 [Exhibition Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

11:15am

Academy of Certified Archivists Lunch and Business Meeting
Limited Capacity seats available

Join in the celebration of ACA's 25th anniversary! In addition to the business meeting and luncheon, a panel will discuss the Academy's past, present, and future. (Lunch is $30 for ACA members; see registration form.)

Thursday August 14, 2014 11:15am - 1:15pm
Madison AB [Mezzanine Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

11:15am

ArchivesSpace User Advisory Council (Invitation Only)
Thursday August 14, 2014 11:15am - 1:15pm
Suite 8212 [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

11:30am

Lunch on Your Own
Thursday August 14, 2014 11:30am - 1:30pm
TBA

12:00pm

(Bring Your Own) Brown Bag Lunches: Archive-It Meetup
Thursday August 14, 2014 12:00pm - 1:15pm
Marriott Salon 1 [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

12:00pm

(Bring Your Own) Brown Bag Lunches: EAD Consortia/Digital Content and Digital Preservation Consortia
Thursday August 14, 2014 12:00pm - 1:15pm
Washington 1 [Exhibition Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

12:00pm

(Bring Your Own) Brown Bag Lunches: LibGuides
Thursday August 14, 2014 12:00pm - 1:15pm
Washington 2 [Exhibition Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

12:00pm

(Bring Your Own) Brown Bag Lunches: Progressive Archivists' Caucus
Thursday August 14, 2014 12:00pm - 1:15pm
Virginia C [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

12:00pm

(Bring Your Own) Brown Bag Lunches: SAA Now and in the Future: A Town Hall Conversation with SAA Leadership
Do you have questions for SAA leaders regarding leadership, upcoming initiatives, priorities, or the organization in general? In this conversation, incoming President Kathleen Roe and several Council and staff members address your questions (both those asked live onsite and via Twitter) in a town hall conversation about SAA now and in the future.

Speakers
avatar for Nancy Beaumont

Nancy Beaumont

Executive Director, Society of American Archivists
avatar for Kathleen D. Roe

Kathleen D. Roe

Director of Operations (Retired), New York State Archives (Retired)
SAA past-president, 2014-2015. Director of Archives and Records Management Operations at the NY State Archives (retired). Holds advanced degrees in History from Michigan State Universsity and in library/archival administration from Wayne State University. Fellow and immediate past-president of SAA, past- president of CoSA.


Thursday August 14, 2014 12:00pm - 1:15pm
Washington 4 [Exhibition Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

12:00pm

(Bring Your Own) Brown Bag Lunches: SAA Oral History Section
Thursday August 14, 2014 12:00pm - 1:15pm
Balcony B [Mezzanine Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

12:00pm

(Bring Your Own) Brown Bag Lunches: State Historical Records Advisory Boards (SHRABs)
Thursday August 14, 2014 12:00pm - 1:15pm
Washington 5 [Exhibition Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

12:00pm

Forum: Continuing the Conversation: Archival Education—And Beyond
At the 2013 Annual Meeting a session titled Archival Education from the Student Perspective inspired a lively and engrossing discussion regarding the future of archival education from the viewpoint of recent graduates. Since then, the SAA Council has taken up the "mega issue" of archivists' employment. The SNAP and Archival Educators Roundtables and the SAA Council co-sponsor a forum that provides an opportunity for students, recent graduates, educators, and others to continue the conversation — and, perhaps, generate positive solutions.

Thursday August 14, 2014 12:00pm - 1:15pm
Washington 6 [Exhibition Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

12:00pm

Forum: Diversifying the Archival Record
Panelists representing diverse perspectives discuss what it means to diversify the archival record and how we might commit to creating ways to make a change within the archival profession. (Sponsored by SAA's Diversity Committee.)

Speakers
MC

Mary Caldera

Head of Arrangement and Description, Yale University Library
MF

Matthew Fredericks

Academic Services Officer, School of Library and Information Science, Wayne State University
avatar for Lauren Gaylord

Lauren Gaylord

Processing Archivist, Pixar Animation Studios
avatar for Bergis Jules

Bergis Jules

University and Political Papers Archivist, University of California, Riverside
KN

Kathryn Neal

Associate University Archivist, University of California, Berkeley


Thursday August 14, 2014 12:00pm - 1:15pm
Washington 3 [Exhibition Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

12:00pm

Forum: Ethics Case Studies
Interested in writing or hearing about ethics case studies based on the 2012 revision of the Code of Ethics for Archivists? If so, join members of SAA's Committee on Ethics and Professional Conduct (CEPC) to discuss how to write and submit case studies to be published online. CEPC members also provide an update of their work. Ample time is allotted to answer questions and exchange ideas regarding case studies.

Thursday August 14, 2014 12:00pm - 1:15pm
Balcony A [Mezzanine Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

12:00pm

Forum: New Ways of Ensuring Public Access to Your Digital Archive
Preservica looks at the latest innovations that enable archives and libraries to actively preserve and provide public access to valuable digital content, collections, and records  – all from one system – bringing archives and collections to life and helping sustain long-term programs. (Sponsored by Silver Sponsor Preservica.)

Thursday August 14, 2014 12:00pm - 1:15pm
Virginia AB [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

12:00pm

Forum: SAA Task Force on Member Affinity Groups
Thursday August 14, 2014 12:00pm - 1:15pm
Suite 8228 [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

12:00pm

Meet a Legend!
Meyer Fishbein—distinguished SAA Fellow, appraisal archivist and electronic records pioneer, forty years on staff at the National Archives and Records Service (1940–1980), colleague of T.R. Schellenberg and Ernst Posner (!) and memory keeper of the archives profession—would enjoy meeting you!

Please swing by the Networking Café (Maryland AB) on Thursday (Aug. 14), Noon to 5:00 p.m.


Thursday August 14, 2014 12:00pm - 5:00pm
Maryland A [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

1:00pm

Archivists for Congregations of Women Religious
Thursday August 14, 2014 1:00pm - 3:00pm
Suite 8209 [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

1:30pm

SESSION 201 - A Trickle Becomes a Flood: Agency, Ethics, and Information
From the Internet activism of Aaron Swartz to Wikileaks’ release of confidential U.S. diplomatic cables, numerous events in recent years have challenged the scope and implications of privacy, confidentiality, and access for archives and archivists. With them comes the opportunity, and perhaps the imperative, to interrogate the role of power, ethics, and regulation in information systems. How are we to engage with these questions as archivists and citizens, and what are their implications for user access?

Arnold:
Highways, Wires, and Tubes: Regulation, Power, and Communication Networks (text, slides)
Danielson: The Ethics of Secrecy and Transparency
Summers: The Ethical Boundaries of Web Archives

Speakers
avatar for Hillel Arnold

Hillel Arnold

Lead Digital Archivist, Rockefeller Archive Center
I work on technologies that help improve access to archival materials. I'm really interested in improving the user experience throughout the research process.
avatar for Elena Danielson

Elena Danielson

Archivist Emerita, Hoover Institution Archives, Stanford University
Elena S. Danielson, MLS, PhD, Archivist Emerita, worked for 27 years in the Hoover Archives at Stanford University, serving as head of the archives for the last ten of those years. She began writing about the ethical dilemmas of archival practice in 1985. Topics of interest include access, privacy, restitution, and authenticity. She published the Ethics of Access in the American Archivist in 1989. In 2005 she won the Posner prize for an article... Read More →
avatar for Amy Fitch

Amy Fitch

Archivist, Rockefeller Archive Center
Amy Fitch has worked with the Rockefeller family archive for more than a decade, where her responsibilities include compliance with donor privacy restrictions and oversight of classified materials. She has participated in the National Declassification Center's week-long declassification training conference at NARA. Amy serves on the Congressional Papers Roundtable's diversity task force. She is also a past-Chair of the Privacy & Confidentiality... Read More →
avatar for Ed Summers

Ed Summers

Technical Lead, Documenting the Now, University of Maryland
I'm interested in the use of the Web as a tool for digital preservation. Come talk to me about web archiving, Wikipedia, Linked Data, and whatever else you are interested in!


Thursday August 14, 2014 1:30pm - 2:45pm
Marriott Salon 3 [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

1:30pm

SESSION 202 - Lean In: Archival Management and the Gender Dynamics of Leadership
With the explosive popularity of Sheryl Sandberg’s bestseller Lean In: Women, Work, and the Will to Lead, we are overdue to take an in-depth look at women's experience as managers within the archives profession. This structured panel discussion provides the unique perspectives of women managers from academic, nonprofit organization, government, and county-historical archives. The panel includes a framing of the status of women in the profession, with a special focus on women in management positions. Panelists discuss their individual experiences as women managers and their unique management styles within their institutions. They offer concrete examples of how they negotiate gender and leadership, including issues of mentoring, communication, life-work balance, advancement, salary negotiation and, of course, learning to “lean in” to the archives profession.

Speakers
LH

Lisa Haralampus

Program Manager, National Archives at College Park
LM

Lisa Mangiafico

Senior Director of Information Services, Soroptimist International of the Americas
avatar for Beth Myers

Beth Myers

Director, Smith College Libraries
avatar for Cheryl Stadel-Bevans

Cheryl Stadel-Bevans

Records Management Specialist, HUD-OIG
I am the Treasurer for SAA. I am also the Records Management and FOIA Officer for the Office of Inspector General (OIG) at the U.S. Department of Housing and Urban Development (HUD). I have a background as an electronic records archivist, and I worked for the U.S. National Archives and Records Administration from 1999-2010. I have an MLIS from UCLA, an MS in Math from the University of Iowa, and an AB from Smith College. I've lived in 6 states, 2... Read More →
KS

Kat Stefko

Head, Technical Services, Duke University
AV

Anke Voss

Director of Archives, The Urbana Free Library


Thursday August 14, 2014 1:30pm - 2:45pm
Marriott Salon 1 [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

1:30pm

SESSION 203 - Talking to Stakeholders about Electronic Records
This session provides an opportunity for attendees to gain experience in making the case for electronic records to stakeholders. Session leaders discuss different types of stakeholders and ideas for preparing messages. Using the speed-dating model, attendees pair up to practice delivering messages to a stakeholder on the importance of managing electronic records. After speed-dating, the group reassembles to assess what phrases, examples, and ideas were most successful in conveying a message.

Speakers
avatar for Jim Corridan

Jim Corridan

Director & State Archivist, Indiana Commission on Public Records
JM

Julia Marks Young

Director, Archives & Records Services Division, Mississippi Department of Archives and History
State Archivist and digital preservation thought leader in CoSA


Thursday August 14, 2014 1:30pm - 2:45pm
Washington 4 [Exhibition Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

1:30pm

SESSION 204 - The PROFS Case 25 Years Later: Its Historical Impact and Lessons Learned
The PROFS case (Armstrong v EOP), filed originally in 1989, represented landmark litigation challenging the way in which the highest levels of government preserved email and other electronic records. What is the legacy of the PROFS case? What has changed over the course of 25 years as a matter of the government's managing and preserving electronic records for posterity? A high-profile panel of experts, including those from the public interest sector and inside government, and all of whom have participated in litigation about White House records, tackle these questions.

Speakers
SA

Scott Armstrong

Executive Director, The Information Trust
Senior Investigator Senate Watergate Committee (discovered Nixon's Tapion System); former Washington Post reporter; author with Bob Woodward, The Brethren, Inside the Supreme Court; founder National Security Archive
JB

Jason Baron

Drinker Biddle & Reath LLP
Jason R. Baron has served since the year 2000 as Director of Litigation for the National Archives and Records Administration, and is an internationally recognized speaker and author on the preservation of electronic records. Between 1988 and 1999, Mr. Baron served as trial attorney and senior counsel at the Department of Justice, defending the government in complex federal court litigation, including in the PROFS case (Armstrong v. Executive... Read More →
TB

Thomas Blanton

Director, National Security Archive
MN

Miriam Nisbet

Director, Office of Government Information Services, National Archives and Records Administration
GS

Gary Stern

General Counsel, National Archives at College Park
AW

Anne Weismann

Chief Counsel, Citizens for Responsibility and Ethics in Washington


Thursday August 14, 2014 1:30pm - 2:45pm
Washington 1 [Exhibition Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

1:30pm

SESSION 205 - Burning Decisions: Case Studies on Appraisal for Access
In the United States, archival appraisal has been a key step in providing access to records, largely in response to the bulk of modern organizational records, the gaps in documenting underrepresented individuals and groups, and the shrinking of resources. With Frank Boles moderating and commenting, four archivists describe appraisal decisions that they applied while acquiring or administering large or complex collections and reflect on the selection paradigms that they applied in the decision-making process to enable access.

Alvord: Burns Like a Laser: Precision Appraisal of Subject-Based Websites
Bryan: Burns Like Dust: 1 House, 8 Collections, 7 Repositories
Hight: Burns Like a Prairie Fire: Improving Records Access through Reappraisal
Trask: Burns Like Hell: Appraising Abandoned Industrial Records
PowerPoint combining all files

Speakers
avatar for Trevor Alvord

Trevor Alvord

Curator of 21st-century Mormonism and Western Americana, Brigham Young University
I am responsible for the growth and development of BYU's web archive and for collecting 21st-century Mormon imprints. Before coming to BYU I served as a Processing Archivist at Utah State University and as Head of Special Collections at James Madison University. I received undergraduate degrees from Utah State University in History and Religious Studies and a Masters of Library and Information Science from San Jose State University in 2009.
FB

Frank Boles

Director, Central Michigan University
For the past three years Frank Boles has co-chaired SAA's Committee on Advocacy and Public Policy. His role has given him significant insight into how SAA drafts, reviews, and adopts public policy positions. | Boles has been the director of Central Michigan University's Clarke Historical Library since 1991. Previously, he worked at the University of Michigan, the Chicago Historical Society, and the National Endowment for the Humanities, an... Read More →
avatar for Ruth Bryan

Ruth Bryan

Director of Technical Services & University Archivist, University of Kentucky Special Collections Research Center
Ruth Bryan, CA, is Director of Technical Services and University Archivist in the University of Kentucky Special Collections Research Center. She supervises the University Records Manager, handles permanent records transfers to the University Archives, and does collection development and collection management for archival collections. She is also co-facilitating a University-wide Records Management Task Force. Previously, Bryan worked at the Ruth... Read More →
avatar for Cliff Hight

Cliff Hight

University Archivist, Kansas State University
Cliff Hight is Assistant Professor and University Archivist at Kansas State University. Previously, he was Archivist/Curator at the Royal Gorge Regional Museum and History Center in Cañon City, Colorado. He cut his professional teeth at the National Baseball Hall of Fame in Cooperstown, New York, working first as Technical Services Intern in the Frank and Peggy Steele Internship Program for Youth Leadership Development and later as Graduate... Read More →
JT

Jay Trask

Head of Archival Services, University of Northern Colorado
Jay Trask is an Associate Professor and the Head of Archival Services at the University of Northern Colorado. He has worked in archival institutions throughout Colorado, including the National Wildlife Research Center, the Colorado State Archives and Colorado State University-Pueblo. One of his most challenging positions was as Head Archivist for the Colorado Fuel & Iron Archives in Pueblo. This grant-funded project consisted of organizing... Read More →


Thursday August 14, 2014 1:30pm - 2:45pm
Washington 2 [Exhibition Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

1:30pm

SESSION 206 - Show Me the Stuff: Integrating Digital Objects in Finding Aids
The archives profession has seen two distinct communities of practice form around encoding and presenting finding aids and digitizing and creating metadata for the materials in the collections. Now archivists must meet the challenge of effectively relating finding aids to associated digital collections--sometimes collections held in disparate silos. The speakers present a variety of perspectives on this challenge.

Allison-Bunnell, Martin: Archive Engine West: Contextualizing Digital Objects with EAD Metadata
Dickson: It’s Pretty Simple: Adding Digital Access Objects to Finding Aids
Turner: OAC Case Study: Reference Model for Integrated Access




Speakers
avatar for Jodi Allison-Bunnell

Jodi Allison-Bunnell

Program Manager, Orbis Cascade Alliance
avatar for Eleanor Dickson

Eleanor Dickson

HTRC Digital Humanities Specialist, University of Illinois
HathiTrust Research Center, text analysis, #dlfteach, digital library pedagogy
WM

Worthy Martin

Co-Director, Institute for Advanced Technology in the Humanities, University of Virginia
LS

Laura Starratt

Manuscript Archivist, Emory University
Laura Starratt is a manuscript archivist at Emory University's Manuscript, Archives, and Rare Book Library (MARBL). Before that, she was an archivist at the Kenan Research Center at the Atlanta History Center. She completed her undergraduate work at Florida Atlantic University in English Literature and earned a master's degree in Information Science at the University of Tennessee. Within the Society of American Archivists she has been active... Read More →
avatar for Adrian Turner

Adrian Turner

OAC/Calisphere Data Services Manager, California Digital Library


Thursday August 14, 2014 1:30pm - 2:45pm
Washington 3 [Exhibition Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

1:30pm

SESSION 207 - Partners in Practice: Archivists and Researchers Collaboratively Improving Access to Health Collections
Whether privacy is legally mandated (as with HIPAA), governed by institutional, state, or federal records schedules, or applied per local practice, all repositories maintain records that pose challenges to access. Drawing on the experiences of two archivists who manage the grant-funded processing of public health collections, and in partnership with two historians who are experienced in the use of patient records, the speakers address the barriers to researcher use of health information and propose researcher-driven solutions.

Gustainis: Processing Collections with Protected Information: A Comparison of HIPAA and Non-HIPAA Covered Entities
Letocha: How Privacy Aware Descriptive Practices Can Promote Access and Use of Protected Information
Warner: Why Patient Records Matter to the Historian

Speakers
avatar for Emily R. Novak Gustainis

Emily R. Novak Gustainis

Head, Collections Services, Center for the History of Medicine, Harvard Medical School
SL

Susan Lawrence

Associate Professor of History, The Ohio State University
Susan C. Lawrence is a historian of medicine who has been distracted from her work on the history of medical education and human dissection to write a book, tentatively titled Privacy and the Past: History, Research, Ethics. Inspired by the effect of HIPAA on access to historical medical records, she has been examining the effects of regulatory law and biomedical models of ethics on historical research, especially as concepts of "privacy... Read More →
PL

Phoebe Letocha

Collections Management Archivist, Johns Hopkins Medical Institutions
Phoebe Evans Letocha is Collections Management Archivist at the Alan Mason Chesney Medical Archives, Johns Hopkins Medical Institutions, which is the institutional repository for the Johns Hopkins Hospital and the schools of medicine, nursing, and public health at the Johns Hopkins University. She oversees the preservation and processing of institutional records and collections of personal papers, still photographs, and moving images. Recent... Read More →
JW

John Warner

Avalon Professor of the History of Medicine, Yale University School of Medicine
John Harley Warner is Avalon Professor and Chair of History of Medicine at the Yale University School of Medicine, and at Yale he is also Professor of History, American Studies, and the Program in the History of Science and Medicine. He received his Ph.D. in 1984 from Harvard University (History of Science), and from 1984-1986 was a Postdoctoral Fellow at the Wellcome Institute for the History of Medicine in London. In 1986 he joined the faculty... Read More →


Thursday August 14, 2014 1:30pm - 2:45pm
Virginia AB [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

1:30pm

SESSION 208 - ICA: Making Change Happen in the Global Archival Community
In the 21st century archivists cannot win all of their battles entirely within national boundaries. Any profession without an international presence will lack status and be disadvantaged in the competition for influence. The speakers describe the role of the International Council on Archives in advocating for the profession at the international level and in creating professional standards and tools that can be applied in different cultural contexts. They touch on ICA's work in highlighting the centrality of archives in upholding human rights and in funding projects expressing professional solidarity with colleagues working in especially tough situations. And they will chart ICA's progresss to its present state as an open organization in which there is a place for any archives professional who is internationally-minded to make his/her contribution.

Crockett: ICA Conferences and Congresses as a Networking Opportunity
Leitch: ICA: Building International Co-operation in an Era of Globalization

Speakers
avatar for Margaret Crockett

Margaret Crockett

Deputy Secretary General, International Council on Archives
I am a consultant archivist and records manager - I have a contract to work for the International Council on Archives (ICA) a couple of days a week. My working life consists of a portfolio of hands-on projects (archives management for a large department store in London's west end, implementing records management in a landed estate), delivering training in archives and records management, and working on ICA's professional programme where I get... Read More →
DL

David Leitch

Secretary General, International Council on Archives


Thursday August 14, 2014 1:30pm - 2:45pm
Washington 5 [Exhibition Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

1:30pm

SESSION 209 - Weighing in for the Balance: Indigenous Researchers' Perpectives on Using Non-Native Archives
The Protocols for Native American Archival Materials (2006) have generated increasing dialog around the care, use, and access related to American Indian/First Nations archival material held in non-tribal institutions. Perspectives of indigenous users are critical to the meaningful implementation of the Protocols and constructive dialog between archivists and Native communities. In this session indigenous scholars share their experiences conducting research on collections associated with their communities held in non-tribal archives.

Gorman: War, Wounds, and Healing: Navajo Code Talkers in the NARA Archives
Lewis: Archival Development Among Western Oregon Tribes
Monture: Oral Traditions in the Digital Age at Six Nations of the Grand River

Speakers
ZG

Zonnie Gorman

graduate student, University of New Mexico
I am the daughter of the late Carl Gorman, one of the original Navajo Code Talkers of World War II. I grew up with their story, and for the past twenty-five years, have conducted research, served as a consultant, and lectured on the topic of the Navajo Code Talkers. I recently returned to graduate school to finish my Masters in History. In 2013, I was the recipient of the National Archives Regional Residency Fellowship and conducted my... Read More →
avatar for David Lewis

David Lewis

Manager, Cultural Exhibits and Archives, Confederated Tribes of the Grand Ronde
Tribal History, Research, Archives
RM

Rick Monture

Director, McMaster University
avatar for Guha Shankar

Guha Shankar

Folklife Specialist, American Folklife Center, Library of Congress
Guha Shankar is Folklife Specialist at the American Folklife Center, Library of Congress. At the Center, he works with colleagues to develop digital technology solutions to the challenges of sustaining, preserving, and providing access to audio-visual collections, in particular Native American cultural heritage materials. He is also involved in a range of public outreach programs, including multi-media productions and documentation efforts... Read More →


Thursday August 14, 2014 1:30pm - 2:45pm
Virginia C [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

1:30pm

SESSION 210 - Do You Hear What I Hear? Introducing High Performance Sound Technologies for Access and Scholarship
Funded by a National Endowment for the Humanities Digital Humanities grant, the objectives of the High Performance Sound Technologies for Access and Scholarship (HiPSTAS) project are to identify needs within academic, presidential, and tribal community libraries for developing systems that facilitate large-scale computational analysis and visualization. Panelists describe identified needs and four speakers discuss how scholars and archivists are using the project to facilitate description, access, and scholarship with sound collections.

Speakers
TC

Tanya Clement

Assistant Professor, The University of Texas at Austin
avatar for Kira Homo

Kira Homo

Electronic Records Archivist, University of Oregon
Kira B. Homo holds an MLS from Indiana University and an MA in Medieval Studies from the University of Toronto. As the Electronic Records Archivist in Special Collections and University Archives at the University of Oregon, she is responsible for ingest, access, and preservation of born-digital and digitized materials across all collections and formats–sound, still image, moving image, and text files from manuscript collections, University... Read More →
KK

Kari Kraus

Associate Professor, University of Maryland
ER

Eric Rettberg

Edger F Shannon Postdoctoral Fellow, University of Virginia
ER

Elizabeth Russey Roke

Digital Archivist, Emory University


Thursday August 14, 2014 1:30pm - 2:45pm
Washington 6 [Exhibition Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

1:30pm

Academy of Certified Archivists Item-Writing Workshop
Thursday August 14, 2014 1:30pm - 4:30pm
Suite 8222 [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

2:00pm

Need a Place to Meet?
The conference hotel is full of wonderful spaces in which to meet – both inside and outside. But just in case your small group would like a slightly more “formal” space, we’ve set aside an ad hoc room set with round tables that you’re welcome to share. Please be courteous of others. 

Thursday, 8 am -11 am; 2 pm – 7 pm (Balcony B)

Friday, 8 am – 7 pm (Delaware A)

Saturday, 7 am – 11 am (Delaware B)




Thursday August 14, 2014 2:00pm - 7:00pm
Balcony B [Mezzanine Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

3:00pm

P01 PROFESSIONAL POSTER - Ensuring Access through Versatile Practices
The presentation follows the archivists tenure, examining pre-existing processes, pre-existing policies, educational standards and workplace support mechanisms, which are cross referenced by the actual reality-based needs for each of the collection departments. Ensuring access to material that is moments away from physical expiration necessitates evolutionary strides in the antiquated standards. Challenged with financial limitations including staff and equipment, the imperative action to further supplement the existing skill basis must take place now!

Speakers
JP

JA Pryse

Archivist, Oklahoma Historical Society
I am the Digital Projects Archivist at the Oklahoma Historical Society and have created many opportunities for the Digital Projects Department to extend our current capabilities as well as develop large-scale project processes. With the need to cultivate new ideas, new skills and new experiences it is important to continue momentum with educational development. I am passionate about challenging myself and those that I work with to reach beyond... Read More →


Thursday August 14, 2014 3:00pm - 3:30pm
Conference Registration Foyer [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

3:00pm

P02 PROFESSIONAL POSTER - Atlas Digitization: Preservation and Access in a Small Archive
The Oyster Bay Historical Society houses a collection of bound atlases from the 19th and 20th centuries. Because they show a tremendous amount of wear due to their age and usage, we digitized the most commonly requested plates. Presented is information about the process, physical and technical challenges, and the outcome of this extensive project. With limited case studies available in regard to atlas digitization, this poster is presented to motivate and guide other repositories.

Speakers
avatar for Philip Blocklyn

Philip Blocklyn

Executive Director, Oyster Bay Historical Society
Philip Blocklyn owned and operated an antiquarian bookstore in Oyster Bay, Long Island, for twelve years before returning to school for his Master of Library and Information Science degree in 2005. He worked as the Oyster Bay Historical Society’s Librarian and Archivist for three years before becoming Executive Director in 2010. He currently serves on the boards of both the Long Island Museum Association and the Friends of Sagamore Hill... Read More →


Thursday August 14, 2014 3:00pm - 3:30pm
Conference Registration Foyer [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

3:00pm

P03 PROFESSIONAL POSTER - WATCH: Locating Copyright Holders for 20 Years
WATCH, a database of copyright contacts for writers, artists, and other creative figures, is a joint project of the Harry Ransom Center at The University of Texas at Austin and University of Reading Library in England. Founded in 1994, it has now grown into one of the largest databases of copyright holders in the world. It is a unique and indispensable resource for archivists whose users may need to secure permissions to publish archival holdings. (Henderson and Sutton are co-founders of WATCH.)

Speakers
CH

Cathy Henderson

Associate Director, The University of Texas at Austin
C0-presenting, with David Sutton at the University of Reading, a poster session on WATCH, a directory of Writers, Artists, and their Copyright Holders
avatar for David Sutton

David Sutton

Director of Research Projects, University of Reading Library
Dr David Sutton has been Director of Research Projects in Reading University Library since 1982. He is editor of the Location Register of English Literary Manuscripts and Letters and UK editor of the WATCH copyright project (Writers Artists & Their Copyright Holders). He has been awarded the Benson Medal of the Royal Society of Literature for distinguished services to literature; the Archivist of the Year award (Scone Foundation, New York... Read More →


Thursday August 14, 2014 3:00pm - 3:30pm
Conference Registration Foyer [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

3:00pm

P04 PROFESSIONAL POSTER - Record Group Revision at Southern Illinois University Carbondale
Attempts to strictly mirror the universitys organizational structure has resulted in a complicated and burdensome record group hierarchy at Southern Illinois University Carbondale. Influenced by a reappraisal project of Office of Sponsored Projects Administration records, this poster explains how previous literature and NARAs bureau level approach has influenced the rethinking and revision of the universitys record group hierarchy. The new philosophy rejects reflecting university organization for a simpler and sustainable classification system.

Speakers
avatar for Matt Gorzalski

Matt Gorzalski

University Archivist, Southern Illinois University, Carbondale
I graduated with my MLS degree from the University of Pittsburgh in August 2008. I am currently the University archivist at Southern Illinois University Carbondale. I have previously worked at The History Center in Diboll, TX and the Kansas State Historical Society.


Thursday August 14, 2014 3:00pm - 3:30pm
Conference Registration Foyer [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

3:00pm

P05 PROFESSIONAL POSTER - Mapping Duke History with Historypin
What is Historypin? How can archives use it? This poster shares the opportunities and lessons learned by Duke University Archives' experimentation with Historypin, a digital, user-generated archive of images with contributors from around the world. Duke sought to create a series of virtual tours, mapping different campus movements and landmarks as a way of sharing university history across space and time. Come see the results and get suggestions and tips for your own institution's channel on Historypin.

Speakers
ML

Meghan Lyon

Technical Services Archivist, Duke University


Thursday August 14, 2014 3:00pm - 3:30pm
Conference Registration Foyer [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

3:00pm

P06 PROFESSIONAL POSTER - Making Meaningful Connections with State Records Officers and Liaisons
Records management is at the core of government operations, and keeping our records liaisons informed and involved allows for more effective management of our state and federal records. This poster will briefly explain the structure of Vermont's Records Officer and Liaison Program, as well as describe the different approaches taken to engage Vermont's records liaisons--including methods of training and development, communication and outreach, and collaboration in Vermont's record management goals.

Speakers
SB

Sally Blanchard

Records Analyst II, Vermont State Archives & Records Administration


Thursday August 14, 2014 3:00pm - 3:30pm
Conference Registration Foyer [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

3:00pm

P07 PROFESSIONAL POSTER - Collaborative Archives: Using HistoryPin.com to Encourage Undergraduate Research
"Hendrix College: Food, Community, and a Sense of Place" was a project developed in collaboration with Dr. Amanda Hagood's Literature and the Environment class, the Hendrix College Archives, and Hendrix's Mellon Fellow in Digital Humanities and Pedagogy, Tim Lepczyk. The purpose of the project was to encourage students to engage with place through research in the Hendrix College Archives using digital storytelling as a medium. This poster will provide a snapshot about the work that was done, including methodologies and the result of the collaboration.

Speakers

Thursday August 14, 2014 3:00pm - 3:30pm
Conference Registration Foyer [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

3:00pm

P08 PROFESSIONAL POSTER - Power to the People: Building the Colorado Chicano Movement Archives
In 2008, the Colorado State University-Pueblo launched a new collecting endeavor, the Southern Colorado Ethnic Heritage and Diversity Archives. As the Archives worked with grassroots organizers to document the Colorado Chicano Movement, a truly collaborative relationship between the Archives and the Chicano community emerged, in which the Archives emphasized stewardship over custodianship, and the Chicano community had an important voice in determining the types of materials to be preserved.

Speakers
avatar for Bev Allen

Bev Allen

University Archivist/Records Manager, Colorado State University, Pueblo
I love my job! I enjoy working with our donors to continue building the Southern Colorado Ethnic Heritage and Diversity Archives - I have learned so much from them! They have helped me learn about the Colorado Chicano Movement and are such enthusiastic supporters of our program. We do a lot of outreach to the community, and this in turn has built stronger partnerships between the university and Pueblo, Colorado. | | Outside of work, my... Read More →


Thursday August 14, 2014 3:00pm - 3:30pm
Conference Registration Foyer [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

3:00pm

P09 PROFESSIONAL POSTER - University Archives and Community Organizations: Ensuring Access through Collaboration
How can a university archives establish a successful ongoing relationship with a community archives? What are the benefits and challenges of such collaboration? How can both entities work together toward a mutually beneficial goal? This session will explore these questions via the example of the University of Massachusetts Boston's collaborative project with The Irish Ancestral Research Association to preserve and provide access to a collection of mortuary records from the Massachusetts Catholic Order of Foresters.

Speakers
AE

Andrew Elder

Digital Archives and Outreach Librarian, University of Massachusetts, Boston
avatar for Jessica Holden

Jessica Holden

Archival Reference and Processing Librarian, University of Massachusetts Boston
Jessica Holden is the Archival Reference and Processing Librarian for University Archives and Special Collections at the University of Massachusetts Boston. She manages the department's processing and reference services, supervises processing staff and interns, and contributes to collaborative department projects and programs such as the Mass. Memories Road Show. She received an M.S. in Library and Information Science from Simmons College in 2012... Read More →
avatar for Joanne Riley

Joanne Riley

University Archivist, University of Massachusetts, Boston
I happily serve as University Archivist and Curator of Special Collections at UMass Boston, a great urban public university that sits on the edge of Boston Harbor. I manage the Healey Library's archival research collections and related academic and community-based initiatives including overseeing projects like the “Mass. Memories Road Show”, a long-term initiative to collect and archive images and oral histories related to Massachusetts... Read More →


Thursday August 14, 2014 3:00pm - 3:30pm
Conference Registration Foyer [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

3:00pm

P10 PROFESSIONAL POSTER - Processing a Multi-Language Collection From Alef to Tav
The presence of multiple languages complicated the arrangement, description and accessibility of the materials in the Abraham Joshua Heschel Papers at Duke University, and presented many challenges to the project team. This poster visualizes the multi-dimensional aspect of processing a collection with multiple languages. It depicts the workflow from beginning to end, providing creative, yet practical solutions to arranging, describing, and making multi-language materials discoverable and accessible to a diverse group of researchers.

Speakers
MS

Mary Samouelian

Project Processing Archivist, Duke University


Thursday August 14, 2014 3:00pm - 3:30pm
Conference Registration Foyer [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

3:00pm

P11 PROFESSIONAL POSTER - La Historia de Mi Familia: Connecting Hispanic Students to History through Primary Source Documents
How can we connect students to history? One way is by teaching them how to discover their own storiesand those of their families. More than 180 ninth-grade students at Esperanza Academy Charter School in north Philadelphia spent the spring of 2013 learning how to "do" history. The exhibit, La Historia de Mi Familia, shares the family history stories uncovered by 30 of the Esperanza ninth-graders.

Speakers
avatar for Ashley Stevens

Ashley Stevens

Education & Outreach Coordinator, Texas State Library and Archives Commission
Ashley Stevens is the Education & Outreach Coordinator at the Texas State Library and Archives Commission, a position she has held since March 2015. At TSLAC, she coordinates outreach efforts for the Archives and Information Services Division (ARIS), develops archives-related programming, serves as chair of the Exhibits Committee, and Principal Assistant of the Texas Historical Records Advisory Board. She brings to the position over three... Read More →


Thursday August 14, 2014 3:00pm - 3:30pm
Conference Registration Foyer [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

3:00pm

P12 PROFESSIONAL POSTER - Partnering for Digital Preservation: Project Management and Workflows
Binghamton University Libraries has implemented the Rosetta digital preservation system in order to provide preservation and access to materials produced throughout the University community. These materials are from the Libraries Special Collections and University Archives as well as units outside the Libraries. Collaborating on digital projects has necessitated that we re-envision our workflows, policies, and procedures. This poster discusses the ideal workflow and provides a case study to illustrate how this works in practice.

Speakers
avatar for Edward Corrado

Edward Corrado

Director of Library Technology, Binghamton University Libraries
Provides leadership for information technologies and digital initiatives and overall direction, administration and management of computer resources, systems, and networking in the Libraries. Supervise the Systems Department; oversee the Libraries’ technology infrastructure, web services, and other information access and production technologies; responsible for the Libraries' ILS (Ex Libris ALEPH); work with the Library faculty and staff to... Read More →
RJ

Rachel Jaffe

Metadata Librarian, University of California, Santa Cruz


Thursday August 14, 2014 3:00pm - 3:30pm
Conference Registration Foyer [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

3:00pm

P13 PROFESSIONAL POSTER - Provenance, Ethics, and Access: Reprocessing the Matilda Coxe Stevenson Photographs
Matilda Coxe Stevenson's photographs at the National Anthropological Archives presented a case of historical mismanagement and raised questions about restoring historically divided collections and the conflict surrounding culturally sensitive materials, access, and ethics. The NAA's approach to reprocessing the collection addressed both questions, reuniting the collection according to provenance but also applying the Protocols for Native American Archival Materials to balance the importance of access with respect for source communities.

Speakers
SG

Sarah Ganderup

Contract Photo Archivist, Smithsonian Institution, National Anthropological Archives
Sarah Ganderup is currently a contract photo archivist for the National Anthropological Archives, a unit of the Smithsonian Institution. She earned her MLIS (2012) from the University of Washington, where she also worked for two years as a photo processing assistant in the university's Special Collections and Archives. In summer 2011, she also interned at the National Anthropological Archives and, upon graduation, was hired there to assist... Read More →


Thursday August 14, 2014 3:00pm - 3:30pm
Conference Registration Foyer [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

3:00pm

P14 PROFESSIONAL POSTER - Records Management as Risk Management
Using the presenter's background and experience as a licensed and practicing lawyer, this poster highlights the ways in which good records management programs and implementation help preserve assets, minimize liabilities, and manage risk, by creating an illustrate-able culture of compliance that helps shield organizations even when they do have problems with missing records because they are able to show that the missing record is an exception, not a general state of disorder or culpability.

Speakers
TL

Trevor Lewis

Records Analyst & Local Records Program Coordinator, Vermont State Archives & Records Administration


Thursday August 14, 2014 3:00pm - 3:30pm
Conference Registration Foyer [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

3:00pm

P15 PROFESSIONAL POSTER - Records of the Vermont State Hospital: Access, Privacy, and Law
This poster explains the role of archivists as a navigator for users researching the Vermont State Hospital records. The records offer a comprehensive view of the hospital consisting of clinical studies, photographs, and patient records. Staff members explain which records are closed to public inspection by Vermont's Public Record laws and, in the event that the desired records are closed, help researchers find open records that will answer their questions.

Speakers
MD

Mariessa Dobrick

Archivist I, Vermont State Archives & Records Administration
I am a Certified Archivist, working as reference and processing archivist for the Vermont State Archives and Records Administration. I have a Master of Arts in Library and Information Studies and a Certificate in Archives and Records Administration from UW-Madison.


Thursday August 14, 2014 3:00pm - 3:30pm
Conference Registration Foyer [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

3:00pm

P16 PROFESSIONAL POSTER - Picture This: Migrating Metadata in Visual Materials Collections
What are key components to consider when developing a CMS? How can you standardize data before migration to ensure future access? A case study from the Emilio Segre Visual Archives of the Niels Bohr Library and Archives demonstrates the development of a new CMS and data migration of an online historical photo collection of 25,000 images. This presentation explains the development of a new CMS and data migration process to ensure continued access and improved searchability.
PDF of poster

Speakers
avatar for Savannah Gignac

Savannah Gignac

Photo Librarian, Niels Bohr Archive
http://therovingcorker.wordpress.com/


Thursday August 14, 2014 3:00pm - 3:30pm
Conference Registration Foyer [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

3:00pm

P17 PROFESSIONAL POSTER - Permanence in an Ephemeral Collection: The History and Future of the Pamphlet Collection at Humboldt State University Library
Is a vertical file of newspaper clippings and ephemera still relevant in the digital age? This poster describes the changing nature of vertical files, pamphlets, and other ephemeral collections in the 21st century using the Humboldt State University Library Pamphlet Collection as a case study. The presentation also considers how archivists and librarians continue to encourage student and researcher participation with ephemeral materials, whether paper or digital.

Speakers
avatar for Carly Marino

Carly Marino

Special Collections Librarian, Humboldt State University


Thursday August 14, 2014 3:00pm - 3:30pm
Conference Registration Foyer [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

3:00pm

P18 PROFESSIONAL POSTER - The Dolmen Press Collection: One Collection, Many Uses
The Dolmen Press Collection, part of Special Collections, ZSR Library, Wake Forest University, contains the output of Liam Miller's Dolmen Press, in Dublin, Ireland, from 1951 to 1987. Miller was a book designer, printer, and cultivator of Irish poets and writers. The poets included top Irish authors, artists, and poets. The collection has been used in a variety of non-traditional ways by information literacy classes and letterpress printing of the plates in this collection for outreach.

Speakers
avatar for Craig Fansler

Craig Fansler

Preservation Librarian, Wake Forest University
Education: MLIS Library and Information Science, University of North Carolina at Greensboro, 2005; Certificate Graphic Design, Guildford Technical Community College, Jamestown, NC, 2001; M.S. Management, Troy State University, Troy, Alabama, May 1978; B.A. Art History/Printmaking, East Carolina University, Greenville, NC, 1973. Experience: Preservation Librarian, Z. Smith Reynolds Library, Wake Forest University, Winston-Salem, NC – July... Read More →


Thursday August 14, 2014 3:00pm - 3:30pm
Conference Registration Foyer [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

3:00pm

P19 PROFESSIONAL POSTER - Watch Your Exhibits Perform with Augmented Reality
How often have you wished there were a better way to let delicate manuscripts and rare books perform for visitors, while staying mindful of preservation and security? Emporia State Universitys Special Collections and Archives has achieved this goal by utilizing mobile, augmented reality technology to bring these items to life.

Speakers
EG

Earl Givens

Digital Resources Librarian, Emporia State University
avatar for Ashley Todd-Diaz

Ashley Todd-Diaz

Curator of Special Collections and Archives, Emporia State University


Thursday August 14, 2014 3:00pm - 3:30pm
Conference Registration Foyer [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

3:00pm

P20 PROFESSIONAL POSTER - Lost Coal Towns of Southern Colorado: Map Digitization and Access
The CF&I Archives in Pueblo, Colorado, holds archival records documenting the 121-year history of the Colorado Fuel and Iron Company, which includes historic, hand-drawn maps of mines and mining towns in Southern Colorado. Archives staff has been digitizing, describing, and providing online access to these one-of-a kind maps. This poster describes the project, focusing on its challenges and successes.

Speakers
avatar for Sara Szakaly

Sara Szakaly

Archivist, Bessemer Historical Society


Thursday August 14, 2014 3:00pm - 3:30pm
Conference Registration Foyer [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

3:00pm

P21 PROFESSIONAL POSTER - Are You Afraid of the Attic? Records Management in Small County Government
The Clinton County Records and Archives of Ohio, established in 1996, posed unique challenges to the new records manager taking over in 2013, including a records center full of unlabeled boxes, records far past their retention period, and hidden attics containing records not seen for more than 50 years. This poster describes the rebuilding process of a successful records management program for a small county government in Ohio to ensure access for years to come.

Speakers
KH

Kayla Harris

Records Manager and Archivist, Clinton County Records and Archives


Thursday August 14, 2014 3:00pm - 3:30pm
Conference Registration Foyer [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

3:00pm

P22 PROFESSIONAL POSTER - Military Wives: Oral Histories of a Neglected Group
The histories of military wives have long been neglected. L. Tom Perry Special Collections is collecting these fascinating stories of women spanning several decades. Once collected, the histories are archived and made available through a detailed finding aid. We hope that eventually the items will be part of a digital archive. Both transcripts and digital formats will be available.

Speakers
KY

Kristi Young

Curator of Folklore Archives, Brigham Young University
Harold B. Lee Library, Brigham Young University


Thursday August 14, 2014 3:00pm - 3:30pm
Conference Registration Foyer [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

3:00pm

P23 PROFESSIONAL POSTER - From Digital Project to Digital Policy
A specific digital archives project at Rice University has been used as a pilot for best practices in building high-quality online collections, deeply informing our workflows for access and preservation and influencing policies and practices of appraisal, donor relations, arrangement and description, and more. This poster shares how lessons learned at the project level can be applied to the larger repository, shifting toward more incorporation of "things digital."

Speakers
avatar for Dara Flinn

Dara Flinn

Archivist/Special Collections Librarian, Rice University
Dara Flinn received her MLS from the University of North Texas in 2010, and is an Archivist and Special Collections Librarian in the Woodson Research Center at Rice University. She is a Certified Archivist and a Digital Archives Specialist. Dara serves as Vice Chair and co-editor of the Society of Southwest Archivists Publications Committee.


Thursday August 14, 2014 3:00pm - 3:30pm
Conference Registration Foyer [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

3:00pm

P24 PROFESSIONAL POSTER - The Weaving of Metadata Standards for Dataset Preservation
The Purdue University Research Repository (PURR) is a customization of the HUBzero™ platform. HUBzero™ was developed for project management, scientific collaboration, publication of research outputs, and tools such as simulations within a private project web space. PURR maintains all the HUBzero™ functionality, but was extended to publish and archive research datasets. This customization necessitated the development of a standards-based, robust metadata scheme for the access, dissemination, preservation, and disaster recovery of the published datasets.

Speakers
avatar for Amy Barton

Amy Barton

Assistant Professor, Metadata Specialist, Purdue University Libraries
I've been at Purdue for almost 3 years as Assistant Professor of Library Science, Metadata Specialist. I work closely with my Data Specialist colleagues in Research Data @ Purdue Libraries. I work with our Purdue University Research Repository (PURR) team to develop robust descriptive and preservation metadata for research data. I guest lecture in graduate student courses to impart the importance of metadata standards, data description, and... Read More →


Thursday August 14, 2014 3:00pm - 3:30pm
Conference Registration Foyer [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

3:00pm

P25 PROFESSIONAL POSTER - Preserving Historical Memory and Protecting Academic Freedom: The Advent of the First Primary Source Database on PRC History
This poster describes the birth of the first independently produced database on the history of the Peoples Republic of China, entitled "The Database for the History of Contemporary Chinese Political Movements." The database includes previously unavailable primary sources for all important stages in China from 1949 to 1976, including the Cultural Revolution. Significant issues such as international copyright concerns and the imprisonment of its chief editor that emerged during its creation are presented.

Speakers
ZZ

Zehao Zhou

Supervisor, York College of Pennsylvania
The state of archival sources in China | Academic freedom in China | Combatting government censorship | Copyright | Independently produced archival databases | Translation challenges in creating non-English archival sources


Thursday August 14, 2014 3:00pm - 3:30pm
Conference Registration Foyer [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

3:00pm

P26 PROFESSIONAL POSTER - Archival Complexity: What Are Its Effects on the Sustainability of Archival Institutions?
The presenter proposes a new way to understand the role of sustainability in the archival profession. Sustainability emerges from those archival institutions that successfully solve their day-to-day problems, not from those that passively consume fewer resources. Decision-makers engage in problem-solving that may result—often imperceptibly—in increasingly complex organizations and practices. To foster sustainability in archival institutions, we must understand how the growth in complexity operates and how to control it. This poster highlights examples of how complexity affects the sustainability of archival institutions.

Speakers
avatar for Mark D. Wolfe

Mark D. Wolfe

Curator of Digital Collections, University at Albany, SUNY


Thursday August 14, 2014 3:00pm - 3:30pm
Conference Registration Foyer [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

3:00pm

P27 PROFESSIONAL POSTER - A Comparative Study of Institutions Organizational Factors Influence on the Use of Academic Institutional Repositories: Comparing the U.S. and Taiwan
To better understand the organizational and cultural influence on the use of institutional repositories (IRs), I examined two IR projects in two countries: the U.S. and Taiwan. The focus of my inquiry was on how institutions organizational factors influence the use of IR and building knowledge in the context of their academic work. Semi-structured interviews were conducted with 21 administrative faculty and librarians and thorough document analysis was conducted on each case.

Speakers
SL

Suyu Lin

Assistant Professor, Chicago State University


Thursday August 14, 2014 3:00pm - 3:30pm
Conference Registration Foyer [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

3:00pm

P28 PROFESSIONAL POSTER - Using NARA's Holdings Maintenance System to Provide Access for Researchers
This poster showcases how the Philadelphia office of the National Archives and Records Administration used the Holdings Maintenance System not only to prepare records for a physical move but also to ensure easier access to all records in the new location. It provides an overview of how the Holdings Maintenance System works and its capabilities in tracking records on the series, box, and even item levels, thereby ensuring access to records requested by researchers.

Speakers
IT

Irina Tsiklik

Archivist, National Archives and Records Administration


Thursday August 14, 2014 3:00pm - 3:30pm
Conference Registration Foyer [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

3:15pm

Salute to SAA Authors
Break out the lemonade and hoist a glass to those who have contributed to SAA publications in the past year!

Thursday August 14, 2014 3:15pm - 3:30pm
SAA Bookstore, Maryland C [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

3:30pm

SAA Description Section
Join us for the business meeting with election results and reports from all our liaisons. Later, we will feature presentations on global descriptive and standards projects, including the ICA Experts Group on Archival Description (EGAD!) and eARD (Electronic Records Management and E-Archiving).

Thursday August 14, 2014 3:30pm - 5:00pm
Washington 4 [Exhibition Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

3:30pm

SAA Electronic Records Section
Following the ERS business meeting, we host a mini-un-conference. Proposals will be accepted online before the meeting starts via the ERS website (http://www2.archivists.org/groups/electronic-records-section). The favorites will get a 3- to 5-minute pitch and everyone will break into smaller groups for discussion. Free movement between the groups is encouraged!

Thursday August 14, 2014 3:30pm - 5:00pm
Washington 1 [Exhibition Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

3:30pm

SAA Student Chapter Leaders
The leaders of SAA’s student chapters meet for an informal exchange of ideas about managing their chapters, raising funds, and engaging students. Stop by if you’re interested!

Thursday August 14, 2014 3:30pm - 5:00pm
Madison AB [Mezzanine Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

3:30pm

NAGARA Business Meeting
Thursday August 14, 2014 3:30pm - 5:30pm
Virginia C [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

3:30pm

SAA Acquisitions and Appraisal Section
Following our business meeting, join us for a panel discussion on acquisition and appraisal of electronic records. Archivists and other electronic records specialists discuss strategies for appraising and acquiring electronic/born-digital records and share their experiences with ingest and forensics tools, website capture, working with donors, and developing polices for management and acquisition of electronic records.

Thursday August 14, 2014 3:30pm - 5:30pm
Washington 2 [Exhibition Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

3:30pm

SAA Oral History Section
Please join us for the Oral History Section's annual business meeting. Following the meeting, attendees will hear from three oral history projects in the DC area. Representatives from the Library of Congress (American Folklife Center), George Washington University, and the United States Congress will highlight their current projects.

Thursday August 14, 2014 3:30pm - 5:30pm
Virginia AB [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

3:30pm

SAA Preservation Section
The Preservation Section’s short business meeting is followed by information concerning the Survey of Preservation Statistics by Holly Robertson.  The main program is a panel discussing trends and innovations in the preservation of AV Materials. Panelists include Robert Horton (IMLS) and Joel Wurl (NEH), who briefly discuss grant programs supporting preservation and the projects featured on the panel; Bill Veillette (NEDCC) discussing IRENE funded by both NEH and IMLS ( http://www.nedcc.org/eblasts/2013IRENE.html); Karen Cariani (WGBH) discussing trends in preserving modern video/film related to an NEH grant to WGBH; and Carl Fleischauer (Library of Congress) discussing preservation of sound recordings, the FADGI program, and Sound Directions. A short question and answer session follows.

Thursday August 14, 2014 3:30pm - 5:30pm
Washington 6 [Exhibition Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

3:30pm

SAA Reference, Access, and Outreach Section
Following a brief business meeting, the RAO Section hosts its third annual Marketplace of Ideas! Participants can browse and shop at a selection of market stalls, each with different discussions and demonstrations that address key issues, approaches, and strategies of current relevance to RAO archivists.

Thursday August 14, 2014 3:30pm - 5:30pm
Washington 5 [Exhibition Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

3:30pm

SAA Visual Materials Section
The Section's meeting topics will include committee reports, decisions from the Midwinter meeting, appointments of liaisons to outside organizations, plans for several publications projects, developing "tip sheets" for born-digital collections, and strategies for successful program proposals. A speaker will describe a major Washington photographic collection.

Thursday August 14, 2014 3:30pm - 5:30pm
Washington 3 [Exhibition Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

5:30pm

Graduate Student Poster Presentations
Graduate Student Poster Presentations

Student posters highlight the research activities of graduate students in archives and records management programs, as well as projects and activities of SAA Student Chapters. Posters will be on display in the Exhibit Hall on Thursday, August 14, from 5:30 pm to 7:30 pm, and on Friday, August 15, from 9:00 am to 4:30 pm. Students will be present to discuss their posters with attendees on Thursday from 5:30 pm to 7:30 pm and on Friday from 11:45 am to 12:45 pm.

1. Opening Up Closed Stacks: An Archival Collections Assessment at the New York Society Library
Brynn White, CUNY Queens College

2. Expanding Access: Promoting Primary Sources for Educators at the Dolph Briscoe Center for American History
Catherine Bell, University of Texas at Austin

3. The Media History Digital Library: a Collaborative Presentation of Public Domain Materials
Laurel Gildersleeve, University of Wisconsin-Madison 

4. Rediscovering the Gold Country: Ensuring Access to Northern California History
Kaitlyn Crain, Monica Downs, and Jason Sarmiento, California State University, Sacramento SAA Student Chapter 

5. Then and Now: Origins of the U.S. World War I Archives and Memorials
Rachel Gifford and Michelle Caldwell, Louisiana State University 

6. EAD Legacy Finding Aid Conversion at the Smithsonian Institution's Archives of American Art
Callie Wiygul, University of Southern Mississippi 

7. Historic Postcards of Virginia: A Collaboration between CUA and the Arlington Public Library's Center for Local History
Sharad J. Shah, The Catholic University of America

8. Missing Oral History Release Forms: Contexts and Responses
David A. Olson, New York University/Palmer School of Library and Information Science

9. Providing Access to Non-Traditional Users: The Digitization of the World War I Photo Collection at the Archives of the American Field Service
Elizabeth Alleva, New York University

10. Seeing the Archive through the Tweets: Three Questions and Eight Considerations for Archiving Twitter
Beth McDonald, University of California, Los Angeles 

11. Thinking Large, Processing Small: Manuscripts Processing at the A.S. Williams III Americana Collection 
Haley Aaron, University of Alabama

12. The Franciscan Monastery Visual Collection: Strengthening User-Community Engagement Through Digital Preservation and Access
Mike Saelee, Steven Salas, and Tara Barnett, The Catholic University of America 

13. Accessing Oral Histories: Mapping the Long Women's Movement with the Digital Innovation Lab and the Southern Oral History Program at UNC-Chapel Hill 
Stephanie Barnwell, University of North Carolina, Chapel Hill

14. ArchivesSpace and the Opportunity for Institutional Change
Stephen Ammidown, University of Maryland, College Park

15. Building Leaders and Archival Programs: Utilizing the University of Tennessee SAA Student Chapter to Build and Support Archival Education 
Krista Oldham, April Akins, and Mark Freeman, University of Tennessee, Knoxville SAA Student Chapter

16. Documenting Modern Living: Digitizing the Miller House and Garden Collection
Amy Auscherman, Indiana University, Bloomington 

17. Moses Asch and His Encyclopedia of Sound: Digitizing the Moses and Frances Asch Collection
Nicole Horstman, University of Maryland 

18. Reprocessing: The Trials and Tribulations of Previously Processed Collections
Annalise Berdini, Steven Duckworth, Jessica Hoffman, Alina Josan, Amanda Mita, and Evan Peugh, Drexel University

19. Audio Digitization at the Walker Art Center
Andrea Hoff, St. Catherine University

20. Digital Archive of Massachusetts Anti-Slavery and Anti-Segregation Petitions
Nicole Topich, Harvard University

21. Interpreting the Wisconsin Thematic Panels Project
Michelle Dubert-Bellrichard, University of Wisconsin-Madison

22. Digital Preservation in Community Archives: A Project at Interference Archive
Bonnie Gordon, New York University

23. The Oneida Nation Film Preservation Project
Lotus Norton-Wisla, University of Wisconsin-Madison 
Emily Swenson, University of Wisconsin-Madison

24. Archives Revitalized: Collection Management, Preservation, and Digitization at Harrisburg Area Community College (Harrisburg, PA)
Marietta Carr, University of Pittsburgh

25. Wikipedia loves academic archives! Improving Access to College and University Archival Collections through the GLAM-Wiki Initiative
Chloe Raub, The Catholic University of America

26. Leaving Home: Taking a Job Outside Your Comfort Zone
Wendy Cole, Steven Wade, Karen Dafoe, and Victoria Hess, Louisiana State University SAA Student Chapter

27. Project Andvari: Facilitating Access to Disparate Digital Collections of the Medieval Material Culture of Northern Europe through Interdisciplinary Collaboration 
Joseph Koivisto, The Catholic University of America

28. UMD Archives Goes Greek--UMD Greek Life Goes Archival
Kenneth Roussey, University of Maryland College Park

29. Biographer, Professor, Activist: Accessing the Papers of Michael Wreszin
Christoper Arena, Queens College, City University of New York

30. An Exploratory Study that Investigates Whether Copyright Infringement is an Issue in Digitized Graduate Research Found in University Archives
Christina Wyles, University of Arizona

31. City of San Bruno Centennial: Creating an Interactive Local History Timeline
Kathleen O'Connell, University of Texas at Austin

32. Searches in Sinai: The Romain F. Butin 1930 Harvard-CUA Expedition to Serabit-el-Khadim Collection 
J. Michelle Datiles, The Catholic University of America

33. Archives of Repression: The Importance of Survivor Testimony in the Archives
Mary Kate Kwasnik, University of Wisconsin-Madison

34. Society of American ArchivistsUniversity of Texas Student Chapter
Susan Floyd, University of Texas at Austin SAA Student Chapter

35. Action, Cooperation, and Independence: a Survey of Community Archives and History-Making Organizations in the Middle and Western United States
Adrienne Evans, University of Wisconsin-Madison 

36. The Ray Johnson Estate: Archives & Art Historical Narrative
Diana Bowers, Pratt Institute

37. [CANCELED] The Myths of Corsets: How Access to Archival Material Can Separate Fact from Fiction
Carmen Cowick, Queens College, City University of New York 

38. Filling in the Margins: The Use of Queer Theory, Feminist Standpoint Theory, and Critical Race Theory to Build Inclusive Archival Collections
Jen LaBarbera, University of Denver

39. The Intersections of History: Public History Meets The Archives
Melissa Schultz, University of Wisconsin-Eau Claire

Speakers
avatar for Haley Aaron

Haley Aaron

Archivist, Alabama Department of Archives and History
avatar for Elizabeth Alleva

Elizabeth Alleva

Assistant Archivist, Archives of the Archdiocese of New York
I am a 2015 graduate of the New York University Master of Art's in Archives and Public History Program. I am also the new Assistant Archivist at the Archives of the Archdiocese of New York. I am excited to be at SAA again, this time presenting a poster that is based on my culminating master's project at NYU. My project was focused on a particular scrapbook from the Archives of the Archdiocese of New York that documented a 1922 trip to the Bahamas... Read More →
avatar for Steve Ammidown

Steve Ammidown

Archivist-for-Hire
CA

Christopher Arena

Queens College, The City University of New York
avatar for Amy Auscherman

Amy Auscherman

Archives Assistant, Indianapolis Museum of Art
TB

Tara Barnett

The Catholic University of America
avatar for Stephanie Barnwell

Stephanie Barnwell

Carolina Digital Humanities Initiative, UNC-Chapel Hill
avatar for Catherine Bell

Catherine Bell

Archivist, Texas Parks and Wildlife Department
Catherine Bell is currently the Infrastructure Archivist at the Texas Parks and Wildlife Department. She previously worked as a Historic Resources Specialist for Reference Services at the Mississippi Department of Archives and History. She obtained a Master of Science in Information Studies from UT-Austin's School of Information in 2014. She interned with the Smithsonian Gardens' Archives of American Gardens in the summer of 2014. She also... Read More →
AB

Annalise Berdini

Student processor, Drexel University
avatar for Diana Bowers

Diana Bowers

Pratt Institute
I am currently in the last stage of a dual Master's degree in Library Science and Art History, with a certificate in Archives. I am also working as the Archivist for the Ray Johnson Estate.
MC

Michelle Caldwell

Graduate Assistant, Louisiana State University
MC

Marietta Carr

Reference Assistant, Harrisburg Area Community College
Graduate student at University of Pittsburgh.
WC

Wendy Cole

Student, LSU
avatar for Kaitlyn Crain

Kaitlyn Crain

Graduate Student, California State University, Sacramento
avatar for Karen Dafoe

Karen Dafoe

Student, Louisiana State University
avatar for J. Michelle Datiles

J. Michelle Datiles

Graduate Library Preprofessional (GLP), Semitics/Institute of Christian Oriental Research Library, The Catholic University of America
About the poster: "Searches in Sinai: the Romain Francois Butin Epigraphic Collection" details a recently processed collection composed of materials from a 1930 Harvard-Catholic University joint expedition to Sinai to search for Proto-alphabet inscriptions. Romain Butin, Ph.D. (CUA) was the expedition's epigrapher. As far as access and outreach plans: complete digital archiving hosted on the university's institutional repository (Fall 2014... Read More →
avatar for Monica Downs

Monica Downs

Graduate Student Assistant, California State Parks Photographic Archives
avatar for Steve Duckworth

Steve Duckworth

Processing Archivist, University of Florida
Steve Duckworth is the Processing Archivist for the University of Florida. Previously he worked as a Project Archivist with the National Park Service in Anchorage, AK, where he processed the records of Wrangell-St. Elias National Park and Preserve. Before the small series of cross-country moves, Steve lived in Philadelphia where he graduated from Drexel University's MSLIS program. In Philly, Steve worked as an Archives Processor with the... Read More →
avatar for Susan Floyd

Susan Floyd

MSIS Candidate, The University of Texas at Austin
Interests include archives and preservation, digital humanities, digital librarianship, museum studies, modernism, British and American history, public history, Texana, accessibility, foodways, monuments and memory, graffiti, and finding the perfect cheese enchilada plate.
MF

Mark Freeman

University of Tennessee, Knoxville
RG

Rae Gifford

Graduate Student, Louisiana State University
LG

Laurel Gildersleeve

Assistant Archivist, Wisconsin Historical Society
I am interested in learning about other archivists' work in preservation, access, and outreach. I am particularly interested in learning how others approach working with AV and multi-format collections. Above all, I hope to contribute to the conversations at SAA and engage with new friends and colleagues. Please visit me at the SAA poster session!
BG

Bonnie Gordon

New York University
VH

Victoria Hess

Louisiana State University
AH

Andrea Hoff

St. Catherine University
avatar for Jessica Hoffman

Jessica Hoffman

Project Assistant/Student, PACSCL/Drexel University
NH

Nicole Horstman

Digital Archivist, International Monetary Fund
avatar for Joseph Koivisto

Joseph Koivisto

Research Assistant, The Catholic University of America
avatar for Mary Kate Kwasnik

Mary Kate Kwasnik

Visual Materials Archives Assistant, Wisconsin Historical Society
A New Englander at heart, I've recently found myself in the Midwest as an archives student. I love working with visual materials, especially those bizarre or unusual.
JL

Jen LaBarbera

University of Denver
avatar for Beth McDonald

Beth McDonald

Resident Archivist, University of Southern California
AM

Amanda Mita

Graduate Student, Drexel University
LN

Lotus Norton-Wisla

Student, University of Wisconsin-Madison
KO

Kathleen O'Connell

Centennial Project Archivist, San Bruno Public Library
KO

Krista Oldham

Senior Archives Manager, University of Arkansas Libraries
Hmmm about me? The essence of me cannot be contained to this tiny little box.
DO

David Olson

New York University
CR

Chloe Raub

Library Assistant, The Catholic University of America
I'm originally from the San Francisco Bay Area and have lived in New Orleans and Washington, DC over the past decade. I have over five years of experience working in libraries and archives. I'm currently completing an M.S. in library and information science with a concentration in cultural heritage information management at Catholic University. I also have an M.A. in anthropology and museum training from George Washington University and a B.A. in... Read More →
KR

Kenneth Roussey

Graduate Student Assistant, University of Maryland Special Collections
MS

Mike Saelee

The Catholic University of America
SS

Steven Salas

The Catholic University of America
Student at The Catholic University of America. I interned at the Franciscan Monastery of the Holy Land for a semester within their archives. I am currently interning at the United States Holocaust Memorial Museum's Library. | | My group will be presenting our summer project entitled The Franciscan Monastery Visual Collection: Strengthening User-Community Engagement Through Digital Preservation and Access | | Also...my eyes squint a... Read More →
avatar for Allan Jason Sarmiento

Allan Jason Sarmiento

Project Archivist / Oral Historian, Welga! Filipino American Labor Archives Project
I am a public history M.A. candidate at California State University, Sacramento. For the 2013-2014 Academic School Year, I was the President of the SAA CSUS Student Chapter. Currently, I am a student assistant (archival processing) at the California State Archives. For my thesis, I am creating a digital and physical archive dedicated to Filipino American labor history, starting off with Filipino American activism during the Delano Grape Strikes... Read More →
avatar for Melissa Schultz

Melissa Schultz

Graduate Student, University of Wisconsin-Madison
SS

Sharad Shah

Library Technician, The Library of Congress
ES

Emily Swenson

University of Wisconsin
NT

Nicole Topich

Project Archivist, Center for American Political Studies at Harvard University
SW

Steven Wade

Louisiana State University
BW

Brynn White

Digital Projects Assistant / Archives Assistant, New York Society Library / Louis Armstrong House Museum
I graduated from CUNY Queens College in Spring 2014 with an MLIS and certification in Archiving & Preservation of Cultural Heritage Materials. I am currently coordinator of a large-scale digitization initiative of the New York Society Library's circulation records, 1792-1805 and am collaborating with Whirl-i-Gig, developers of Collective Access, to migrate the data and design an interactive digital portal for the Library's institutional records... Read More →
CW

Callie Wiygul

Graduate Student, University of Southern Mississippi
CW

Christina Wyles

Student
I am a serious student at the School of Information Resources & Library Science, University of Arizona. My ambitions include medical librarianship, digital preservation, program development and informatics.


Thursday August 14, 2014 5:30pm - 7:30pm
Exhibit Hall A [Exhibition Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

5:30pm

Exhibit Hall Grand Opening / Happy Hour
In the ARCHIVES*RECORDS: Ensuring Access Exhibit Hall you'll have an unparalleled opportunity to talk with our industry partners, share your ideas and opinions, and learn about whats new in the field. What products and services do you need to ensure growth and sustainability? Tell our exhibitors!

Thursday, August 14
5:30 PM – 7:30 PM             Grand Opening / Happy Hour

Friday, August 15

9:00 AM – 4:30 PM             Exhibit Hall Open
11:45 AM – 1:00 PM           "Light Fair" Lunch
3:45 PM – 4:30 PM             Afternoon Break

Thursday August 14, 2014 5:30pm - 7:30pm
Exhibit Hall A [Exhibition Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

7:30pm

ArchivesSpace Open Reception
Join us for an evening of desserts and cold beverages.

Members of the ArchivesSpace team will be present to answer questions about ArchivesSpace.

All are welcome! 

Thursday August 14, 2014 7:30pm - 9:00pm
Hoover [Mezzanine Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

7:30pm

Mixers and Alumni Parties
  • The Catholic University of America (Park Suite 8212, Lobby Level)
  • New York University (Smoke & Barrel, 2471 18th Street, NW)
  • Simmons College School of Library and Information Science (Balcony B, Mezzanine Level)
  • University at Albany, State University of New York (Park Suite 8209, Lobby Level)
  • University of California, Los Angeles (TBA)
  • University of Illinois Graduate School of Library and Information Science (Scion Dupont Circle, 2100 P Street, NW)
  • University of Maryland College of Information Studies (Balcony A, Mezzanine Level)
  • University of Michigan (Harding, Mezzanine Level)
  • University of North Carolina, Chapel Hill (Harry’s Pub Private Dining Area, Lobby Level)
  • University of Texas iSchool and Society of Southwest Archivists (Murphy's, 2609 24th St, NW)
  • Wayne State University School of Library and Information Science Archival Program (TBA)

Thursday August 14, 2014 7:30pm - 9:30pm
TBA

8:30pm

Archives in the Movies
The irrepressible Leith Johnson returns in his usual elegant style with "Archives in the Movies 12," an updated program of two dozen wideranging film clips that show how archivists, curators, and institutions that preserve the historical record are portrayed—for better or worse—in movies. Come sit in the dark with strangers to watch your "image" on the silver screen!

Thursday August 14, 2014 8:30pm - 9:45pm
Marriott Salon 1 [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

9:00pm

Conference Evaluation Form
Please complete this brief evalutaion to help us make the next conference even better!

Conference Evalutation Form 



 

Thursday August 14, 2014 9:00pm - 11:30pm
Conference Registration Foyer [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008
 
Friday, August 15
 

TBA

General Information
The information presented and the opinions expressed at ARCHIVES*RECORDS 2014 sessions and events are not necessarily endorsed by the Council of State Archivists, the National Association of Government Archives and Records Administrators, the Society of American Archivists, or the 2014 Program or Host committees.

Special Needs
If you have any special needs in order to participate fully in the conference, please notify a staff member at the Onsite Registration Desk.

The Host Committee: At Your Service!
Your Washington, DC-area colleagues have joined forces to staff the Advance Registration Desk – and provide you with the informationyou need to enhance your conference experience with repository tours (on Tuesday and Wednesday, see below), restaurant advice, ideas for on-your-own adventures, and tips on navigating the cityand its surrounding areas. Tap into the Host Committee’s great ideas and updates at http://archivesdc2014.wordpress.com/.

MP3Audio Recordings
Extend your learning even after the conference ends! Most education sessions are being audio-recorded, and MP3 recordings may be ordered during and after the meeting. Please purchase online at http://www2.archivists.org/2014/program/recordings

Need a Place to Meet?
The conference hotel is full of wonderful spaces in which to meet – both inside and outside. But just in case your small group would like a slightly more “formal” space, we’ve set aside an ad hoc room set with round tables that you’re welcome to share. Please be courteous of others. Thursday, 8:00 am – 11:00 am and 2:00 pm – 7:00 pm; Friday and Saturday, 8:00 am – 7:00 pm (Balcony B)

Information Tables
Stop by these information tables in the Registration Area to learn about your colleagues’ initiatives:


  • Academy of Certified Archivists

  • Archives Leadership Institute 2013-2015

  • Council of State Archivists

  • National Association of Government Archivesand Records Administrators

  • Journal of Contemporary Archival Studies

  • SAA Committee on Public Awareness

  • SAA Preservation Section

  • Mid-Atlantic Regional Archives Conference (MARAC)



“Office Hours” in the Exhibit Hall

ARCHIVES*RECORDS 2014
is a great place tomeet and greet – and CoSA, NAGARA, and SAA aredelighted to offer representatives from our own andrelated organizations an opportunity to answer yourquestions and hear your ideas. See page 59 for theOffice Hours schedule and location in the ExhibitHall. (Exhibit Hall A)

New this year – the “Funders Corner” in the Networking Café!

Drop by the Networking Café during the annual meeting to visit with program officers from CLIR, IMLS, NEH, and NHPRC.  Share ideas about projects and get some details on relevant funding programs.  If a representative isn’t there when you come by, grab some literature and leave a note requesting a follow up communication.  See how you can turn your inspirations into activities!



Friday August 15, 2014 TBA
Marriott Wardman Park 2660 Woodley Road NW, Washington, DC 20008

TBA

In Case of Emergency
Dial 11 – the Marriott’s internal emergency number – from any house phone. Provide the location of your emergency.

Dial 11 before calling 911 so that the hotel is aware of the emergency and can dispatch appropriate personnel.

Friday August 15, 2014 TBA
Marriott Wardman Park 2660 Woodley Road NW, Washington, DC 20008

TBA

SAA Code of Conduct*
SAA does not tolerate harassment in any form. In keeping with the core principles stated in its Code of Ethics for Archivists** and Equal Opportunity/Non-Discrimination Policy, the Society of American Archivists is committed to providing a harassment-free environment for its members and others who participate in its conferences, events, meetings, formal mentoring relationships, and online spaces, regardless of age, color, creed, disability, family relationship, gender identity/expression, individual life style, marital status, national origin, physical appearance, race, religion, sex, sexual orientation, or veteran status.

Harassment may include abusive verbal comments and/or discriminatory images in public spaces, deliberate intimidation, stalking, harassing photography or recording, sustained disruption of talks or other events, inappropriate physical contact, and unwelcome sexual attention.

Conference, event, meeting, and online participants who are asked to stop any harassing behavior are expected to comply immediately. Those who violate these rules may be expelled from the conference, event, or meeting at the discretion of the SAA Executive Director or organizers or may be denied access to the online space at the discretion of the administrator or the SAA Executive Director. Persons who have been expelled or denied access may appeal to the SAA Executive Committee.

If you feel that you are in immediate danger at any time during an SAA Annual Meeting or event, contact law enforcement (by dialing 911) or the facility front desk without delay. If you are not in immediate danger but feel that you are being harassed or that someone else is being harassed, or if you have other concerns, please contact the SAA Executive Director immediately.

At the SAA Annual Meeting: Go to the Onsite Registration Desk and ask the SAA staff member there to contact the Executive Director. You may be asked for a cell phone number at which the Executive Director can reach you.

At Other SAA Events/Meetings: Discuss your concerns with the presiding officer or instructor and/or contact the SAA Executive Director at 866-722-7858 or nbeaumont@archivists.org.

In SAA Online Spaces: Contact the administrator or the SAA Executive Director.

Content presented at SAA conferences or meetings or online may at times deal with sensitive subject matter, ranging from visually sensitive historical material (such as images related to acts of genocide) to sexually explicit language or images (such as in archival letters, nude photographs, or film or audiorecordings). This policy is not intended to constrain scholarly or professional presentation, discourse, or debate, as long as these exchanges are conducted in a respectful manner.
---------------------------------------------------------------------------------------
* This policy is based on US OpenGLAM Friendly Space Policy (https://meta.wikimedia.org/wiki/US_OpenGLAM_Launch/Friendly_space_policy), which in turn is based on the Geek Feminism Wiki sample policy (http://geekfeminism.wikia.com/wiki/Conference_anti-harassment_policy).

** See particularly “Archivists cooperate and collaborate with other archivists, and respect them and their institutions’ missions and collecting policies. In their professional relationships with donors, records creators, users, and colleagues, archivists are honest, fair, collegial, and equitable.”


Adopted by the SAA Council on July 23, 2014.

Friday August 15, 2014 TBA
Marriott Wardman Park 2660 Woodley Road NW, Washington, DC 20008

7:00am

Aeon Users Group Breakfast (Invitation Only)
Friday August 15, 2014 7:00am - 8:00am
Delaware B [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

7:00am

Write Away! Breakfast
Join an informal conversation with The American Archivist Editor Greg Hunter and Reviews Editor Amy Cooper Cary, Publications Editor Chris Prom, and SAA staff members Teresa Brinati and Anne Hartman on how YOU can contribute to the professional literature.

Friday August 15, 2014 7:00am - 8:00am
Delaware A [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

7:00am

Bookstore Open
Monumental deals are yours at the SAA Bookstore! Browse nearly 75 titles, including the latest:Conceptualizing 21st-Century Archives and Through the Archival Looking Glass: A Reader on Diversity and Inclusion. Or stop by to chat about an idea you have for a book, module, journal article, case study, perspective, or newsletter piece with Publications Editor Chris Prom, The American ArchivistEditor Greg Hunter, Director of Publishing Teresa Brinati, and Archival Outlook Coordinator Anne Hartman. 

Wednesday, August 13, 8:00 am - 6:00 pm 
Thursday, August 14, 7:00 am - 5:30 pm 
Friday, August 15, 7:00 am - 6:00 pm 
Saturday, August 16, 7:00 am - 9:00 am

 

Friday August 15, 2014 7:00am - 6:00pm
Maryland BC [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

7:00am

Networking Café Open
The Networking Café brings together activities to help attendees get connectedand get ahead professionally. Wondering about your career options oropportunities for postgraduate study? Want to learn more about SAA’s MentoringProgram? Meet with Funders? Recharge your cell phone or tabletbetween sessions? The Networking Café is the place to go!

Wednesday, August 13, 8:00 - 6:00 pm 
Thursday, August 14, 7:00 am - 5:30 pm 
Friday, August 15, 7:00 am - 6:00 pm 
Saturday, August 16, 7:00 am - 10:00 am

Career Center
Hosted by SAA's Membership Committee, the Career Center provides services and opportunities for job seekers and employers.

Wednesday, August 13, Noon - 6:00 pm 
Thursday, August 14, 8:00 am - 5:30 pm 
Friday, August 15, 8:00 am - 6:00 pm 
Saturday, August 16, 8:00 am - 10:00 am

For Job Seekers:

  • Post your résumé for prospective employers to see at the meeting.

  • Review job announcements and meet with employers.

  • Get help polishing your résumé and/or consult with volunteer career advisors. (Attendees were invited to schedule an appointment in advance for consultation with an advisor. Please see the Career Development Subcommittee website for more information: http://www2.archivists.org/groups/career-development-subcommittee. The deadlinewas July 18.)

For Employers:

  • Post your position announcement(s). Place your announcement(s) on file in the Career Center and expand your applicant pool.

  • Meet job seekers and potential employees. Employers who participate in the Career Center will have the chance to meet and speak with job seekers in an informal and relaxed setting.

Archival Education, “Funders’ Corner,” and More
Information tables are available within the Networking Café for graduate archival education programs, funders, and allied organizations to distribute program literature and have representatives answer questions one on one. Take this opportunity to make connections in a conversational setting.

New this year – the “Funders Corner” in the Networking Café!

Drop by the Networking Café during the annual meeting to visit with program officers from CLIR, IMLS, NEH, and NHPRC.  Share ideas about projects and get some details on relevant funding programs.  If a representative isn’t there when you come by, grab some literature and leave a note requesting a follow up communication.  See how you can turn your inspirations into activities!


Mentoring Program Meet-and-Greet
Are you seeking guidance on your professional development? Do you wantto share your knowledge and experience with a fresh young talent? Stop by the Networking Café and learn about how SAA’s dynamic Mentoring Program can help you make the right connections. And if you’re already partof the Program, this is a great opportunity to meet your mentor or protégé inperson! (Thursday, 9:30 am – 10:00 am)

Charging Stations
Recharge your cell phone or tablet between sessions! (Power strips will be available for use. Bring your own charger.)

Friday August 15, 2014 7:00am - 6:00pm
Maryland BC [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

7:00am

Registration Open
Registration packets may be picked up onsite at the Registration Desk in the Marriott Wardman Park. Packets include a name badge and an Onsite Program that lists times, locations, and descriptions of all education sessions and events. Onsite registrants should register at the Registration Desk. A name badge is required for admission to all sessions and events.

Tuesday, August 12, 8:00 am - 4:00 pm
Wednesday, August 13, 8:00 am - 6:00 pm 
Thursday, August 14, 7:00 am - 5:30 pm 
Friday, August 15, 7:00 am - 6:00 pm 
Saturday, August 16, 7:00 am - 10:00 am

Please Note: Two types of badge holders are being offered at the conference. Do not use a magnetic badge holder if you have a pacemaker or must avoid magnets for any reason.


Friday August 15, 2014 7:00am - 6:00pm
Conference Registration Foyer [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

8:00am

Plenary Session 2 – Discovering the Past to be the Future: Inspiring the Next Generation of Engaged Citizens
SAA President Danna Bell welcomes National History Day Executive Director Cathy Gorn for “Discovering the Past to be the Future: Inspiring the Next Generation of Engaged Citizens.” Dr. Cathy Gorn is adjunct professor of history at the University of Maryland at College Park. She joined National History Day in 1982 when the organization was in its infancy as a national endeavor. She became executive director in 1995 and fundamentally shaped the evolution of National History Day from a series of contests to a full-fledged, highly acclaimed, national academic program. When asked to speak, Cathy replied: “Archivists are key to the success of NHD and I would love the opportunity to tell them some wonderful stories…!” The session also features presentation of SAA's 2014 Student Scholarships and Travel Awards, ARL/SAA Mosaic Program Fellows, and Jameson Archival Advocacy Awards.

Friday August 15, 2014 8:00am - 9:00am
Marriott Salon 2/3 [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

8:00am

Career Center Open
Hosted by SAA's Membership Committee, the Career Center provides services and opportunities for job seekers and employers.

Wednesday, August 13, Noon - 6:00 pm
Thursday, August 14, 8:00 am - 5:30 pm
Friday, August 15, 8:00 am - 6:00 pm
Saturday, August 16, 8:00 am - 10:00 am


For Job Seekers:


  • Post your résumé for prospective employers to see at the meeting.

  • Review job announcements and meet with employers.

  • Get help polishing your résumé and/or consult with volunteer career advisors. (Attendees are invited to schedule an appointment in advance for consultation with an advisor. Please see the Career Development Subcommittee website for more information: http://www2.archivists.org/groups/career-development-subcommittee. The deadline is July 18.)


For Employers:


  • Post your position announcement(s). Place your announcement(s) on file in the Career Center and expand your applicant pool.

  • Meet job seekers and potential employees. Employers who participate in the Career Center will have the chance to meet and speak with job seekers in an informal and relaxed setting.


Friday August 15, 2014 8:00am - 6:00pm
Maryland A [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

8:00am

Need a Place to Meet?
The conference hotel is full of wonderful spaces in which to meet – both inside and outside. But just in case your small group would like a slightly more “formal” space, we’ve set aside an ad hoc room set with round tables that you’re welcome to share. Please be courteous of others. 

Thursday, 8 am -11 am; 2 pm – 7 pm (Balcony B)

Friday, 8 am – 7 pm (Delaware A)

Saturday, 7 am – 11 am (Delaware B)



Friday August 15, 2014 8:00am - 7:00pm
Delaware A [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

8:00am

WiFi Information
NETWORK: Marriott_CONFERENCE
PASSWORD: SAA2014

Friday August 15, 2014 8:00am - 11:30pm
Marriott Wardman Park 2660 Woodley Road NW, Washington, DC 20008

9:00am

Exhibit Hall Open
In the ARCHIVES*RECORDS: Ensuring Access Exhibit Hall you'll have an unparalleled opportunity to talk with our industry partners, share your ideas and opinions, and learn about whats new in the field. What products and services do you need to ensure growth and sustainability? Tell our exhibitors!

Thursday, August 14
5:30 PM – 7:30 PM             Grand Opening / Happy Hour

Friday, August 15
9:00 AM – 4:30 PM             Exhibit Hall Open
11:45 AM – 1:00 PM           "Light Fair" Lunch
3:45 PM – 4:30 PM             Afternoon Break

Friday August 15, 2014 9:00am - 4:30pm
Exhibit Hall A [Exhibition Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

9:15am

SESSION 301 - Software Preservation Networks: A Model for Long-Term Access to Proprietary File Formats
The speakers propose a model for a Software Preservation Network and report on previous software preservation work and software collecting efforts. The model addresses several questions: What legal challenges and opportunities does a software preservation network face? How can archivists identify orphaned software? What types of metadata should describe software use requirements, and what are the parameters for the network's membership? This session also explores potential dialogues between cultural heritage repositories and the software industry.

Speakers
avatar for Jessica Meyerson

Jessica Meyerson

Digital Archivist, University of Texas at Austin
Jessica Meyerson is Digital Archivist at the Briscoe Center for American History at the University of Texas in Austin, where she is responsible for building infrastructure to support digital preservation and access. Jessica earned her M.S.I.S. from the University of Texas at Austin with specializations in digital archives and preservation. She is Co-PI on the IMLS-funded Software Preservation Network, and also serves as Steering Committee... Read More →
CO

Carlos Ovalle

Information Technology Coordinator II, The University of Texas at Austin
avatar for Zach Vowell

Zach Vowell

Digital Archivist, California Polytechnic State University, San Luis Obispo
Zach has worked with born-digital collection material since 2007, in Digital Archivist positions at Cal Poly State University and the Briscoe Center for American History. At Cal Poly, he is co-primary investigator of the IMLS-funded Software Preservation Network project, and he works with the library's architectural special collections. He has presented about his work with born-digital archives at other professional conferences, and has long... Read More →


Friday August 15, 2014 9:15am - 10:15am
Marriott Salon 3 [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

9:15am

SESSION 302 - Accessing the Audiovisual: Challenges, Solutions, and Funding Possibilities
If a picture is worth a thousand words, how much is a moving picture worth? Providing access to audiovisual materials is often a complex and expensive process. Fortunately granting agencies are increasingly providing funding for AV-related projects. A grants officer and representatives from several institutions that have been awarded grant monies for audiovisual projects discuss the challenges of and innovative solutions to funding, selection, description, and rights issues.

Speakers
avatar for Karen Cariani

Karen Cariani

Director, WGBH Educational Foundation
WGBH
HH

Heather Heckman

Director, MIRC, University of South Carolina
KM

Kara McClurken

Head, Preservation Services, University of Virginia
Kara M. McClurken | Head, Preservation Services | University of Virginia Libraries
JS

Josh Sternfeld

Senior Program Officer, National Endowment for the Humanities
Joshua Sternfeld has served since 2009 as a Senior Program Officer at the National Endowment for the Humanities Division of Preservation and Access in Washington, D.C. Prior to his arrival at the Endowment, he served as Assistant Director and Postdoctoral Scholar for the UCLA Center for Information as Evidence and Information Studies Department from 2007-2009. Josh holds a B.A. in History from Princeton University and received his Ph.D. in 2007... Read More →
NW

Nancy Watrous

Executive Director, Chicago Film Archives


Friday August 15, 2014 9:15am - 10:15am
Marriott Salon 1 [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

9:15am

SESSION 303 - Access to Funds Means Access to Archives: How Raising Private Money Works
This session will sharpen archivists’ skills in fundraising so that we can obtain monies that ensure access and success. We can be outstanding in obtaining private funds because we know how to get collections of papers. These skills are like the skills needed to obtain financial donations. Attendees hear from a state archivist, a university development officer, and a records manager who work to ensure that access to archives continues through raising private funds.

Shimer: A Case Study: Creating A Non-profit Foundation Within A Professional Membership Association
Ward: The NY Archives Partnership Trust: An Early Experiment in Archival Fundraising
Yousey-Hindes: Fundraising for Archives (and Archivists): A Development Officer’s Perspective

Speakers
avatar for Fynnette Eaton

Fynnette Eaton

Archivist, Eaton Consulting
Fynnette Eaton served as a government archivist for more than 30 years – dividing her time between the U.S. National Archives and the Smithsonian Institution. She has been involved with the management of archival electronic records for more than twenty years. Her first experience with electronic records was as an archivist and then as Branch Chief for the Technical Services Branch of the Center for Electronic Records, where she was... Read More →
PS

Preston Shimer

Former Foundation Administrator, ARMA International Educational Foundation
Served as the administrator of the ARMA International Educational Foundation for 11 years. Before that, VP of Marketing for Zasio Enterprises (RIM Software) and Corporate Records Manager for Rockwell International. Active in publications projects for ARMA International.
CW

Chris Ward

State Archivist, New York State Archives
Christine Ward is the New York State Archivist and Chief Executive Officer of the New York Archives Partnership Trust, the fundraising arm of the Archives. Throughout her career, Ms. Ward has published and lectured on topics concerning the archives profession and has provided expert advice to national organizations on the management of preservation programs as well as on administration and strategic development for cultural organizations. Ms... Read More →
BY

Benjamin Yousey-Hindes

Associate Director of Development, Yale University Library
Ben Yousey-Hindes is the head of development for Yale University Library, the third-largest academic library system in North America. In this role he oversees individual and constituency-wide donor cultivation, solicitation, and stewardship in support of a wide range of units, collections, and programs, including Manuscripts & Archives. Ben has extensive experience as an archival researcher in the United States and Europe, and makes regular use... Read More →


Friday August 15, 2014 9:15am - 10:15am
Washington 4 [Exhibition Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

9:15am

SESSION 304 - Reach Them and They Will Come: New Approaches for the Archival Educator
This fast-paced panel features six seasoned educators describing their most effective method for teaching with primary sources. The panelists, each of whom instructs at K-12 or college levels, discuss digital and/or hands-on methods, and point to the learning theory/core standards that undergird the effectiveness of the method.

Speakers
MD

Malinda Doran

Special Collections Librarian, Dickinson College
SL

Susan Lawrence

Associate Professor of History, The Ohio State University
Susan C. Lawrence is a historian of medicine who has been distracted from her work on the history of medical education and human dissection to write a book, tentatively titled Privacy and the Past: History, Research, Ethics. Inspired by the effect of HIPAA on access to historical medical records, she has been examining the effects of regulatory law and biomedical models of ethics on historical research, especially as concepts of "privacy... Read More →
DM

Doris Malkmus

Outreach Archivist, The Pennsylvania State University
Bringing history to life through in class instruction and community outreach are the most rewarding aspects of my work. My own historical research centers on the history of coeducation as it developed in the nineteenth century.
avatar for Jeff McClurken

Jeff McClurken

Special Assistant to the Provost for Teaching, Technology, and Innovation, University of Mary Washington
Jeffrey W. McClurken is Professor of History and American Studies and Special Assistant to the Provost for Teaching, Technology, and Innovation at the University of Mary Washington. He oversees the Division of Teaching and Learning Technologies, the Center for Teaching Excellence and Innovation, and the operations of the Information and Technology Convergence Center. His PhD in American History is from Johns Hopkins University. Dr... Read More →
LA

Lee Ann Potter

Director of Educational Outreach, The Library of Congress
SW

Sarah Werner

Digital Media Strategist, Folger Shakespeare Library


Friday August 15, 2014 9:15am - 10:15am
Washington 1 [Exhibition Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

9:15am

SESSION 305 - Managing Social Media as Official Records
Social media is gaining steam as a method of communicating with constituents. Organizations embracing these tools need an understanding of the records management challenges associated with social media engagement, specifically how the management, retention, and disposition of content must be taken into consideration to ensure compliance with records laws.

Franks: Managing Social Media as Official Records

Speakers
avatar for Patricia C. Franks

Patricia C. Franks

Associate Professor, MARA Program Coordinator, San Jose State University
Dr. Patricia C. Franks is author of the book Records and Information Management and co-editor of the Encyclopedia of Archival Science. She was team lead for ANSI/ARMA Standard Implications of Web-based Collaborative Technologies in Records Management and the ARMA technical report, Using Social Media in Organizations. As a member of the InterPARES Trust research team she currently leads two projects: Social Media & Trust in Government and... Read More →
avatar for Geof Huth

Geof Huth

Chief Records Officer / Chief Law Librarian, New York State Unified Court System
Geof Huth currently serves as the Chief Records Officer and Chief Law Librarian of the New York State Unified Court System. He frequently speaks about digital archives and records management across New York State and the country. Previously, he worked at the New York State Archives from 1991 to 2015. | | He has been active in many professional archives and records management organizations, including as a member of SAA Council, the chair of... Read More →
LO

Lorianne Ouderkirk

Records Analyst Manager, Utah State Archives
DS

Darren Shulman

City Attorney, City of Delaware


Friday August 15, 2014 9:15am - 10:15am
Washington 2 [Exhibition Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

9:15am

SESSION 306 - Integrating History: A Search-and-Recovery Effort in Alabama Archives
Modern archivists in Alabama face the challenge that, for generations, documentation of African-American history in the South was ignored or even actively discouraged in many communities. Four Alabama archivists share the perspectives of one county government, one public library, and two historically black colleges and universities on their efforts to build relationships, discover and develop collections, and ensure access to black history resources.

Speakers
avatar for Dana Chandler

Dana Chandler

University Archivist, Tuskegee University
Dana Chandler has worked in a variety of capacities within both the private and public sectors. A trained surveyor, civil engineer and project manager, he has helped to design and build projects throughout the South and nation. In later years, Chandler has worked specifically with corporations seeking to start up recycling facilities in the U.S. and Latin America. He has also helped with a number of archaeological digs and surveys in the U.S... Read More →
avatar for Rebekah Davis

Rebekah Davis

Archivist, Limestone County Archives
It's pretty amazing to spend every day working at a job that, if I had the time and money to spare, I would do for free. I've been preserving and sharing the fascinating history of Limestone County at the Limestone County Archives since 2010. In addition to keeping the documents in order, helping the patrons, and keeping our historic building standing, I also get to go out into the community, speaking, writing, and taking part in events that... Read More →
VH

Veronica Henderson

Head of Archives and Special Collections, Alabama A&M University
I am still new to the librarian profession. I received my MLS from Indiana University in 2010. I have been working at Alabama A&M University since March 2012.I have been in my current position as Head of Archives and Special Collections since August of 2012. My institution is seeking to identify, digitize and make publicly available specific images as they relate to the history of our institution as a Historically Black College and University and... Read More →
avatar for Susanna  Leberman

Susanna Leberman

Archivist, Huntsville Madison County Public Library
I am the archivist of the Huntsville-Madison County Public Library (HMCPL), the oldest continuing Library in the state of Alabama. I have a special interest in digital preservation and state wide partnerships such as AlabamaMosaic and the Alabama Digital Preservation Network. | | I enjoy: accordions, Philip Larkin, wine, winter, long leaf pines, vinyl, campfires, letters, fountain pens, hats, dogs, antique jewelry, road trips....


Friday August 15, 2014 9:15am - 10:15am
Washington 3 [Exhibition Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

9:15am

SESSION 307 - Many Languages, One Archives: Creating Multilingual Finding Aids and Digital Collections
When archives in the U.S. collect materials written in multiple languages of origin, particularly collections with an international scope, how can we describe the materials so that they can be discovered by speakers of non-English languages? The panelists explore the need and desire for multilingual finding aids by discussing the challenges of projects that express archival descriptions in multiple languages using EAD, as well as the impact that such projects have on curators, donors, and researchers. Each institution participating will have a dual discussion, with a curator describing how the projects have influenced outreach, reference, and collecting and an archivist discussing the technical process of describing materials in multiple languages and alphabets.

Nemmers: Implementing Multilingual Access to Archival and Digital Resources 
Vargas-Betancourt: Creating Multilingual Finding Aids: Cuban Collections at the University of Florida


Speakers
JN

John Nemmers

Descriptive & Technical Services Archivist, University of Florida
avatar for Lisa Nguyen

Lisa Nguyen

Curator, Asia Collections, Hoover Institution Archives, Stanford University
LP

Liz Phillips

Assoociate Archivist for Proecessing, Hoover Institution Archives, Stanford University
avatar for Margarita Vargas-Betancourt

Margarita Vargas-Betancourt

Curator of Latin American & Caribbean Special Collections, University of Florida
As the Curator of Latin American and Caribbean Collections at the George A. Smathers Libraries of the University of Florida, Margarita Vargas-Betancourt is in charge of processing Latin American manuscripts and of serving as liaison and reference to faculty and students. She is currently Co-PI in the Florida and Puerto Rico Digital Newspaper Project, funded by the National Endowment for the Humanities, National Digital Newspaper Program, and... Read More →


Friday August 15, 2014 9:15am - 10:15am
Virginia AB [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

9:15am

SESSION 308 - Establishing a Description and Access Cooperative: From Project to Program
This special focus session highlights the Social Networks and Archival Context (SNAC) project and related developments to establish a sustainable cooperative for archival identity records using the Encoded Archival Context-Corporate Bodies, Persons, and Families (EAC-CPF) standard. Attendees are encouraged to provide feedback on the findings of the SNAC project, in particular the public prototype, and on the proposed cooperative.

Speakers
avatar for Ray R. Larson

Ray R. Larson

Professor, University of California, Berkeley
JM

John Martinez

Archives Specialist, National Archives at College Park
avatar for Daniel Pitti

Daniel Pitti

Associate Director, University of Virginia
Daniel Pitti is the Associate Director of the Institute for Advanced Technology in the Humanities. He is Director of Social Networks and Archival Context, a project initiated in 2010. He is the chair of the International Council on Archives (ICA) Expert Group on Archival Description, a group currently revising the ICA description standards. Over the years, he has been involved in the development of EAD and EAC-CPF.
avatar for Brian Tingle

Brian Tingle

Technical Lead, California Digital Library
wandered into the library 20 years ago and never left


Friday August 15, 2014 9:15am - 10:15am
Washington 5 [Exhibition Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

9:15am

SESSION 309 - For the Increase and Diffusion of Knowledge: Achieving the Smithsonian Institution's Mission Through Crowdsourced Transcription
Join Smithsonian Institution archivists and web developers in a lively series of presentations relating to their participation in transcription.si.edu, the first release of the Smithsonian's ambitious Digital Volunteers crowdsourcing platform supporting transcription of handwritten documents in a wide range of formats and subject areas, from scientific field notebooks to diaries, letters, and writings. Design, templates, user analytics, workflow, and future uses of crowdsourcing are discussed and demonstrated.

Speakers
avatar for Ricc Ferrante

Ricc Ferrante

Director of Digital Services, Smithsonian Institution Archives
| Riccardo Ferrante is the Information Technology Archivist and Director of Digital Services at the Smithsonian Institution Archives. He oversees the SI Archives electronic records program, digital curation and preservation activities, and other digitization services as well as serving on pan-Institutional task forces to develop guidelines and strategies for digital record acquisition and retention, digital asset management, and implementation... Read More →
avatar for Meghan Ferriter

Meghan Ferriter

Transcription Project Coordinator, Quotient, Inc on behalf of Smithsonian Institution OCIO
Dr. Meghan Ferriter is an anthropologist and interdisciplinary researcher leading community engagement and advising best practice as the Project Coordinator for the Smithsonian Transcription Center. Before entering this role, she explored knowledge-building and communication in communities of interest as a Research Associate with Smithsonian Institution Archives (2013). Dr. Ferriter’s primary research interests focus on understanding the ways... Read More →
AG

Andrew Gunther

IT Specialist Application Developer, Smithsonian Institution Archives
Andrew Gunther has been working in the field of museums, libraries and archives since the late 90s. He is currently the lead developer for the services comprising the Smithsonian's Enterprise Digital Asset Network (EDAN) focusing on metadata and image delivery systems of museum objects via RESTful API services. Before coming to the Smithsonian, Andrew was the Manager of Digital Information and Visual Resources for the Harvard University Art... Read More →
JH

Joe Hursey

Reference Coordinator/Associate Curator, Archives Center, National Museum of American History
Joe Hursey currently serves as the Reference and Digital Coordinator for the Archives Center at the National Museum of American History, Smithsonian. As the Digital Coordinator, Mr. Hursey selects, scans and uploads the diaries, ledgers and journals from the Archive's Center as projects for the Smithsonian Institute’s crowd sourced Transcription Project. He has overseen the completion of more than 800 pages of the Archive’s Center’s... Read More →
JM

Jennifer Morris

Archivist, Smithsonian Anacostia Community Museum
Jennifer Morris is the archivist at the Smithsonian’s Anacostia Community Museum, the first federally funded neighborhood museum located in Washington, D. C.  She oversees archival processing, cataloguing, and reference. Her interests are in the care and preservation of family papers, photographs, and cultural heritage archives.  She earned a BA in Anthropology from the University of Maryland, College Park and a MLIS from the... Read More →
SO

Sylvia Orli

Museum Specialist, National Museum of Natural History, Smithsonian Institution
avatar for Ching-Hsien Wang

Ching-Hsien Wang

Library & Archives Systems Support Manager, Smithsonian Institution
Ms. Wang is an expert in information science for more than 20 years. She has worked extensively in collection management specializing in information retrieval, software development, data analysis, and project coordination from across the Smithsonian. Among recent large scale digitization projects, Ms. Wang was the project manager leading a technical team to design and implemented the first large scale Collections Search Center combining Library... Read More →
KW

Karen Weiss

Head of Digital Operations, Archives of American Art
Oversee digitization initiatives at the Archives of American Art. Interested in developments in digitization technologies, web access, collection information systems, digital humanities, DAMS, EAC, management of born digital collections, oral history. Having fun as a contributor to the Smithsonian's Transcription Center.


Friday August 15, 2014 9:15am - 10:15am
Virginia C [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

9:15am

SESSION 310 - Database Management: Challenges for Military Records on the Home Front
Using military records as case studies, panelists share how they make information available from their databases.  Short presentations on projects dealing with legacy databases include a citizen archivist project to create a database for previously unknown revolutionary records, a project to make available World War II diaries at the US Air Force Academy,  a database set up to provide access to military oral histories, and an overview of accessing US Marine Corps records, all of which should engender discussion about finding records and what archivists do to facilitate working with databases that are not user-friendly.

Barnes: Innovative Database at National World War II Museum
Cina: Unlimited Restricted Access: Access Conundrums at the USMC Archives and Special Collections Branch
Musella: Citizen Archivist Project for Records of the Congressional Committees of Military Affairs
Ruwell: Stalag Luft III Records Project at the Air Force Academy

Speakers
LB

Lindsey Barnes

Senior Archivist/Digital Projects Manager, The National WWII Museum
GC

Greg Cina

Team Leader, Archives, U.S. Marine Corps Archives & Special Collections
avatar for Anne Musella

Anne Musella

Privacy Analyst, Department of the Treasury
Anne Musella is a privacy analyst and information manager for the Department of the Treasury, Departmental Offices. Anne’s professional interests are focused on military and land records produced by the federal government. She is currently pursuing a Master of Archives and Records Administration from San Jose State University. Anne obtained a Masters in Applied History from George Mason University in 2011. She is currently the treasurer of... Read More →
BP

Bobbi Posner

Lead Processing Archivist, U.S. Navy
ME

Mary Elizabeth Ruwell

Academy Archivist, USAFA, US Air Force Academy


Friday August 15, 2014 9:15am - 10:15am
Washington 6 [Exhibition Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

10:00am

NARA Mini-Theater: NHPRC grant programs
NARA offers a series of expert mini-presentations on recent NARA projects, including new guidance on transfer formats for e-records, “Capstone” email management, the latest on the Managing Government Records Directive, NHPRC grant programs, and innovative efforts to improve online access to NARA records. Each presentation is followed by time for questions and discussion. 

Speakers
AL

Alex Lorch

Archives Program Officer, National Historical Publications and Records Commission
avatar for Nancy Melley

Nancy Melley

Director for Technology Initiatives, National Archives - NHPRC

Exhibitors
NM

NARA Mini-Theater Presentations

SAA and NARA are joining forces to pilot interactive programming in the Expo Hall. Feedback will help determine whether this format becomes an option for future Annual Meeting exhibitors and attendees. | | NARA offers a series of expert mini-presentations on recent NARA projects, including new guidance on transfer formats for e-records, “Capstone” email management, the latest on the Managing Government Records Directive, NHPRC... Read More →


Friday August 15, 2014 10:00am - 10:30am
Booths 816-822, Exhibit Hall A [Exhibition Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

10:30am

NARA Mini-Theater: Digitization at NARA
NARA offers a series of expert mini-presentations on recent NARA projects, including new guidance on transfer formats for e-records, “Capstone” email management, the latest on the Managing Government Records Directive, NHPRC grant programs, and innovative efforts to improve online access to NARA records. Each presentation is followed by time for questions and discussion.

Speakers
MM

Markus Most

Director of Digitization, National Archives

Exhibitors
NM

NARA Mini-Theater Presentations

SAA and NARA are joining forces to pilot interactive programming in the Expo Hall. Feedback will help determine whether this format becomes an option for future Annual Meeting exhibitors and attendees. | | NARA offers a series of expert mini-presentations on recent NARA projects, including new guidance on transfer formats for e-records, “Capstone” email management, the latest on the Managing Government Records Directive, NHPRC... Read More →


Friday August 15, 2014 10:30am - 11:00am
Booths 816-822, Exhibit Hall A [Exhibition Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

10:30am

SESSION 401 - Ensuring Access to the Bits: Archival Application of Digital Forensics
Digital forensics tools and techniques have become an area of both research and application in archival repositories. Among evolving best practices for electronic records, forensic methodologies have gained favor for the unique ways in which they address core issues of the archival enterprise, including authenticity, reliability, appraisal, preservation, and access. Panelists discuss current archival uses of forensic hardware and software, examine what has and has not been successful, and look to future developments.

Lee: The Archival Digital Forensics Landscape: Recent Activities and Future Possibilities
Mennerich: Tune In, Turn on, Boot Up: Managing Timothy Leary’s Born-Digital Records
Peterson: 0 to 1: Planning for and Initiating Forensic Workflows
Schaefer: We’re All Digital Archivists: Forensic Techniques in Everyday Practice

Speakers
avatar for Christopher (Cal) Lee

Christopher (Cal) Lee

Professor, University of North Carolina, Chapel Hill
Christopher (Cal) Lee is Professor at the School of Information and Library Science at the University of North Carolina, Chapel Hill. He teaches archival administration; records management; digital curation; understanding information technology for managing digital collections; and digital forensics. He is a lead organizer and instructor for the DigCCurr Professional Institute, and he teaches professional workshops on digital forensics methods... Read More →
avatar for Donald Mennerich

Donald Mennerich

Digital Archivist, New York Public Library
CP

Christie Peterson

Records Management & Digital Archivist, Johns Hopkins University
SS

Sibyl Schaefer

Program Manager, Chronopolis, University of California San Diego
Sibyl Schaefer is the Chronopolis Program Manager and Digital Preservation Analyst for the University of California, San Diego. She has spent much of her career working with archival systems for arrangement, description, and preservation. She has been recognized as an Emerging Leader by the American Library Association and an Archival Leadership Institute participant.


Friday August 15, 2014 10:30am - 11:45am
Marriott Salon 3 [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

10:30am

SESSION 402 - Spread the Word! A Pecha Kucha on Reaching Out and Raising Awareness
NAGARA Board members offer vignettes on telling constituents, patrons, suits holding purse-strings, in-house customers, and a (dis)interested public how we can be of value to them. Pecha Kucha presentation (20 slides per speaker, each slide on the screen for exactly 20 seconds) provides wide-ranging tips, ideas, and clever inroads scaling the scary heights and plumbing the challenging depths of Getting the Word Out about how archives and records management programs are a boon. Plagiarize our ideas to reach your own community!

Speakers
DD

Daphne DeLeon

Division Administrator / State Librarian, Nevada State Library and Archives
avatar for Jannette Goodall

Jannette Goodall

City Clerk, City of Austin, Texas
Jannette Goodall, TRMC, CRM, has served as the City Clerk for the City of Austin since January 2013. Prior to her appointment as City Clerk she served the City Records Management Officer from 2001-2013 and has over twenty-six years of records and information management experience. In addition to the serving with the City of Austin, her career has included working with the Illinois State Archives, University of Washington in Seattle and the... Read More →
AM

Anne Mills

Records Manager/History Officer, NASA Glenn Research Center
I have been the records manager and history officer at NASA GRC for 10 years. My interests are creative marketing of RM and archival services, and the partnership between records management and archives. | | University of Maryland CLIS Alumni - 2005
MS

Melanie Sturgeon

Director, History and Archives, Arizona State Library, Archives, and Public Records
avatar for Pari Swift

Pari Swift

Senior Records Manager, Ohio Attorney General\'s Office
Pari Swift received her BA from Wittenberg University, followed by her Master of Library and Information Science, focusing on archival administration, from the University of Pittsburgh. From 2000 to 2004 she served as the Local Government Records Archivist in the State Archives of Ohio. In 2004 she became the Assistant State Archivist. In both capacities, she provided advice and assistance to state and local government entities on sound... Read More →
GW

Galen Wilson

National Archives at Dayton, Ohio


Friday August 15, 2014 10:30am - 11:45am
Marriott Salon 1 [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

10:30am

SESSION 403 - Learning to Teach and Teaching to Learn: Instruction and the Use of Primary Sources
Archivists engage in user instruction aimed at learners of all ages. Yet we know little about each other’s instructional practices. The presenters focus on three aspects of instruction: the education of librarians/archivists in instructional pedagogy, the range of primary source literacy skills represented in instruction as evidenced by the book Using Primary Sources: Hands-On Instructional Exercises, and the measuring of instructional impact. The session ends with a discussion of the need for instructional guidelines.

Bahde: Articulating the Skills of Primary Source Literacy
Smedberg: Developing Primary Source Literacy Standards
Taormina: Teaching the Teacher
Yakel: Understanding and Measuring Learning Impact

Speakers
avatar for Anne Bahde

Anne Bahde

History of Science Librarian, Special Collections and Archives Research Center, Oregon State University
Anne Bahde is History of Science Librarian in the Special Collections and Archives Research Center at Oregon State University Libraries. She holds a BA in English and Comparative Literature from the University of Chicago, an MLIS from the University of Illinois Urbana-Champaign, and an MA in English Literature with a concentration on book history and print culture from Central Washington University; before coming to Oregon State University, she... Read More →
avatar for Heather Smedberg

Heather Smedberg

Reference & Instruction Coordinator, Special Collections & Archives, UC San Diego Library
Heather Smedberg is the Reference & Instruction Coordinator, Special Collections & Archives at the UC San Diego Library. She holds a BS in history and secondary education from Butler University and an MLS from Indiana University. Her current interests include primary source pedagogy and demonstrating impact.
avatar for Mattie Taormina

Mattie Taormina

Head of Public Service for Special Collections, Stanford University
Mattie Taormina is the Head of Public Services and is a Processing Manuscripts Librarian for Stanford University’s Special Collections and University Archives. Her career in archives began with an archival internship at the Archdiocese of San Francisco in 1993 and she has worked continuously in our field since then. Seeking to be familiar with all facets of information management, she has worked in records management, political research... Read More →
EY

Elizabeth Yakel

Professor, University of Michigan
Elizabeth Yakel is a Professor and Associate Dean for Research and Faculty Affairs at the University of Michigan School of Information where she teaches in the Archives and Records Management and Preservation of Information areas. Previously she taught at the University of Pittsburgh and was a practicing archivist for over 15 years. She is active in the Society of American Archivists (SAA) where she has served on the governing Council, was... Read More →


Friday August 15, 2014 10:30am - 11:45am
Washington 4 [Exhibition Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

10:30am

SESSION 404 - Making It Happen: Tools and Tips for Effective Archival Project Management
Wondering how to complete your archival projects more effectively? Hear new ideas for project management from a diverse panel of experts, including archivists from a small museum, a university, a state historical society, and an archival consulting company. Each speaker discusses the process - not product - of managing archival projects. Key take-away points include how to successfully create work breakdown structures, maintain staffing workflows, develop effective tools, conduct on-the-fly project course corrections, and assure access.

Engelhart: Tackling the Backlog: A Report from the Schlesinger Library on the Completion of a Five-Year Project (2007-2013)
Pescador: San Diego Air & Space Museum Digitization Project (plus Project Summary)
Ralston and Thies: Making It Happen: Managing Staff Strains
Starr: 
Making It Happen: Managing Project Workflow 

Speakers
avatar for Ray Barker

Ray Barker

Chief Archivist/Librarian, Glenstone
avatar for Anne Engelhart

Anne Engelhart

Head, Collection Services, Radcliffe Institute for Advanced Study
MK

Michael Kurtz

Professor, University of Maryland University College
KP

Katrina Pescador

Director of Library and Archives, San Diego Air & Space Museum
MR

Monica Ralston

Archival Processing Manager, Minnesota Historical Society
avatar for Laura Starr

Laura Starr

Archivist & Project Manager, History Associates Incorporated
CT

Cheri Thies

Archival Collection Cataloger, Minnesota Historical Society


Friday August 15, 2014 10:30am - 11:45am
Washington 1 [Exhibition Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

10:30am

SESSION 405 - Access Under Occupation: Archival Collections in Palestine
Members of a recent delegation of librarians and archivists to Palestine discuss the effects of war and occupation on access to archival collections in the region. They examine: barriers to access experienced by international researchers and Palestinians from Gaza and the West Bank; specific collections that currently are unavailable to researchers; and current projects to increase access through recovery of materials, digitization, and collection.

Mattson: The Law of Replevin and the (Missing) Palestinian National Archive
Qato: Collections in Defeat: Notes of Critique Amongst Palestinian Archivists
Schreiner: Strategies for Diasporic Access: Digitizing Palestine's Archival Collections

Speakers
avatar for Rachel Mattson

Rachel Mattson

Project Manager, La MaMa Experimental Theater Company
I'm a historian, archivist, and occasional giant puppet manipulator with a PhD in US History from NYU and an MSLIS from the University of Illinois at Urbana-Champaign. I currently manage a CLIR-funded Hidden Collections cataloging project at La MaMa ETC.
MQ

Mezna Qato

Postdoctoral Fellow, Columbia University
avatar for Maggie Schreiner

Maggie Schreiner

Tamiment Libary, New York University


Friday August 15, 2014 10:30am - 11:45am
Washington 2 [Exhibition Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

10:30am

SESSION 406 - Awareness and Advocacy: Partnering, Learning, and Working with Allied Organizations
Many of our partner and allied associations are skilled advocates for their professions and have decades of experience in increasing awareness of the issues and concerns that are important to their constituencies. Panelists discuss current and recent advocacy and awareness initiatives in their organizations before exploring ways in which the groups might work together on related advocacy and awareness campaigns or issues.

Potrzebowski: NAPHSIS Advocacy and Awareness: Vital for a Reason
Reynolds:
 National Association of Secretaries of State 

Speakers
EF

Ember Farber

Assistant Director for Advocate Engagement, American Alliance of Museums
JM

Jessica McGilvray

Assistant Director, Washington Office - Office of Government Relations, American Library Association
TP

Trish Potrzebowski

Executive Director, National Association for Public Health Statistics and Information Systems
I've been at NAPHSIS for almost 4 years. Before that I worked for more than 35 years at the Pennsylvania Department of Health as Director of Health Statistics and Research. Over my entire career I have worked to improve the timeliness, accuracy, and usefulness of vital records (birth and death certificates). I chaired the national panel that established the 2003 revisions to the U.S. Standard Certificate of Birth, Death, and Fetal Death, and I... Read More →
LR

Leslie Reynolds

Executive Director, National Association of Secretaries of State
DR

Doug Robinson

Executive Director, National Association of State Chief Information Officers (NASCIO)
avatar for Barbara Teague

Barbara Teague

Government Records Services Director, Library of Virginia


Friday August 15, 2014 10:30am - 11:45am
Washington 3 [Exhibition Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

10:30am

SESSION 407 - Documenting the Epidemic: Preserving and Making Accessible HIV/AIDS History
In 2011 the world commemorated the 30th anniversary of the AIDS epidemic. Soon after archivists started hearing about the new disease, they began collecting materials chronicling how it was affecting communities and the response to it. Archives were striving to build holdings that include voices of diverse participants in the struggle to conquer the epidemic, including the GLBT community, volunteer organizations, researchers and clinicians, and local governments. Archivists from a variety of institutions discuss their HIV/AIDS archives.

Speakers
JB

Jason Baumann

Coordinator of Collection Assessment, New York Public Library
RC

Robin Chandler

Associate University Librarian, University of California, Santa Cruz
Robin L. Chandler is the AUL, Collections and Library Information Systems at the UC Santa Cruz University Library. Previously she served as Project Manager, Grateful Dead Archive Online at the UC Santa Cruz Library; Director, Digital Library Program, UC San Diego Libraries; Director, Data Acquisitions at the California Digital Library where she helped build the Online Archive of California and coordinated collaborative digital projects for the... Read More →
VH

Vicky Harden

Founding Director (retired), Office of NIH History and Stetten Museum, National Institutes of Health
Anything relating to the history of the National Institutes of Health, with special emphasis on HIV/AIDS research.
avatar for Polina Ilieva

Polina Ilieva

Head of Archives & Special Collections, UCSF Archives & Special Collections
Polina is the Head of Archives and Special Collections at the University of California, San Francisco Library. For the past four years she has been directing the activities of that department: she is responsible for all aspects of planning, collections management, donor relations, and a variety of other programs including digitization and web archiving. Currently she is also leading the UCSF team digitizing (via Internet Archive (IA)) state... Read More →
avatar for Michael C. Oliveira

Michael C. Oliveira

Archivist, ONE Archives at the USC Libraries
GR

Ginny Roth

Curator Prints and Photographs, National Library of Medicine


Friday August 15, 2014 10:30am - 11:45am
Virginia AB [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

10:30am

SESSION 408 - Access to Religious Archives Impacted by Clergy Sexual Misconduct Allegations
Recently many archivists of religious collections have experienced heightened interest in records within their custody, brought on by allegations of clergy sexual misconduct. Panelists elaborate on their professional situations, but look as well for common themes concerning lessons learned and efforts made to maintain an appropriate level of service to both internal and external users. They also reflect on how their experience has influenced, and perhaps challenged, their view of SAA's Core Values and Code of Ethics, especially those aspects relating to access and use.

Speakers
avatar for Rebecca Altermatt

Rebecca Altermatt

Archives Manager, HSBC North America Archives
avatar for Melanie Delva

Melanie Delva

Archivist & Privacy Officer, Anglican Diocese of New Westminster
DD

Donn Devine

Archivist, Diocese of Wilmington
DK

David Kingma

Archivist, Gonzaga University
JT

Jac Treanor

Vice Chancellor, Archdiocese of Chicago
DW

Diane Wells, CA

Archivist and Records Manager, Episcopal Diocese of Olympia
I have been the Archivist and Records Manager for the Episcopal Diocese of Olympia for 20 years and a member of SAA for the same period of time. I've served as Chair of the Archivists of Religious Collections Section and I'm a founding member of the Episcopal Archivists network. I'm a long-time member of ARMA and have a background in academic libraries and in history. | Talk to me about what you're doing that's interesting and fun. If... Read More →


Friday August 15, 2014 10:30am - 11:45am
Washington 5 [Exhibition Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

10:30am

SESSION 409 - Laboring for Access: Rearing Records in Labor Archives
As women increasingly assume archival stewardship of labor union collections, how does gender, and particularly their arguably underprivileged status as women, influence record accessibility? Topics include: 1) the delicate balance of access to scant documented labor women within male-dominated collections, 2) the question of a female gaze creating a heterogeneous process that affects access, and 3) specific examples of how gender subvertly or overtly factors into archives methodologies of processing, description, digital technology, and outreach.

Speakers
KD

Kate Donovan

Public Services and Instruction Librarian, New York University
Kate Donovan is the Public Services and Instruction Librarian at the Tamiment Library and Robert F. Wagner Labor Archives at New York University. Prior to working at NYU, Kate served as the University Archivist and Coordinator of Records Management in the Manuscript, Archives, and Rare Book Library at Emory University, where she lead long-range business planning, development, and management of the University Archives and Records Program. Kate... Read More →
avatar for Traci JoLeigh Drummond

Traci JoLeigh Drummond

Archivist, Georgia State University
Traci JoLeigh Drummond, CA, is the archivist for the Southern Labor Archives, part of Georgia State University Library's Special Collections and Archives department. She received her Master of Science in Information Studies from the iSchool at the University of Texas at Austin in 2003. Traci works directly with unions and labor organizations providing assistance and advice regarding their records and other collection materials. She assists... Read More →
EA

Elizabeth A. Novara

Curator, Historical Manuscripts, University of Maryland
avatar for Alexandra Orchard

Alexandra Orchard

Technical and Metadata Archivist, Wayne State University
Alexandra Orchard, CA is the Technical and Metadata Archivist at the Reuther Library, Wayne State University. She is the Editor of Archival Issues, the SAA Description Section Newsletter Editor, and the outgoing Reviews Coordinator for the SAA Reviews Portal. She serves as Vice Chair of the Wayne State University President’s Commission on the Status of Women and as a member of the University Gender Equity Workgroup. Ms. Orchard received her... Read More →
avatar for Catherine Powell

Catherine Powell

Director, Labor Archives & Research Center, San Francisco State University


Friday August 15, 2014 10:30am - 11:45am
Virginia C [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

10:30am

SESSION 410 - Beyond the Floppy Disk: Rescuing Electronic Records from Complex Systems
Electronic records created and stored in relational databases, Geographic Information Systems (GIS), and proprietary and homegrown systems present many unique challenges to ensuring long-term access. Often these complex systems come to the attention of archivists only as they are being decommissioned, sometimes long after system creators have left the organization. The panelists discuss these unique challenges, what tools and techniques are available to address them, and what tools the archival community needs to create.

Wojcik:  Archives of Michigan: Electronic Records Preservation

Speakers
avatar for Ben Fino-Radin

Ben Fino-Radin

Associate Media Conservator, MoMA
Ben Fino-Radin is a museum professional specializing in the preservation of digital contemporary art and cultural heritage. Ben serves as Associate Media Conservator at the Museum of Modern Art, as well as Adjunct Professor in NYU’s Moving Image Archiving and Preservation program. Fino-Radin holds an MS in Information Science, and MFA in Digital Art from Pratt Institute.
BH

Brandon Hirsch

Information Technology Specialist, National Archives & Records Administration
Brandon is an IT Specialist at the Center for Legislative Archives, an office within the National Archives that is responsible for preserving and providing access to the records of the U.S. House, U.S. Senate, legislative branch agencies, and legislative commissions. Prior to working at the Center, Brandon worked in the U.S. Congress for eight years in IT and operations.
JK

Jeanne Kramer-Smyth

Electronic Records Archivist, World Bank
Jeanne currently holds a position as an Electronic Records Archivist within the World Bank Group Archives where she is actively working on approaches to rescuing electronic records from decommissioned systems. She also has over 20 years of experience designing relational databases and creating custom software. Since 2006, she has authored Spellbound Blog (http://www.spellboundblog.com) on topics at the intersection of archives and technology with... Read More →
avatar for Caryn Wojcik

Caryn Wojcik

Government Records Archivist, State of Michigan
Caryn Wojcik has worked for the State of Michigan since 1996. She is responsible for appraising public records for their historical value, developing Retention and Disposal Schedules for public records, training government employees about best practices for records management, and for developing electronic records management and preservation strategies. Ms. Wojcik received both her bachelor's degree in history (1993) and her master's degree in... Read More →


Friday August 15, 2014 10:30am - 11:45am
Washington 6 [Exhibition Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

11:00am

NARA Mini-Theater: Open Government, Citizen Archivist Projects
NARA offers a series of expert mini-presentations on recent NARA projects, including new guidance on transfer formats for e-records, “Capstone” email management, the latest on the Managing Government Records Directive, NHPRC grant programs, and innovative efforts to improve online access to NARA records. Each presentation is followed by time for questions and discussion.

Speakers
avatar for Meredith Stewart

Meredith Stewart

Management and Program Analyst, National Archives and Records Administration, Office of Innovation
I work on open government, digital government, open data, and crowdsourcing in the Office of Innovation at the National Archives and Records Administration.

Exhibitors
NM

NARA Mini-Theater Presentations

SAA and NARA are joining forces to pilot interactive programming in the Expo Hall. Feedback will help determine whether this format becomes an option for future Annual Meeting exhibitors and attendees. | | NARA offers a series of expert mini-presentations on recent NARA projects, including new guidance on transfer formats for e-records, “Capstone” email management, the latest on the Managing Government Records Directive, NHPRC... Read More →


Friday August 15, 2014 11:00am - 11:30am
Booths 816-822, Exhibit Hall A [Exhibition Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

11:30am

NARA Mini-Theater: The Social Catalog
NARA offers a series of expert mini-presentations on recent NARA projects, including new guidance on transfer formats for e-records, “Capstone” email management, the latest on the Managing Government Records Directive, NHPRC grant programs, and innovative efforts to improve online access to NARA records. Each presentation is followed by time for questions and discussion. 

Speakers
Exhibitors
NM

NARA Mini-Theater Presentations

SAA and NARA are joining forces to pilot interactive programming in the Expo Hall. Feedback will help determine whether this format becomes an option for future Annual Meeting exhibitors and attendees. | | NARA offers a series of expert mini-presentations on recent NARA projects, including new guidance on transfer formats for e-records, “Capstone” email management, the latest on the Managing Government Records Directive, NHPRC... Read More →


Friday August 15, 2014 11:30am - 12:00pm
Booths 816-822, Exhibit Hall A [Exhibition Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

11:45am

Graduate Student Poster Presentations
Graduate Student Poster Presentations

Student posters highlight the research activities of graduate students in archives and records management programs, as well as projects and activities of SAA Student Chapters. Posters will be on display in the Exhibit Hall on Thursday, August 14, from 5:30 pm to 7:30 pm, and on Friday, August 15, from 9:00 am to 4:30 pm. Students will be present to discuss their posters with attendees on Thursday from 5:30 pm to 7:30 pm and on Friday from 11:45 am to 12:45 pm.

1. Opening Up Closed Stacks: An Archival Collections Assessment at the New York Society Library
Brynn White, CUNY Queens College

2. Expanding Access: Promoting Primary Sources for Educators at the Dolph Briscoe Center for American History
Catherine Bell, University of Texas at Austin

3. The Media History Digital Library: a Collaborative Presentation of Public Domain Materials
Laurel Gildersleeve, University of Wisconsin-Madison 

4. Rediscovering the Gold Country: Ensuring Access to Northern California History
Kaitlyn Crain, Monica Downs, and Jason Sarmiento, California State University, Sacramento SAA Student Chapter 

5. Then and Now: Origins of the U.S. World War I Archives and Memorials
Rachel Gifford and Michelle Caldwell, Louisiana State University 

6. EAD Legacy Finding Aid Conversion at the Smithsonian Institution's Archives of American Art
Callie Wiygul, University of Southern Mississippi 

7. Historic Postcards of Virginia: A Collaboration between CUA and the Arlington Public Library's Center for Local History
Sharad J. Shah, The Catholic University of America

8. Missing Oral History Release Forms: Contexts and Responses
David A. Olson, New York University/Palmer School of Library and Information Science

9. Providing Access to Non-Traditional Users: The Digitization of the World War I Photo Collection at the Archives of the American Field Service
Elizabeth Alleva, New York University

10. Seeing the Archive through the Tweets: Three Questions and Eight Considerations for Archiving Twitter
Beth McDonald, University of California, Los Angeles 

11. Thinking Large, Processing Small: Manuscripts Processing at the A.S. Williams III Americana Collection 
Haley Aaron, University of Alabama

12. The Franciscan Monastery Visual Collection: Strengthening User-Community Engagement Through Digital Preservation and Access
Mike Saelee, Steven Salas, and Tara Barnett, The Catholic University of America 

13. Accessing Oral Histories: Mapping the Long Women's Movement with the Digital Innovation Lab and the Southern Oral History Program at UNC-Chapel Hill 
Stephanie Barnwell, University of North Carolina, Chapel Hill

14. ArchivesSpace and the Opportunity for Institutional Change
Stephen Ammidown, University of Maryland, College Park

15. Building Leaders and Archival Programs: Utilizing the University of Tennessee SAA Student Chapter to Build and Support Archival Education 
Krista Oldham, April Akins, and Mark Freeman, University of Tennessee, Knoxville SAA Student Chapter

16. Documenting Modern Living: Digitizing the Miller House and Garden Collection
Amy Auscherman, Indiana University, Bloomington 

17. Moses Asch and His Encyclopedia of Sound: Digitizing the Moses and Frances Asch Collection
Nicole Horstman, University of Maryland 

18. Reprocessing: The Trials and Tribulations of Previously Processed Collections
Annalise Berdini, Steven Duckworth, Jessica Hoffman, Alina Josan, Amanda Mita, and Evan Peugh, Drexel University

19. Audio Digitization at the Walker Art Center
Andrea Hoff, St. Catherine University

20. Digital Archive of Massachusetts Anti-Slavery and Anti-Segregation Petitions
Nicole Topich, Harvard University

21. Interpreting the Wisconsin Thematic Panels Project
Michelle Dubert-Bellrichard, University of Wisconsin-Madison

22. Digital Preservation in Community Archives: A Project at Interference Archive
Bonnie Gordon, New York University

23. The Oneida Nation Film Preservation Project
Lotus Norton-Wisla, University of Wisconsin-Madison 
Emily Swenson, University of Wisconsin-Madison

24. Archives Revitalized: Collection Management, Preservation, and Digitization at Harrisburg Area Community College (Harrisburg, PA)
Marietta Carr, University of Pittsburgh

25. Wikipedia loves academic archives! Improving Access to College and University Archival Collections through the GLAM-Wiki Initiative
Chloe Raub, The Catholic University of America

26. Leaving Home: Taking a Job Outside Your Comfort Zone
Wendy Cole, Steven Wade, Karen Dafoe, and Victoria Hess, Louisiana State University SAA Student Chapter

27. Project Andvari: Facilitating Access to Disparate Digital Collections of the Medieval Material Culture of Northern Europe through Interdisciplinary Collaboration 
Joseph Koivisto, The Catholic University of America

28. UMD Archives Goes Greek--UMD Greek Life Goes Archival
Kenneth Roussey, University of Maryland College Park

29. Biographer, Professor, Activist: Accessing the Papers of Michael Wreszin
Christoper Arena, Queens College, City University of New York

30. An Exploratory Study that Investigates Whether Copyright Infringement is an Issue in Digitized Graduate Research Found in University Archives
Christina Wyles, University of Arizona

31. City of San Bruno Centennial: Creating an Interactive Local History Timeline
Kathleen O'Connell, University of Texas at Austin

32. Searches in Sinai: The Romain F. Butin 1930 Harvard-CUA Expedition to Serabit-el-Khadim Collection 
J. Michelle Datiles, The Catholic University of America

33. Archives of Repression: The Importance of Survivor Testimony in the Archives
Mary Kate Kwasnik, University of Wisconsin-Madison

34. Society of American ArchivistsUniversity of Texas Student Chapter
Susan Floyd, University of Texas at Austin SAA Student Chapter

35. Action, Cooperation, and Independence: a Survey of Community Archives and History-Making Organizations in the Middle and Western United States
Adrienne Evans, University of Wisconsin-Madison 

36. The Ray Johnson Estate: Archives & Art Historical Narrative
Diana Bowers, Pratt Institute

37. [CANCELED] The Myths of Corsets: How Access to Archival Material Can Separate Fact from Fiction
Carmen Cowick, Queens College, City University of New York 

38. Filling in the Margins: The Use of Queer Theory, Feminist Standpoint Theory, and Critical Race Theory to Build Inclusive Archival Collections
Jen LaBarbera, University of Denver

39. The Intersections of History: Public History Meets The Archives
Melissa Schultz, University of Wisconsin-Eau Claire

Speakers
avatar for Haley Aaron

Haley Aaron

Archivist, Alabama Department of Archives and History
avatar for Elizabeth Alleva

Elizabeth Alleva

Assistant Archivist, Archives of the Archdiocese of New York
I am a 2015 graduate of the New York University Master of Art's in Archives and Public History Program. I am also the new Assistant Archivist at the Archives of the Archdiocese of New York. I am excited to be at SAA again, this time presenting a poster that is based on my culminating master's project at NYU. My project was focused on a particular scrapbook from the Archives of the Archdiocese of New York that documented a 1922 trip to the Bahamas... Read More →
avatar for Steve Ammidown

Steve Ammidown

Archivist-for-Hire
CA

Christopher Arena

Queens College, The City University of New York
avatar for Amy Auscherman

Amy Auscherman

Archives Assistant, Indianapolis Museum of Art
TB

Tara Barnett

The Catholic University of America
avatar for Stephanie Barnwell

Stephanie Barnwell

Carolina Digital Humanities Initiative, UNC-Chapel Hill
avatar for Catherine Bell

Catherine Bell

Archivist, Texas Parks and Wildlife Department
Catherine Bell is currently the Infrastructure Archivist at the Texas Parks and Wildlife Department. She previously worked as a Historic Resources Specialist for Reference Services at the Mississippi Department of Archives and History. She obtained a Master of Science in Information Studies from UT-Austin's School of Information in 2014. She interned with the Smithsonian Gardens' Archives of American Gardens in the summer of 2014. She also... Read More →
AB

Annalise Berdini

Student processor, Drexel University
avatar for Diana Bowers

Diana Bowers

Pratt Institute
I am currently in the last stage of a dual Master's degree in Library Science and Art History, with a certificate in Archives. I am also working as the Archivist for the Ray Johnson Estate.
MC

Michelle Caldwell

Graduate Assistant, Louisiana State University
MC

Marietta Carr

Reference Assistant, Harrisburg Area Community College
Graduate student at University of Pittsburgh.
WC

Wendy Cole

Student, LSU
avatar for Kaitlyn Crain

Kaitlyn Crain

Graduate Student, California State University, Sacramento
avatar for Karen Dafoe

Karen Dafoe

Student, Louisiana State University
avatar for J. Michelle Datiles

J. Michelle Datiles

Graduate Library Preprofessional (GLP), Semitics/Institute of Christian Oriental Research Library, The Catholic University of America
About the poster: "Searches in Sinai: the Romain Francois Butin Epigraphic Collection" details a recently processed collection composed of materials from a 1930 Harvard-Catholic University joint expedition to Sinai to search for Proto-alphabet inscriptions. Romain Butin, Ph.D. (CUA) was the expedition's epigrapher. As far as access and outreach plans: complete digital archiving hosted on the university's institutional repository (Fall 2014... Read More →
avatar for Monica Downs

Monica Downs

Graduate Student Assistant, California State Parks Photographic Archives
avatar for Steve Duckworth

Steve Duckworth

Processing Archivist, University of Florida
Steve Duckworth is the Processing Archivist for the University of Florida. Previously he worked as a Project Archivist with the National Park Service in Anchorage, AK, where he processed the records of Wrangell-St. Elias National Park and Preserve. Before the small series of cross-country moves, Steve lived in Philadelphia where he graduated from Drexel University's MSLIS program. In Philly, Steve worked as an Archives Processor with the... Read More →
avatar for Susan Floyd

Susan Floyd

MSIS Candidate, The University of Texas at Austin
Interests include archives and preservation, digital humanities, digital librarianship, museum studies, modernism, British and American history, public history, Texana, accessibility, foodways, monuments and memory, graffiti, and finding the perfect cheese enchilada plate.
MF

Mark Freeman

University of Tennessee, Knoxville
RG

Rae Gifford

Graduate Student, Louisiana State University
LG

Laurel Gildersleeve

Assistant Archivist, Wisconsin Historical Society
I am interested in learning about other archivists' work in preservation, access, and outreach. I am particularly interested in learning how others approach working with AV and multi-format collections. Above all, I hope to contribute to the conversations at SAA and engage with new friends and colleagues. Please visit me at the SAA poster session!
BG

Bonnie Gordon

New York University
VH

Victoria Hess

Louisiana State University
AH

Andrea Hoff

St. Catherine University
avatar for Jessica Hoffman

Jessica Hoffman

Project Assistant/Student, PACSCL/Drexel University
NH

Nicole Horstman

Digital Archivist, International Monetary Fund
avatar for Joseph Koivisto

Joseph Koivisto

Research Assistant, The Catholic University of America
avatar for Mary Kate Kwasnik

Mary Kate Kwasnik

Visual Materials Archives Assistant, Wisconsin Historical Society
A New Englander at heart, I've recently found myself in the Midwest as an archives student. I love working with visual materials, especially those bizarre or unusual.
JL

Jen LaBarbera

University of Denver
avatar for Beth McDonald

Beth McDonald

Resident Archivist, University of Southern California
AM

Amanda Mita

Graduate Student, Drexel University
LN

Lotus Norton-Wisla

Student, University of Wisconsin-Madison
KO

Kathleen O'Connell

Centennial Project Archivist, San Bruno Public Library
KO

Krista Oldham

Senior Archives Manager, University of Arkansas Libraries
Hmmm about me? The essence of me cannot be contained to this tiny little box.
DO

David Olson

New York University
CR

Chloe Raub

Library Assistant, The Catholic University of America
I'm originally from the San Francisco Bay Area and have lived in New Orleans and Washington, DC over the past decade. I have over five years of experience working in libraries and archives. I'm currently completing an M.S. in library and information science with a concentration in cultural heritage information management at Catholic University. I also have an M.A. in anthropology and museum training from George Washington University and a B.A. in... Read More →
KR

Kenneth Roussey

Graduate Student Assistant, University of Maryland Special Collections
MS

Mike Saelee

The Catholic University of America
SS

Steven Salas

The Catholic University of America
Student at The Catholic University of America. I interned at the Franciscan Monastery of the Holy Land for a semester within their archives. I am currently interning at the United States Holocaust Memorial Museum's Library. | | My group will be presenting our summer project entitled The Franciscan Monastery Visual Collection: Strengthening User-Community Engagement Through Digital Preservation and Access | | Also...my eyes squint a... Read More →
avatar for Allan Jason Sarmiento

Allan Jason Sarmiento

Project Archivist / Oral Historian, Welga! Filipino American Labor Archives Project
I am a public history M.A. candidate at California State University, Sacramento. For the 2013-2014 Academic School Year, I was the President of the SAA CSUS Student Chapter. Currently, I am a student assistant (archival processing) at the California State Archives. For my thesis, I am creating a digital and physical archive dedicated to Filipino American labor history, starting off with Filipino American activism during the Delano Grape Strikes... Read More →
avatar for Melissa Schultz

Melissa Schultz

Graduate Student, University of Wisconsin-Madison
SS

Sharad Shah

Library Technician, The Library of Congress
ES

Emily Swenson

University of Wisconsin
NT

Nicole Topich

Project Archivist, Center for American Political Studies at Harvard University
SW

Steven Wade

Louisiana State University
BW

Brynn White

Digital Projects Assistant / Archives Assistant, New York Society Library / Louis Armstrong House Museum
I graduated from CUNY Queens College in Spring 2014 with an MLIS and certification in Archiving & Preservation of Cultural Heritage Materials. I am currently coordinator of a large-scale digitization initiative of the New York Society Library's circulation records, 1792-1805 and am collaborating with Whirl-i-Gig, developers of Collective Access, to migrate the data and design an interactive digital portal for the Library's institutional records... Read More →
CW

Callie Wiygul

Graduate Student, University of Southern Mississippi
CW

Christina Wyles

Student
I am a serious student at the School of Information Resources & Library Science, University of Arizona. My ambitions include medical librarianship, digital preservation, program development and informatics.


Friday August 15, 2014 11:45am - 12:45pm
Exhibit Hall A [Exhibition Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

11:45am

Exhibit Hall "Light Fair" Lunch
In the ARCHIVES*RECORDS: Ensuring Access Exhibit Hall you'll have an unparalleled opportunity to talk with our industry partners, share your ideas and opinions, and learn about whats new in the field. What products and services do you need to ensure growth and sustainability? Tell our exhibitors!

Thursday, August 14
5:30 PM – 7:30 PM             Grand Opening / Happy Hour

Friday, August 15
11:45 AM – 1:00 PM           "Light Fair" Lunch
3:45 PM – 4:30 PM             Afternoon Break

Friday August 15, 2014 11:45am - 1:00pm
Exhibit Hall A [Exhibition Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

12:00pm

NARA Mini-Theater: Managing Government Records Directive: What’s new
NARA offers a series of expert mini-presentations on recent NARA projects, including new guidance on transfer formats for e-records, “Capstone” email management, the latest on the Managing Government Records Directive, NHPRC grant programs, and innovative efforts to improve online access to NARA records. Each presentation is followed by time for questions and discussion. 

Speakers
Exhibitors
NM

NARA Mini-Theater Presentations

SAA and NARA are joining forces to pilot interactive programming in the Expo Hall. Feedback will help determine whether this format becomes an option for future Annual Meeting exhibitors and attendees. | | NARA offers a series of expert mini-presentations on recent NARA projects, including new guidance on transfer formats for e-records, “Capstone” email management, the latest on the Managing Government Records Directive, NHPRC... Read More →


Friday August 15, 2014 12:00pm - 12:30pm
Booths 816-822, Exhibit Hall A [Exhibition Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

12:30pm

NARA Mini-Theater: Creating NARA's Culture of Collaboration: Managing the Internal Collaboration Network
NARA offers a series of expert mini-presentations on recent NARA projects, including new guidance on transfer formats for e-records, “Capstone” email management, the latest on the Managing Government Records Directive, NHPRC grant programs, and innovative efforts to improve online access to NARA records. Each presentation is followed by time for questions and discussion. 

Speakers
KO

Kelly Osborn

Community Manager, National Archives
Kelly Osborn is the Community Manager for the National Archives and Records Administration's Internal Collaboration Network and is a web developer on the Innovation staff. Before coming to work at NARA, Kelly worked as a web developer for the publishers of Atlantic Monthly and Science Magazine, as well as the Smithsonian's American Art Museum. She moved to the DC area from Arizona to get a Masters in Art History at American University. The... Read More →

Exhibitors
NM

NARA Mini-Theater Presentations

SAA and NARA are joining forces to pilot interactive programming in the Expo Hall. Feedback will help determine whether this format becomes an option for future Annual Meeting exhibitors and attendees. | | NARA offers a series of expert mini-presentations on recent NARA projects, including new guidance on transfer formats for e-records, “Capstone” email management, the latest on the Managing Government Records Directive, NHPRC... Read More →


Friday August 15, 2014 12:30pm - 1:30pm
Booths 816-822, Exhibit Hall A [Exhibition Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

12:30pm

SAA Archivists of Religious Collections Section
Join us for "Consolidating, Downsizing, and Renegotiating Relationships: Feats of Archival Agility in Religious Repositories." Religious repositories have found successful methods of becoming more agile when faced with diminishing resources from parent organizations. While the presentations will be from archivists working in religious repositories, these are issues all archivists face today.

Friday August 15, 2014 12:30pm - 2:00pm
Washington 3 [Exhibition Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

12:30pm

SAA College and University Archives Section
Please join the College and University Archives Section at our annual meeting, which will offer an open forum to discuss the future of the archival profession. We will also have reports from our Section leaders, announcements and updates, and results from our most recent election.

Friday August 15, 2014 12:30pm - 2:00pm
Washington 4 [Exhibition Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

12:30pm

SAA Government Records Section
Changes to bylaws will be voted upon. The new Social Media position will be discussed. $150 in prizes will be given out for the LAGR project. Bill Mayer, Executive of Research Services NARA, will be giving a short presentation. Also there will be reports, special announcements, and election results.

Friday August 15, 2014 12:30pm - 2:00pm
Washington 5 [Exhibition Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

12:30pm

CoSA Business Meeting
During CoSA's annual Business Meeting, members receive reports on the organization's current financial status, hold elections, and hear presentations from partner organizations.

Friday August 15, 2014 12:30pm - 2:30pm
Virginia AB [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

12:30pm

SAA Business Archives Section
The Business Archives Section meeting is open to anyone interested in archiving business records. Members review Section business, discuss opportunities, and announce Section election results. Join us for some great networking opportunities, as well as some inspired dialogue on the current business environment.

Friday August 15, 2014 12:30pm - 2:30pm
Washington 6 [Exhibition Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

12:30pm

SAA Manuscript Repositories Section
The section continues its exploration of born-digital records with a lightning round of reports by Jump In, Too/Two participants, updates from Jump In (2013) alumni, and Q&A. In the second half, Megan Mc- Shea presents on the Archives of American Art's developing approach to processing media-rich manuscript collections that aims to keep audiovisual records from becoming a hidden backlog.

Friday August 15, 2014 12:30pm - 2:30pm
Washington 1 [Exhibition Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

12:30pm

SAA Museum Archives Section
After a business meeting that includes updates on the progress of the Steering Committee and Working Group, new officers will be introduced and time will be allotted to brainstorm session ideas for SAA's 2015 meeting. Lightning presentations may be offered on various topics, depending on member participation. We'll conclude with opportunities to join in on the working groups discussions or to network and socialize.

Friday August 15, 2014 12:30pm - 2:30pm
Washington 2 [Exhibition Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

12:30pm

Digital Preservation in the Cloud
Explore practical case studies and the latest innovations in Preservica for long-term preservation and public access of digital content in the cloud. (Sponsored by Silver Sponsor Preservica.)

Friday August 15, 2014 12:30pm - 2:30pm
Virginia C [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

1:30pm

NARA Mini-Theater: New NARA Format Transfer Guidance
NARA offers a series of expert mini-presentations on recent NARA projects, including new guidance on transfer formats for e-records, “Capstone” email management, the latest on the Managing Government Records Directive, NHPRC grant programs, and innovative efforts to improve online access to NARA records. Each presentation is followed by time for questions and discussion.

Speakers
Exhibitors
NM

NARA Mini-Theater Presentations

SAA and NARA are joining forces to pilot interactive programming in the Expo Hall. Feedback will help determine whether this format becomes an option for future Annual Meeting exhibitors and attendees. | | NARA offers a series of expert mini-presentations on recent NARA projects, including new guidance on transfer formats for e-records, “Capstone” email management, the latest on the Managing Government Records Directive, NHPRC... Read More →


Friday August 15, 2014 1:30pm - 2:00pm
Booths 816-822, Exhibit Hall A [Exhibition Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

2:00pm

NARA Mini-Theater: Capstone Email Management
NARA offers a series of expert mini-presentations on recent NARA projects, including new guidance on transfer formats for e-records, “Capstone” email management, the latest on the Managing Government Records Directive, NHPRC grant programs, and innovative efforts to improve online access to NARA records. Each presentation is followed by time for questions and discussion.

Speakers
LH

Lisa Haralampus

Program Manager, National Archives at College Park

Exhibitors
NM

NARA Mini-Theater Presentations

SAA and NARA are joining forces to pilot interactive programming in the Expo Hall. Feedback will help determine whether this format becomes an option for future Annual Meeting exhibitors and attendees. | | NARA offers a series of expert mini-presentations on recent NARA projects, including new guidance on transfer formats for e-records, “Capstone” email management, the latest on the Managing Government Records Directive, NHPRC... Read More →


Friday August 15, 2014 2:00pm - 2:30pm
Booths 816-822, Exhibit Hall A [Exhibition Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

2:45pm

SESSION 501 - Taken for Granted: How Term Positions Affect New Professionals and the Repositories That Employ Them
Term, temporary, and project positions serve critical roles in the archival labor market, but the realities of their implementation can fall far short of the ideal, for both the organization and the employee. Come participate in a practical discussion of issues surrounding these ideals and realities, including ethical obligations of hiring organizations; how to design, find, or fund a good term position; and the real professional, personal, and organizational costs vs. benefits of term positions.

Speakers
SB

Steve Bingo

Project Archivist, Washington State University Libraries
avatar for Maureen Callahan

Maureen Callahan

Sophia Smith Collection Archivist, Smith College
LC

Liz Caringola

Historic Maryland Newspapers Librarian, University of Maryland, College Park
I first became interested in archives while an undergraduate student of anthropology and history. By studying earlier cultures through the artifacts they left behind, I realized the importance of preserving past records, and also of documenting the present, for the benefit of future generations. The bulk of my professional experience has been working for a variety of digitization projects, encompassing archaeological research data, federal... Read More →
MA

Mark A Greene

Director, American Heritage Center, American Heritage Center, University of Wyoming
Mark Greene has been the director of the American Heritage Center, University of Wyoming, since 2002. The AHC is a 75,000 cubic foot manuscript repository, university archives, and rare book library, and administers a host of programs including Wyoming History Day. During his tenure, the AHC performed a six-year comprehensive collection analysis, developed its first formal collecting policy and collection management policy (both accessible on the... Read More →
AL

Alex Lorch

Archives Program Officer, National Historical Publications and Records Commission
DS

Dan Santamaria

Assistant University Archivist, Princeton University
Dan Santamaria supervises technical services at the Seeley G. Mudd Manuscript Library at Princeton University, where he directs processing, description and related digital projects. He has overseen the processing of thousands of linear feet of organizational records and personal papers since 2005 and has led projects related to archival description and discovery that have received national recognition, including the Society of American... Read More →


Friday August 15, 2014 2:45pm - 3:45pm
Marriott Salon 3 [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

2:45pm

SESSION 502 - Untangling the Web: Diverse Experiences with Access from the Web Archiving Trenches
Archivists face many challenges when providing access to archived website and social media materials. In this session, a diverse group of eleven archival professionals from corporate, religious, academic, and national archives; an art reference library; and a web archiving organization share their experiences in providing access to these materials. Topics include: who is accessing the materials, how we are providing access, the role of web analytics, options such as visualization, and the challenge of multilingual materials.

Taylor:  Campaign Web Archives to Support Multi-Institutional Research

Speakers
AA

Angelina Altobellis

Digital Archivist, Rollins College
avatar for Natalie Baur

Natalie Baur

Bibliotecaria de preservación, Biblioteca Daniel Cosío Villegas, El Colegio de México
Natalie Baur is the Bibliotecaria de Preservación at the Biblioteca Daniel Cosío Villegas at El Colegio de México in Mexico City, an institute of higher learning specializing in Humanities and Social Science. Previously she served as the Archivist for the Cuban Heritage Collection at the University of Miami Libraries, Fulbright-García Robles scholar in Mexico during the 2015-2016 academic year, and co-founder of the Itinerant Archivists in... Read More →
LD

Lori Donovan

Senior Program Manager, Archive-It, Internet Archive
Lori has been with the Internet Archive's Archive-It service since 2009, helping organizations plan, implement and expand their web archiving efforts. Lori also works closely with IA engineers on new tools and technology to improve all aspects of the web archiving lifecycle, from capture to description to quality assurance and more.
avatar for Abbie Grotke

Abbie Grotke

Lead Information Technology Specialist, Web Archiving Team, Library of Congress
On the Web archiving team at the Library of Congress, with a focus on project management, policies, and collaborative projects.
avatar for Deborah Kempe

Deborah Kempe

Chief, Collections Management & Access, Frick Art Reference Library of The Frick Collection
I am Chief of Collections Management & Access at The Frick Art Reference Library of The Frick Collection, in New York, with previous positions held at the Avery Art & Architectural Library of Columbia University, New York University, the New-York Historical Society, and the University of Arkansas. My academic background includes a BA with Honors in Art History and Archaeology and an MLS, both from the University of Missouri. I'm active in... Read More →
DM

Dina Mein

Archives & Library Manager, The Henry Ford
avatar for Erik Moore

Erik Moore

University Archivist, University of Minnesota
Erik Moore is Head of the University of Minnesota Archives where he leads the archival operations of the University's official collecting repository. Moore is also Co-Director of the University Digital Conservancy, the University of Minnesota's institutional repository. He has advanced degrees in Library & Information Sciences and Historical Studies. Prior to his present position, Moore served as the Assistant University Archivist & Lead... Read More →
AP

Anne Petrimoulx

Archivist, Trinity Wall Street
Anne is the Archivist at Trinity Wall Street, where she has worked (previously Assistant Archivist) since 2008. She received her MSIS from the University of Texas at Austin in 2008.
avatar for Béatrice Colastin Skokan

Béatrice Colastin Skokan

Special Collections Librarian, University of Miami Libraries
Béatrice Colastin Skokan is the Manuscripts, Archives and Outreach Librarian at the University of Miami Libraries Special Collections. Ms. Skokan received her MLIS from Florida State University. She also holds an M.A. in International Studies and French Language and Literature from the University of Miami. Ms. Skokan is Sr. co-chair of the Society of American Archivists Human Rights Archives Roundtable. Her research interests include the... Read More →
LS

Lisa Snider

Electronic Records Archivist, Harry Ransom Center-The University of Texas at Austin
Lisa Snider is the Born Digital Archivist at the Harry Ransom Center at the University of Texas at Austin. She currently manages the born digital unit, and works with legacy and modern media, as well as cloud based born digital material. She has extensive experience archiving email, website, blog and social media materials, as well as born digital photographs, textual documents, sound and moving image materials. | | Lisa has worked with... Read More →
avatar for Nicholas Taylor

Nicholas Taylor

Program Manager for LOCKSS and Web Archiving, Stanford University
Nicholas Taylor is Program Manager for LOCKSS and Web Archiving at Stanford University Libraries. In this role, he manages the provision of distributed digital preservation software and services used by hundreds of institutions across tens of networks, including the Global LOCKSS Network and the CLOCKSS Archive. He also oversees efforts by Stanford University Libraries to establish web archiving as a core collection development activity and... Read More →


Friday August 15, 2014 2:45pm - 3:45pm
Marriott Salon 1 [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

2:45pm

SESSION 503 - How Are We Doing? Improving Access Through Assessment
Archival assessment projects give archivists the tools to make better decisions about our collections and services. Panelists provide examples of how quantifying information about users, collections, and discovery tools can improve professional practice and user experience. Topics covered include an update on the Archival Metrics Toolkit, a report on standards currently being developed by SAA and RBMS, and a case-study from Columbia University's Rare Book and Manuscript Library.

Duff: The Archival Metrics Project and the Future of User-Based Evaluation
Dupont: At Last! Standardized Metrics for User Services
Hintz and Wilk: Knowing Me, Knowing You: Assessment and the Archival Metrics Toolkit at the RBML

Speakers
CD

Christian Dupont

Aeon Program Director, Atlas Systems, Inc.
Since 2008, I have been working with Atlas Systems to develop and promote Aeon, an online user and request management system specifically designed to enhance public services, security, and statistics in archives and special collections. I formerly served as director of special collections at the University of Virginia and Syracuse University. I am an active member and former chair of ALA/ACRL's Rare Books and Manuscripts Section (RBMS) and am the... Read More →
CH

Carrie Hintz

Head of Archives Processing, Columbia University
avatar for Jocelyn Wilk

Jocelyn Wilk

Associate University Archivist, Columbia University


Friday August 15, 2014 2:45pm - 3:45pm
Washington 4 [Exhibition Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

2:45pm

SESSION 504 - Protecting Our Heritage: Holdings Protection Training for Your Institution
The National Archives and Records Administration has created a training course for its research room staff on how to approach researchers who may be putting records or collection materials at risk or who are behaving suspiciously (possibly with the intent to steal records). The panelists describe the methods and attendees practice them in a "safe" environment. By the end of the session, attendees should have a better understanding of how to balance access and protection.

Speakers
RD

Richard Dine

Training Specialist -- Holdings Protection, National Archives and Records Administration
JM

James Morton

Security Specialist, National Archives at College Park
SS

Shelby Sanett

Lead Security Management and Program Analyst, National Archives at College Park
BT

Brian Tilley

Archives Specialist, Holdings Protection, National Archives at College Park
I have worked for the National Archives for over 25 years, the last 4 as a member of the Holdings Protection Team. The HPT was created to develop training and guidance for the security and safety of the records of the National Archives. I work with the Presidential Libraries. The team works with archives and museums outside of the National Archives as well and is looking at expanding holdings protection awareness to all insitituions.


Friday August 15, 2014 2:45pm - 3:45pm
Washington 1 [Exhibition Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

2:45pm

SESSION 505 - Negotiating Access: Breaking Down Intellectual Property Barriers to Digital Projects
Archivists are leading an increasing number of digital projects and programs, which hold promises of access for larger and more diverse audiences. Yet intellectual property concerns have continuously hindered open, unmediated online access to digitized materials. The speakers discuss the development of feasible and flexible means to address intellectual property issues while upholding open-access objectives. Following short presentations, attendees participate in facilitated discussions on negotiations of intellectual property and archival access.

Speakers
HB

Heather Briston

University Archivist, UCLA
Heather Briston is the University Archivist for UCLA. Previously, she was the Head of Public Services for UCLA Library Special Collections, the Corrigan Solari University Historian and Archivist at the University of Oregon from 2001-2011, and also an archivist at the University of California, Berkeley. She received an M.S. in Information, (Archives and Records Management) from the University of Michigan, and a J.D. from Syracuse University... Read More →
avatar for Laura Clark Brown

Laura Clark Brown

Manuscripts Digitization Archivist/Coordinator, Digitial SHC, University of North Carolina, Chapel Hill
Laura works with the Southern Folklife Collection, Southern Historical Collection, and University Archives at UNC Chapel Hill's Louis Round Wilson Special Collections Library. Her professional interests lie in open access to manuscripts and archives and in the preservation of context in the digital environment.
BB

Brandon Butler

Practitioner in Residence, American University Washington College of Law
avatar for Jasmine Jones

Jasmine Jones

Metadata and Technical Services Archivist, Smith College Special Collections
Smith College


Friday August 15, 2014 2:45pm - 3:45pm
Washington 2 [Exhibition Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

2:45pm

SESSION 506 - Access in the Absence of Legislated Rights: The Australian Experience
How can access to records be facilitated in the absence of legislation that guarantees such a right? In Australia, a considerable portion of the nation's service providers of education, healthcare, and welfare are private. In 2012, a major review was ordered by the Australian government, with powers to investigate cases of alleged child abuse and systemic failures across government and private agencies. Why has such a catalyst been required to force the issue of access?

Eberhard: Private Archives and the ICA Access Principles
McCausland: Frameworks for Access to Archives in Australia

Speakers
avatar for Kim Eberhard

Kim Eberhard

Archivist, Franciscan Province of the Holy Spirit
Private sector records, such as those created by religious orders, schools, community organisations. The link between pioneer efforts (such as schools or hospitals established and staffed by Religious) that have 'grown' into semi public authorities.
SM

Sigrid McCausland

Lecturer, CSU (Charles Sturt University)
I now teach records and archives management to undergraduate and graduate students. However, for most of my long career I worked in government and university archives. I have always been primarily interested in how are archives are used and in the relationship between archival institutions and their publics. My current research interests include advocacy, public programs and archives buildings. My other love is history and in my spare time I am a... Read More →


Friday August 15, 2014 2:45pm - 3:45pm
Washington 3 [Exhibition Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

2:45pm

SESSION 507: Appraising Government Records: What Constitutes Value?
Appraisal is at the heart of the archival enterprise and nowhere more so than in the government records environment. Selecting the subset of government records with enduring value has become more demanding in a networked world of big data, open data, and open government. Are archivists identifying for permanent retention the government records 21st century citizens want and need? This session explores key questions facing government archivists responsible for shaping the historical record.

Speakers
RC

Roger Christman

Senior State Governors' Records Archivist, Library of Virginia
Roger Christman has worked at the Library of Virginia since 1997 in a variety of positions. He is currently the Senior State Governors' Records Archivist, a position he's held since 2005. Roger received his BA in History from Millersville University and his MA in Applied History from the University of South Carolina. He is also an editor for the blog, Out of the Box: Notes from the Library of Virginia.
avatar for Duncan Friend

Duncan Friend

Manager of E-Government Initiatives, Kansas Secretary of State
Duncan Friend is the Manager of e-Government Initiatives for the Kansas Secretary of State. In his 25-year career at the State of Kansas, Duncan has worked as an accountant, IT manager, and project director for statewide IT system implementations. He has also been active in records and information governance issues as a member of the State Electronic Records Committee, the Kansas State Records Board, and the State Historical Records Advisory... Read More →
avatar for Sarah Koonts

Sarah Koonts

Acting State Archivist, Head, Collections Management Branch, North Carolina State Archives
avatar for Tanya Marshall

Tanya Marshall

State Archivist, Vermont State Archives & Records Administration
Tanya Marshall is the State Archivist of the State of Vermont and directs the Vermont State Archives and Records Administration, having previously served as the State’s Deputy State Archivist and Senior Records Analyst. She has a Master in Library Science degree, with a concentration in archives, records, and information management from the University of Maryland at College Park, where she also completed coursework toward a doctorate in... Read More →


Friday August 15, 2014 2:45pm - 3:45pm
Virginia AB [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

2:45pm

SESSION 508 - Copyright Risk Management in Recorded Sound Archives
Copyright is the toughest barrier preventing open access to digitized and preserved recorded sound archives. Recordings often involve multiple rights holders (composers, performers, recording companies), and missing or incomplete documentation can easily turn recordings into orphan works. Confronting so many unknowns can paralyze archivists. The presenters propose some innovative strategies to help manage copyright risk for audio collections, overcome paralysis, and allow reuse of these important cultural heritage resources.

Beiser: Intellectual Property Rights and Levels of Access to the Pacifica Radio Archives Collection (Risk Assessment Form)
Harbeson: Recordings of Student Recitals and Concerts in University Archives: Strategies for Managing Copyright
Wallace: Ethical Access and Performer Rights: Managing Copyright Issues for Field Recordings

Speakers
avatar for Jolene Beiser

Jolene Beiser

Archivist, Pacifica Radio Archives
Jolene M. Beiser is an Archivist at the Pacifica Radio Archives in Los Angeles California, a repository for the broadcast recordings of Pacifica stations KPFA-Berkeley, KPFK-Los Angeles, KPFT-Houston, WBAI-New York, and WPFW-Washington, D.C. She completed her MLIS at UCLA in 2009 with a specialization in Archives, audio preservation, and research data management. She is currently leading an NHPRC-funded digital preservation project at Pacifica... Read More →
avatar for Eric Harbeson

Eric Harbeson

Music Special Collections Librarian, University of Colorado at Boulder
avatar for David A. Wallace

David A. Wallace

Clinical Associate Professor & Research Investigator, University of Michigan
I am a Clinical Associate Professor and have been a full-time graduate archival educator since 1997. For over two decades I have published and presented in a wide range of professional forums, examining: recordkeeping and accountability; archiving and the shaping of the present and the past; social justice impact of archives; freedom of information; government secrecy; Wikileaks; professional ethics; electronic records management; and graduate... Read More →


Friday August 15, 2014 2:45pm - 3:45pm
Washington 5 [Exhibition Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

2:45pm

SESSION 509 - Life and Death in the Motor City: Two Case Studies of Privacy and Access
The speakers discuss issues of acquisition, third-party privacy, and time-dependent restrictions in two collections pertaining to Detroit in the first half of the twentieth century. The Wayne State University Archives holds records of the Wayne County Coroner, comprising six hundred suicide letters, 1933-1950. The Henry Ford holds the records of the Ford Motor Company Sociological Department, 1915-1946, containing detailed information on employees and their families.

Bizonet: Lives Reexamined: Worker Records, Research Access, and Privacy Concerns
Westerman: Last Words: Suicide Notes, Ownership, Access, and Privacy
Carmack: Commentary

Speakers
avatar for Rebecca Bizonet

Rebecca Bizonet

Oral History Project Archivist, Walter P. Reuther Library
Oral history Project Archivist, Walter P. Reuther Library, Wayne State University. RAO Communications Liaison, SAA. President, Michigan Archival Association.
CC

Cathi Carmack

Director, Archival Technical Services, Tennessee State Library and Archives
avatar for Casey Westerman

Casey Westerman

Archivist, Institute for Advanced Study
Beginning in September 2015, Casey Westerman will be the Archivist of the Institute for Advanced Study in Princeton, NJ. He previously served as University Archivist of Wayne State University and Technical Processes Archivist at Cornell University. He holds degrees from the University of Illinois (BA 1997, MLS 1999) and the University of Georgia (MA 2010).


Friday August 15, 2014 2:45pm - 3:45pm
Virginia C [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

2:45pm

SESSION 510 - Frameworks for the Discussion of Architectural Digital Data
Architectural digital data, especially in the Computer-Aided-Design (CAD) format, raises curatorial, technological, and archival issues in terms of access and long-term preservation. In expectation of repositories receiving petabytes of architectural records, some frameworks are beginning to emerge from the diversity of voices in each ofthese realms. The discussion of preserving the complex data embodied in CAD files must mirror the dynamic nature of the data, requiring a cross-disciplinary approach that will foster collaboration among colleagues where experience and knowledge is openly shared.

Ball: Lost in Translation: Technological Views on Preserving CAD
Smith: Open Archives Information System Reference Model (OAIS) and Preservation of CAD/BIM Material
Zalduendo: Paradigm Shift: Curatorial Views on Collecting and Archiving in a Born-Digital Landscape

Speakers
AB

Alex Ball

Research Officer, University of Bath
Alex Ball works for the UK Digital Curation Centre, providing support and guidance to the higher education community in the area of research data management. His areas of interest include metadata for research data. the curation of engineering-related data, and data discovery, citation, licensing and metrics.
avatar for Aliza Leventhal

Aliza Leventhal

Corporate Librarian/Archivist, Sasaki Associates
With a BA from Smith College and a MLIS/MA from Simmons College's dual degree archival management and history program, Aliza Leventhal has spent her archival career focused on addressing the difficulties CAD and BIM files pose for long term preservation and access. She is the co-chair of the SAA Architectural Records Roundtable, as well as the co-founder and active member of the CAD/BIM Taskforce.
avatar for Kari R. Smith

Kari R. Smith

Digital Archivist, MIT Libraries
Digital Archivist, Institute Archives and Special Collections, Massachusetts Institute of Technology Libraries
avatar for Ines Zalduendo

Ines Zalduendo

Special Collections Archivist and Reference Librarian, Harvard University Graduate School of Design
Inés Zalduendo is the Special Collections Archivist at the Frances Loeb Library of the Graduate School of Design, Harvard University. Her work covers appraisal and accessions of collections, processing, reference, collection development, planning and administration, and internal and external outreach. She earned her degree of Arquitecta from the Universidad de Buenos Aires (Argentina), her Master in Architecture from the Harvard Graduate... Read More →


Friday August 15, 2014 2:45pm - 3:45pm
Washington 6 [Exhibition Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

3:45pm

Exhibit Hall Closing Break
In the ARCHIVES*RECORDS: Ensuring Access Exhibit Hall you'll have an unparalleled opportunity to talk with our industry partners, share your ideas and opinions, and learn about whats new in the field. What products and services do you need to ensure growth and sustainability? Tell our exhibitors!

Thursday, August 14
5:30 PM – 7:30 PM             Grand Opening / Happy Hour

Friday, August 15
9:00 AM – 4:30 PM             Exhibit Hall Open
11:45 AM – 1:00 PM           "Light Fair" Lunch
3:45 PM – 4:30 PM             Afternoon Break

Friday August 15, 2014 3:45pm - 4:30pm
Exhibit Hall A [Exhibition Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

4:00pm

P01 PROFESSIONAL POSTER - Ensuring Access through Versatile Practices
The presentation follows the archivists tenure, examining pre-existing processes, pre-existing policies, educational standards and workplace support mechanisms, which are cross referenced by the actual reality-based needs for each of the collection departments. Ensuring access to material that is moments away from physical expiration necessitates evolutionary strides in the antiquated standards. Challenged with financial limitations including staff and equipment, the imperative action to further supplement the existing skill basis must take place now!

Speakers
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JA Pryse

Archivist, Oklahoma Historical Society
I am the Digital Projects Archivist at the Oklahoma Historical Society and have created many opportunities for the Digital Projects Department to extend our current capabilities as well as develop large-scale project processes. With the need to cultivate new ideas, new skills and new experiences it is important to continue momentum with educational development. I am passionate about challenging myself and those that I work with to reach beyond... Read More →


Friday August 15, 2014 4:00pm - 4:30pm
Conference Registration Foyer [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

4:00pm

P02 PROFESSIONAL POSTER - Atlas Digitization: Preservation and Access in a Small Archive
The Oyster Bay Historical Society houses a collection of bound atlases from the 19th and 20th centuries. Because they show a tremendous amount of wear due to their age and usage, we digitized the most commonly requested plates. Presented is information about the process, physical and technical challenges, and the outcome of this extensive project. With limited case studies available in regard to atlas digitization, this poster is presented to motivate and guide other repositories.

Speakers
avatar for Philip Blocklyn

Philip Blocklyn

Executive Director, Oyster Bay Historical Society
Philip Blocklyn owned and operated an antiquarian bookstore in Oyster Bay, Long Island, for twelve years before returning to school for his Master of Library and Information Science degree in 2005. He worked as the Oyster Bay Historical Society’s Librarian and Archivist for three years before becoming Executive Director in 2010. He currently serves on the boards of both the Long Island Museum Association and the Friends of Sagamore Hill... Read More →


Friday August 15, 2014 4:00pm - 4:30pm
Conference Registration Foyer [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

4:00pm

P03 PROFESSIONAL POSTER - WATCH: Locating Copyright Holders for 20 Years
WATCH, a database of copyright contacts for writers, artists, and other creative figures, is a joint project of the Harry Ransom Center at The University of Texas at Austin and University of Reading Library in England. Founded in 1994, it has now grown into one of the largest databases of copyright holders in the world. It is a unique and indispensable resource for archivists whose users may need to secure permissions to publish archival holdings. (Henderson and Sutton are co-founders of WATCH.)

Speakers
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Cathy Henderson

Associate Director, The University of Texas at Austin
C0-presenting, with David Sutton at the University of Reading, a poster session on WATCH, a directory of Writers, Artists, and their Copyright Holders
avatar for David Sutton

David Sutton

Director of Research Projects, University of Reading Library
Dr David Sutton has been Director of Research Projects in Reading University Library since 1982. He is editor of the Location Register of English Literary Manuscripts and Letters and UK editor of the WATCH copyright project (Writers Artists & Their Copyright Holders). He has been awarded the Benson Medal of the Royal Society of Literature for distinguished services to literature; the Archivist of the Year award (Scone Foundation, New York... Read More →


Friday August 15, 2014 4:00pm - 4:30pm
Conference Registration Foyer [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

4:00pm

P04 PROFESSIONAL POSTER - Record Group Revision at Southern Illinois University Carbondale
Attempts to strictly mirror the universitys organizational structure has resulted in a complicated and burdensome record group hierarchy at Southern Illinois University Carbondale. Influenced by a reappraisal project of Office of Sponsored Projects Administration records, this poster explains how previous literature and NARAs bureau level approach has influenced the rethinking and revision of the universitys record group hierarchy. The new philosophy rejects reflecting university organization for a simpler and sustainable classification system.

Speakers
avatar for Matt Gorzalski

Matt Gorzalski

University Archivist, Southern Illinois University, Carbondale
I graduated with my MLS degree from the University of Pittsburgh in August 2008. I am currently the University archivist at Southern Illinois University Carbondale. I have previously worked at The History Center in Diboll, TX and the Kansas State Historical Society.


Friday August 15, 2014 4:00pm - 4:30pm
Conference Registration Foyer [Lobby Level] Marriott Wardman Park, 2660 Woodley Road NW, Washington, DC 20008

4:00pm

P05 PROFESSIONAL POSTER - Mapping Duke History with Historypin
What is Historypin? How can archives use it? This poster shares the opportunities and lessons learned by Duke University Archives' experimentation with Historypin, a digital, user-generated archive of images with contributors from around the world. Duke sought to create a series of virtual tours, mapping different campus movements and landmarks as a way of sharing university history across space and time. Come see the results and get suggestions and tips for your own institution's channel on Historypin.

Speakers
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Meghan Lyon

Technical Services Archivist, Duke University


Friday August 15, 2014 4:00pm - 4:30pm
Conference Registration Fo